1. Health & Safety Refresher PART 1
USC Health and Safety Training
November 24th and 25th, 2011

2. Agenda USC Health & Safety Policy
Discrimination, Harassment and Violence Prevention Policy & Program
Health & Safety Responsibilities of Workers (including Supplied Labour) Policy
Injury/Illness Reporting Policy
Emergency Preparedness Policy
Health & Safety Work Refusal Policy
Ergonomic & Musculoskeletal Disorder Prevention Policy
Joint Health & Safety Committee Terms of Reference

3. USC HEALTH & SAFETY POLICY
Overriding Policy for the Health & Safety Program at the USC
Provides responsibilities under the OHSA from workers all the way up to the General Manager who is the ultimate authority
Requires the participation of all workplace parties in the USC Health & Safety Program
This policy is posted on all USC Health & Safety Boards and on the USC Health & Safety Website
Reviewed on an annual basis

4. DISCRIMINATION, HARASSMENT & VIOLENCE PREVENTION POLICY & PROGRAM
“Discrimination” means any action which denies, or has the effect of denying, any goods, services, benefits, opportunities, and/or facilities provided by the USC on the basis of a prohibited ground of discrimination and includes any act of communication, whether oral, written, electronic, or non-verbal, which lacks any redeeming artistic, intellectual, or literary merit and which promotes disrespect or intolerance for any person(s) based on a prohibited grounds of discrimination. Discrimination may be either constructive or direct.
“Prohibited grounds of discrimination” includes race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, age, marital status, same-sex partnership status, record of offences, sexual orientation, family status, and handicap.

5. DISCRIMINATION, HARASSMENT & VIOLENCE PREVENTION POLICY & PROGRAM
“Harassment” Means engaging in a course of vexatious comment or conduct that is know, or ought reasonably to be known, or to be unwelcome on the basis of any characteristics referred to by any prohibited grounds of discrimination. Conduct and/or behaviour which creates an intimidating, bullying, demeaning or hostile working environment also constitutes harassment.
Harassment can also be sexual in nature it can be manifested in a poisoned work environment.
“Members” (as defined under this policy) Includes a commissioner, coordinator, councillor, volunteer, committee member, employee, officer, member of the Board of Directors, and USC agent or representative. Individual members of USC ratified clubs are governed by the University of Western Ontario’s regulations.

6. DISCRIMINATION, HARASSMENT & VIOLENCE PREVENTION POLICY & PROGRAM
WORPLACE VIOLENCE
“Workplace Violence” means:
The exercise or attempted exercise of physical force by a person against a worker, in a workplace, that causes or may cause personal injury to the worker.
A statement or behaviour that is reasonable for a worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker; or
Domestic Violence in the workplace
“Domestic Violence” is a delicate and purposeful violence, abuse and intimidation perpetrated by one person against another in an intimate relationship. It occurs between two persons where one has power over the other, causing fear, physical and/or psychological harm. It may be a single act or a series of acts forming a pattern of abuse. Children and young people may experience harm by being exposed to violence in adult relationships, being the direct victims of violence, or a combination of the two.

7. DISCRIMINATION, HARASSMENT & VIOLENCE PREVENTION POLICY & PROGRAM
WORPLACE VIOLENCE PREVENTION PROGRAM
Workers Shall:
Report any incident of workplace discrimination, harassment or violence to their Manager/Supervisor. Immediately, and complete an Injury/Illness Reporting Form as directed by the procedures of the USC Injury/Illness Reporting Policy
In the event of an emergency, to report a threat of violence or to seek assistance for individuals may contact Campus Police at ext. 911 or ext For non-emergencies, employees should report to their immediate Manager/Supervisor, and,
Not ignore threatening or violent behaviour. If you witness or experience violence or threats of violence, or feel that a colleague, student or visitor is likely to become violent, report the situation to a Manager/Supervisor, person in authority or Campus Police.

8. DISCRIMINATION, HARASSMENT & VIOLENCE PREVENTION POLICY & PROGRAM
WORPLACE VIOLENCE PREVENTION PROGRAM
Managers and Supervisors shall:
Report any incident of workplace discrimination, harassment or violence to Human Resources Generalist as soon as possible.
Work with the Human Resources Generalist to come up with a plan to address the safety of all employees affected.
If you are unsure of how to handle a situation involving workplace discrimination, harassment or violence, contact the Human Resources Generalist for assistance and support.

9. HEALTH & SAFETY RESPONSIBILITIES OF WORKERS (INCLUDING SUPPLIED LABOUR) POLICY
USC Worker Responsibilities
USC Workers are responsible for section 28 of the OHSA:
Duties of workers
28. (1) A worker shall,
(a) work in compliance with the provisions of this Act and the regulations;
(b) use or wear the equipment, protective devices or clothing that the worker’s employer requires to be used or worn;
(c) report to his or her employer or supervisor the absence of or defect in any equipment or protective device of which the worker is aware and which may endanger himself, herself or another worker; and
(d) report to his or her employer or supervisor any contravention of this Act or the regulations or the existence of any hazard of which he or she knows.

