1. Registration Edits Workshop Cynthia Mehoves Business Analyst Student Systems

2. Curriculum & Term/Course Registration Restrictions Pre-requisites are recorded only at the curriculum level and work in conjunction with edits 16, 58, 59 and 60

3. Curriculum & Term Course Registration Restrictions Only co-requisites entered at the term course level impact student registration. These work in conjunction with edit 17

4. Curriculum & Term Course Registration Restrictions

5. Registration Edit Control The first 14 edits, edits 34, 39, 42, 45-48, 50, and 57 are always on. Edits active in the 00000 YRTR are active for ALL YRTRs. The only edit that MUST be turned on for the specific YRTR in order to work is edit 000044 – Student’s registration window not open.

6. Registration Edit Control The campus code on this screen refers to the campus the courses are attached to, not the student’s home campus. Multiple campus institutions may have to maintain multiple edit code lists if their courses are attached to various campuses.

7. Registration Edit Control The severity of the edit is controlled by the values in the third column. Edits can be set with a severity of either F-Fatal or W-Warning. The edits that are hard-coded to be always on are Fatal edits. Fatal edits stop the registration from occurring and generate a message. Warning edits allow the registration to occur but also generate a message.

8. Registration Edit Control The sequence number allows a given edit to have different impacts in a given term for different date ranges.

9. Registration Edit Control The Override flag allows your institution to control whether or not a failed edit can be overridden and, if so, whether or not the instructor of the course can do it. Valid values are Y-Yes, N-No, or I-Instructor Staff with RG_10H can override edits regardless of how the override flag is set. Other staff can be given override rights on CS1158UG and CS1160UG

10. Registration Edit Control The function of an edit is controlled in the 5th Column. The valid values for the function are A-Add, B-Both, D-Drop, or W-Waitlist. This function value tells the edit when it should be invoked.

11. Registration Edit Control The begin date and end date are optional. If you have an edit turned on and have a range of dates, the edit will be active only during those dates.

12. Registration Edit Parameters Most important – edit parameters must be recorded against the same YRTR as your registration edit control records are. If your edits are active in the 00000 YRTR, you can set up the edit parameters here for the 00000 YRTR to be in effect forever.

13. Registration Edit Parameters Notice here that Northland could record different rules for add, drop and withdrawal of late starting classes for students from other schools

14. Overview of All Edits 3Not a valid course add date (date type 80)* 4Not a valid course drop date (date type 81)* 5Invalid grading method* 6Student on hold (active holds not appealed successfully)* 7Student either graded or not enrolled in this course (drops)* 10Requested course canceled* 11Invalid credits for this course (variable)* 12Course requires special permission (perm reqd CS1101UG)* 13Requested course is full* 14Student already registered for this course (mult reg flag = N)* 15Tuition residence type not assigned 16Missing at least one pre-requisite (coming back to this later)

15. Overview of All Edits 17Co-requisite courses must be taken concurrently – warning 18Violation of gender restriction (CS1101UG) 19Only defined majors may register for this course (CS1117UG) 20Student classification not allowed in this course (CS1117UG) 21Admission status required for this course (CS1117UG) 22Time conflict in student’s schedule (more than 1 minute) 23Admission status required for registration 24Student program required for this course (CS1117UG) 25Minimum GPA required for this course (CS1117UG) 26Exceeds max credits allowed by classification (RG2002UG) 27Course is eligible for waitlisting – if course is full and flag = Y 28Minimum earned credits required for this course (CS1117UG)

16. Overview of All Edits 29Student must take/pass test required for this course (later…) 30Enrollment category required for this course (CS1117UG) 31Financial aid recipient cannot drop last course 32Student not allowed to drop this course (division on CS1117UG) 33Student with this many crs reqd to declare a major (RG2002UG) 34Immunization required for registration* 35Student suspended-not allowed to register 36Admission incomplete or denied 37Student must take/pass test to register (RG2002UG) 38Course Waitlisted-Closed – waitlist + enrolled > max size 39F/M visas need permission to drop below full-time* (RG2002UG) 40Exceeds max credits allowed by GPA (RG2002UG)

17. Overview of All Edits 41Cohort/program cannot drop below min. credits (RG2002UG) 42Course is part of group that is full (cross-listed)* 43Enrollment category required for registration (RG2002UG) 44Student’s registration window not open 45This is not a valid course waitlist date*(date type 82) 46Lec and Lab must be taken concurrently* – warn (CS1157UG) 47Course not eligible for waitlisting* (flag = N or edit 27 is off) 48Multiple active admission statuses* 49Adm status required for this instructional unit type (RG2002UG) 50Not a valid date to change grade method* (date type 83) 51Only defined minors may register for this course (CS1117UG) 52Student not allowed to drop any course (program-RG2002UG)

