1. Graphical Work Order Scheduling in SAP
Larry Wiltz and Eric Huang
May 21st, 2003

2. Graphical Scheduling in SAP - Problem
Problem Description
Needs
Graphical Representation of Scheduling Data
Simple, intuitive format of data
Links work capacity to scheduling activities
Interactive interface
Dynamic updates and checking with SAP
Useful work order assignment prints

3. Graphical Scheduling in SAP – IW38
Option 1 - Operation List Edit (IW38)
Advantages
Comprehensive Selection Criteria
Tabular Report Format - Adjustable Display
Built in Graphical Representation
Refresh Capability
Simple Download to Excel

4. Graphical Scheduling in SAP – IW38
Option 1 - Operation List Edit (IW38)
Disadvantages
Difficult to Schedule
Snapshot Graphical Display
Static, non-interactive
Limited data display
No linking to capacity planning

5. Standard Gantt Chart Display
Graphical Scheduling in SAP – IW38
Option 1 - Operation List Edit (IW38)
Standard Gantt Chart Display

6. Graphical Scheduling in SAP – IW38
Option 1 - Operation List Edit (IW38)
In Practice
Download the data into Excel
Scheduling done in Excel (still no graphical interface)
Data not re-entered into SAP
Performance information is lost
Cost information is lost/disconnected from invoicing
Work orders “forgotten” or “dropped”

7. Graphical Scheduling in SAP
Excel Download from IW38

8. Graphical Scheduling in SAP – P3
Option 2 - Export to Scheduler (Primavera)
Advantages
Scheduling is much more robust
Scheduling tools are excellent
Packages are designed specifically for scheduling
Hooks are provided from SAP to tools

9. Graphical Scheduling in SAP – P3
Option 2 - Export to Scheduler (Primavera)
Disadvantages (Export Only)
Data is exported only
Performance information is lost
Cost information is lost/disconnected from invoicing
Error checking not available

10. Graphical Scheduling in SAP – P3
Option 2 - Export to Scheduler (Primavera)
Disadvantages (Export/Import)
Requires third party integrator
Software (in addition to SAP and Primavera)
Hardware (servers to hold interface engine)
Geared to Project Systems
Link data to PM objects to PS analogs
Additional work required for linking
* Impress software is doing pilot at Valero

11. Graphical Scheduling in SAP – P3
Option 2 - Export to Scheduler (Primavera)
In Practice
Export to Primavera used
All scheduling performed in Primavera
SAP scheduling data is inaccurate
SAP data cannot be re-exported without date conflict
SAP work orders only hold invoice/cost data
No relations to scheduling dates

12. Graphical Scheduling in SAP – ZSC3
Valero Goals for Work Order Scheduling
Scheduling “Cockpit”
Graphical Representations
Work Order dates
Capacity Level
Graphical Interaction
Double-click to standard SAP transactions
Drag-n-drop functionality for scheduling
Reports/Document Printing

13. Graphical Scheduling in SAP – ZSC3
Graphical Work Order Scheduler

14. Graphical Scheduling in SAP – ZSC3
Solution - Graphical Work Order Scheduler
Adaptation of SAP Operation List Edit (IW38)
Adds interactive graphical scheduling
Drill Down (IW32, CR02, expandable)
Drag-n-Drop Scheduling
Relationship Linking
View Scheduling and Capacity Levels
Built on STANDARD SAP components

15. ZSC3 – General Features Solution - Graphical Work Order Scheduler
Zoom In/Zoom Out
Printing via Microsoft Drivers (Plotters are okay)
Movable/Sizable “Windows”
Object orientated programming (ABAP objects)

16. ZSC3 – Gantt Chart (Work Orders)
Overview of Features – User Elements
Double Click
Order - create “finish-start” relationships
Operation - define lag between operations
Relationship Line - define lag between operations
Create/delete individual relationships between operations
Menu/Menu Bar
Display/Collapse Operations

17. ZSC3 – Gantt Chart Side (Work Orders)
Overview of Features – Graphical Elements
Color coded orders (e.g. - status codes, etc.)
Color coded operations (e.g. - “must start on” etc.)
Multiple item selections and group actions
Display area scrollable
Display area can be resized

18. Work Order Overview - Collapse Operations
ZSC3 – Gantt Chart Side (Work Orders)
Work Order Overview - Collapse Operations

19. Work Order Chart Side Functionality - Double Click
ZSC3 – Gantt Chart Side (Work Orders)
Work Order Chart Side Functionality - Double Click

20. Work Order Chart Side Functionality - Double Click
ZSC3 – Gantt Chart Side (Work Orders)
Work Order Chart Side Functionality - Double Click

21. ZSC3 – Table Side (Work Orders)
Work Order Table Side – Display Elements
Column Display from List Edit Report
Columns adjustable
Capture data from list edit (sorting, field order)
Display area scrollable
Display area can be resized
Work Order Table Side – User Elements
Double Click - Work Order Change (IW32)

22. Work Order Table Side Functionality - Double Click
ZSC3 – Table Side (Work Orders)
Work Order Table Side Functionality - Double Click

23. ZSC3 – Gantt Chart Side (Work Ctr.)
Overview of Features – Graphical Elements
Capacity loading based on work center and date
HR module inclusion being developed
Green - work center is below/at capacity
Red - work center is above capacity
Gray - non-work day or holiday
Display area scrollable
Display area can be resized

24. ZSC3 – Gantt Chart Side (Work Ctr.)
Overview of Features – User Elements
Double Click - Work center specific forecast report

25. ZSC3 – Gantt Chart Side (Work Ctr.)
Work Center Barchart Side Functionality

26. Forecasted Man Hour Report
ZSC3 – Gantt Chart Side (Work Ctr.)
Forecasted Man Hour Report

27. ZSC3 – Table Side (Work Centers)
Overview of Features – User Elements
Double Click to drill-down to work center display
Overview of Features – Display Elements
Shows work center name, description, and plant
Display area scrollable
Display area can be resized

28. Work Center Table Side Functionality - Double Click
ZSC3 – Table Side (Work Centers)
Work Center Table Side Functionality - Double Click

29. Do it Yourself (maybe) Base Program – RIAFVC20
Copy main program (leave includes alone*)
Definitely use ALV features
Key Structure – RIHAFVC
Display control for IW38 list edit
Configuration
Graphical Profile
Define Shapes
Define Colors
Define Fields

30. Graphical Scheduling in SAP
Demonstration
ZSC3
Graphical Work Order Scheduler
Manipulate Table Display
Refresh Data
Build Relationships
Sort by ORDER HEADER DATES

31. Acknowledgements www.valero.com www.sapsolutions.net
Denis DeSautels, IBM

32. Thank you for attending!
Please remember to complete and return your evaluation form following this session.
Session Code: 3612