10. HEALTH & SAFETY RESPONSIBILITIES OF WORKERS (INCLUDING SUPPLIED LABOUR) POLICY
USC Worker Responsibilities
USC Workers must understand the consequences of health and safety rules and procedures violations:
(2) No worker shall,
(a) remove or make ineffective any protective device required by the regulations or by his or her employer, without providing an adequate temporary protective device and when the need for removing or making ineffective the protective device has ceased, the protective device shall be replaced immediately;
(b) use or operate any equipment, machine, device or thing or work in a manner that may endanger himself, herself or any other worker; or
(c) engage in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct.

11. HEALTH & SAFETY RESPONSIBILITIES OF WORKERS (INCLUDING SUPPLIED LABOUR) POLICY
USC Worker Responsibilities
Violations of this policy will be disciplined progressively as per article 12 of the collective agreement between the USC and CUPE Local 2820

12. INJURY/ILLNESS REPORTING POLICY
USC Injury/Illness Reporting Procedure
Report all injuries and illnesses, regardless of the nature or severity of the event, including: fatality; critical injury; lost time injury; health care; first aid; property damage; near miss; fire; environmental release; and occupational illness.
“Injury” is physical harm to an employee
“Illness” is a deviation from the normal, healthy state of the body
Workers:
1) Must report an injury or illness to a supervisor or manager Immediately;
2) Or, if the nature of the injury or illness makes an employee unable to report, then whomever happens upon the individual must promptly report the situation to a supervisor.

13. INJURY/ILLNESS REPORTING POLICY
Managers/Supervisors:
Upon being notified of an injury or illness,
1) Promptly ensure that first aid is administered;
2) Ensure the affected worker is given subsequent medical treatment if necessary; and that such treatment is recorded;
3) Notify additional rescue / response teams as necessary; and,
4) Notify appropriate company personnel promptly. (The Health & Safety Coordinator)

14. INJURY/ILLNESS REPORTING POLICY
First Aid Provider:
1) Record given treatment and advice in the first aid log; and,
2) Assist in ensuring that an injured or ill worker receives subsequent medical treatment as required
Procedures
Reporting and injury or illness must be done:
1) Immediately verbally and using the Injury/Illness Reporting Form (see policy package for example). This form will be available at all USC Health & Safety Boards as well as on the USC Health & Safety Website.
2) By the Supervisor/Manager with the assistance of the Worker, who will:
a) Rate the incident
b) Form an action plan
c) Implement the action plan
d) Notify the necessary parties through the Health & Safety Coordinator

15. EMERGENCY PREPAREDNESS POLICY
USC EMERGENCY PROCEDURES
“Emergency” means an urgent and/or critical situation, temporary in nature, which threatens or causes harm to people, the environment, property of the USC or UWO or disrupts critical operations
The USC Emergency Response Team is comprised of the members of the Organizational Management Team (OMC)
The USC shall:
Report to Campus Policy (911) any emergency situation
Report any other hazard or potential hazard as follows: Fire Hazard: ext – UWO Fire Prevention
Weather, Ice, Snow: ext – UWO Facilities Mgmt
General Safety Concerns: ext 80371/ USC HR Dept
Violence & Medical Emergencies: 911 – UWO Campus Police
Gas Leak, Chemical Spill, Fall Arrest/High Angle Rescue, Entrapment, Motor Vehicle Incidents, and all other emergencies: 911 – UWO Campus Police

16. EMERGENCY PREPAREDNESS POLICY
USC EMERGENCY PROCEDURES
UWO dictates many emergency procedures for the entire campus community. Please see links to detailed UWO policies in the USC Emergency Preparedness Policy.
The USC will declare an emergency and/or close regular operations in the case that UWO does so
The USC will collaborate with UWO’s Emergency Response Team
All USC employees will display emergency numbers by all USC telephones. Laminated cards have been provided to all employees. Please see a member of the USC HR Dept if you require additional copies.
Greeting of emergency response services will be done by the UWO appointed Building Emergency Coordinator, as per the UCC’s Building Fire Safety Plan.
The UWO Fire Safety Service will maintain emergency equipment as per the UWO Fire Safety Procedures.

17. EMERGENCY PREPAREDNESS POLICY
USC EMERGENCY PROCEDURES
USC Managers will:
(1) Ensure all of their employees are trained on operation- specific emergency and evacuation plans as part of their job specific orientation, incorporating each operation’s individual emergency plan.
(2) Post operation specific emergency evacuation plan on Health & Safety Board or other high traffic area.