18. Overview of All Edits 53Only specified majors or classes may register (RG2002UG) Note:***in course # mean all in that subject 54Special session-allow add/drop/withdrawal days past course start (RG2002UG) 55Students in this cohort evening only (RG2002UG) 56Contract/non-credit not allowed in credit courses (revisiting) 57Not a valid date to change course credits (date type 84) 58Must take/pass test or satisfy course pre-requisites (later…) 59Must meet placement lvl or satisfy course pre-reqs (later…) 60Missing either test result or pre-req on course needing both…. 61Cannot register for multiple sections of this course – same yrtr

19. Edit 16 – the Pre-Requisite edit Student must have satisfactorily completed the courses listed on CS1030UG for the course he or she is trying to add. Satisfactory means not dropped and not graded ‘F’, ‘I’, ‘U’, ‘W’, ‘N’, ‘NC’, ‘IP’, or ‘AU’. Grades ‘HA’, ‘HB’, ‘CR’, ‘P’, and ‘S’ are assumed to satisfy requirements. Un-graded courses in uncompleted terms also satisfy the requirement. This edit also enforces optional minimum grades entered on CS1001UG for the pre-requisite course This edit will search for pre-reqs in the student’s transfer coursework, using local-subj and local-cou-nbr from the detailed transfer data to derive a curric-id to compare to pre-requisite curric-ids. Grades for transfer work obey same rules as local coursework but any transfer grade not found in the grade control table is assumed unsatisfactory. The edit also enforces optional time limits on how long pre-reqs are considered valid after the student completes them. Limits are defined on CS1001UG in the ‘Years Valid as a Prereq’ field. Counting begins at the end of the term the student completed the pre-req.

20. Edit 16 – the Pre-requisite edit

21. Edit 29 – the Test Score edit This edit matches the student’s test results with what is listed as a course registration restriction on CS1117UG. If a minimum score is listed for the required test, the student’s score must meet that level. Further, optional time limits defined in “Nbr Yrs Valid” on the ST3500UG, Valid Student Tests Maintenance screen, are enforced. Counting begins with student’s test date. A student can satisfy this edit by matching any one of the tests if multiple tests are listed as a restriction.

22. Edit 58 – Test Score or Pre-Req This edit first checks a student’s first yrtr of enrollment. If it precedes the effective yrtr for this edit and course on CS1117UG, the student is allowed to register. Then the edit fires off edit 29. If the student hasn’t completed the required test with a satisfactory score in the given time limit, then The edit fires off edit 16. If edit 16 does not pass, then edit 58 fails. Note: this edit will enforce stand-alone pre-reqs, that is, pre-reqs NOT accompanied by test code course restrictions.

23. Edit 60 – the original 58! The logic is very similar to edit 58 BUT edit 60 does NOT enforce stand-alone pre-requisites. When no test code/score restrictions are defined for the course edit 60 will pass SO use this edit only on courses that have both pre-requisite AND test/test score requirements

24. Edit 59 – Placement Level or Pre- requisite Edit 59 first checks the student’s first term of enrollment against the (optional) effective YRTR (CS1117UG)for placement level restrictions. If the first term of enrollment precedes the effective YRTR, the student may register. Otherwise, the edit fires off edit 16. If the student fails the prerequisite checking, The edit then proceeds to check student placement levels based on their admission status. If a restriction doesn’t exist for the admission status, the student fails based on the prerequisite checking. If the student’s placement level falls within the restriction/admission status placed on the course, they are allowed to register. If the student’s placement level does not meet the restriction placed on the course, the process checks for a valid override. If there is no override, the registration fails.

25. Establishing Placement Level Groups Assign the same Group Number to the four levels (A-D) in each category (Language, Math, Reading and English).

26. Setting Placement Level Scores This data will copy forward to Term Course (CS1117UG) via the “Copy from Curriculum” or “Term Course Roll” processes.

27. A Real Example In the first pass, edit 59 compares the parameters in the CS1030UG Curriculum Prerequisite Maintenance screen to the student’s registration records

28. The Pre-Requisites Intro to Writing requires completion of ENGL0080 with a C or better and completion of RDNG0080 with at least a D. Autumn has not completed either of these classes at Century College.

29. Checking Transfer Records In another pass, Prerequisite Checking looks at the students transfer coursework. If the screen indicates an equivalent course (and Passing Minimum Grade Point then the prerequisite is satisfied. Autumn has no transfer coursework.

30. Does the edit apply to this student? If none of the prerequisite conditions are met, Edit 59 checks Autumn’s admission status and placement level against the placement conditions on CS1117UG Term Course Registration Restrictions

31. Required score for adm stat ’11’ Autumn has an 11 adm stat so needs an English placement level score between 2.0 and 3.2 in order to register for this course.

32. Score Comparison Autumn’s score in English is 3.00, so edit 59 passes and she is allowed to enroll in the course.

33. Registration Windowing The size of your ‘windows’ should get smaller as the number of students enrolled grows larger and as the number of registration edits you’ve activated increases. Competitiveness is a factor.

34. Does anyone know what these are?