18. EMERGENCY PREPAREDNESS POLICY
USC EMERGENCY PROCEDURES
In Case of Fire/Evacuation:
(1) Raise fire alarm from a safe area on your way to evacuate the building;
a) Use stairwell to evacuate (not elevator)
b) Persons unable to exit by stairwells should find a safe area and contact UWO Police to share their location
(2) Close any doors or window in the area before exiting if it is safe to do so
(3) Remain outside until authorization to re-enter the building is given by the London Fire Dept, UWO Police or UWO Emergency Response Team

19. HEALTH & SAFETY WORK REFUSAL POLICY
Health & Safety Complaint
In the event that a worker raises a health and safety concern or complaint to their Supervisor, the Supervisor shall:
Investigate the presence of the worker and establish with the worker whether a health & safety issue exists and if it is a complaint or work refusal.
If determined to be a safety complaint and the task is unsafe the Supervisor shall undertake immediate corrective action
A worker may refuse to work or do particular work where he or she has reason to believe that,
(a)  any equipment, machine, device or thing the worker is to use or operate is likely to endanger himself, herself or another worker;
(b)  the physical condition of the workplace or the part thereof in which he or she works or is to work is likely to endanger himself or herself; or
(c) Workplace violence is likely to endanger himself or herself; or
(d) any equipment, machine, device or thing he or she is to use or operate or the physical condition of the workplace or the part thereof in which he or she works or is to work is in contravention of this Act or the regulations and such contravention is likely to endanger himself, herself or another worker. 

20. Work Refusal Flowchart

21. Employer Reprisals
No employer or person acting on behalf of an employer shall,
(a)    dismiss or threaten to dismiss a worker;
(b)    discipline or suspend or threaten to discipline or suspend a worker;
(c)    impose any penalty upon a worker; or
(d)    intimidate or coerce a worker, because the worker has acted in compliance with this Act or the regulations or an order made thereunder, has sought the enforcement of this Act or the regulations or has given evidence in a proceeding in respect of the enforcement of this Act or the regulations or in an inquest under the Coroners Act. 
R.S.O. 1990, c. O.1, s. 50 (1).

22. ERGONOMIC AND MUSKULOSKELETAL DISORDER PREVENTION POLICY
ERGONOMICS
“Ergonomics” is the science of fitting the task to the worker by balancing the job demands with the capabilities of the human. The profession applies theory, principles, data, methods and analysis to design in order to optimize human well- being and overall system performance.
An Ergonomic Blitz will be conducted in August of each year in order to assess the ergonomic state of employees’ and assess the need for the purchase of assistive devices in order to prevent injury.
USC Employees will participate in the ergonomic blitz and complete all necessary assessments as well as report any unsafe tasks related to ergonomics to your supervisor. Report any incident, accidents and near misses related to ergonomics to your supervisor immediately and cooperate with any investigation as required
USC Managers/Supervisors shall encourage all staff to report MSD symptoms early and respond to any complaints of MSD’s promptly. Please contact the USC Health & Safety Coordinator to access assistance in implementing MSD controls when solutions are not immediately identified. .

23. ERGONOMIC AND MUSKULOSKELETAL DISORDER PREVENTION POLICY
ERGONOMICS
Ergonomics Assessments:
Will be conducted by the UWO Ergonomist in order to determine the appropriate ergonomic modifications.
Input from the employee along with the information from the ergonomic assessment should be considered when making a purchase related to ergonomic equipment or furniture.
Whenever possible, items should be trialed for no less than 1 week’s time to ensure compatibility with MSD risk reduction.
All costs associated with ergonomics will be absorbed by the individual operation unless it is part of the ergonomic blitz process. .

24. JHSC Terms of Reference
The Joint Health & Safety Committee is a Committee made up of both Management and Worker Representatives and is required at a workplace at which 20 or more workers are regularly employed”
The Administrative JHSC is the governing committee responsible for all decisions related to health & safety at the USC and represents all USC Operations.
All USC JHSC Member Information is posted on your Health & Safety Board

25. JHSC Terms of Reference
To identify, evaluate and recommend solutions on matters pertaining to the health and safety of the workplace to members of Management;
To review educational and training programs, provided by the Employer, to ensure that they are sufficient. These educational and training programs will ensure that all Employees are thoroughly knowledgeable of their duties, responsibilities, restrictions and rights under the Ontario Occupational Health and Safety Act and the Workplace Safety and Insurance Act;
To create and maintain an active interest in health and safety concerns;
To make written recommendations to Management on the continuous improvement of the Safety program and any hazards present in the workplace;
To complete workplace inspections
To review any accident/injury record summaries on an annual basis, and,
To identify a Worker Representative to investigate any critical injury, fatality, work refusal or any Ministry of Labour visit to the workplace.

26. JHSC minutes and inspections can be found at the following address:
This JHSC poster can be found on every Health & Safety board in every USC operation. Please feel free to contact any of these Committee members regarding any health and safety concerns you might have. You can also contact a member regarding Committee membership. There is always room for student volunteers on the Committee!
JHSC minutes and inspections can be found at the following address:

27. Questions