1. Data Validation Monitoring - Discipline Staging and Interventions March 5, 2015

2. Agenda Welcome and Introductions Data Validation Overview Staging Information Interventions and Reporting Questions Technical Assistance Time

3. Data Validation Acronyms DVM – Data Validation Monitoring DA – Data Analysis (Intervention document) SLDR – Student Level Data Review (Intervention document) DVM-CAP – Data Validation Monitoring Corrective Action Plan – Addresses ANY non-compliance found

4. PBMASDVM SYSTEM PURPOSE Measures program effectiveness INTERVENTION PURPOSE Identify and address the root cause of program ineffectiveness SYSTEM PURPOSE Identifies data anomalies in statewide systems INTERVENTION PURPOSE Determine if anomaly is caused by noncompliance – If yes, develop corrective action plan Differences

5. Data Validation Monitoring Reports Loaded onto TEASE – Accountability Application November 21, 2014 – PBM Tab DVM-Student Assessment – Posted December 19 – Be prepared for Staging if have report – Staging expected end of March

6. Data Validation Monitoring District Leadership Team – All campuses/grade levels represented – Various roles and responsibilities Vary during course of interventions – Analyze data Data Analysis Tab Student Level Data Review Tab (SLDR) – If applicable – TAIS process used

7. TAIS Process Continuous process – Research based – Proved effective Root Cause – Identify the root cause or underlying issue – Required to make significant change www.taisresources.net

8. Data Analysis Activities Required for EVERY indicator triggered Open Ended Questions – Designed to stimulate thinking Systems Processes Trainings – All Must be answered CAP required if non-compliance found Check box if “No Data Reporting Issues Found”

9. Student Level Data Review (SLDR) Disaggregate data by various means – Ethnicity, sex, grade level, etc. Identify trends and patterns – Positive and negative Validate supporting documentation – PEIMS Data Standards PEIMS Data Standards Evaluate effectiveness of policies, procedures, and monitoring systems

10. Data Sources DVM-Discipline reports – Accountability application in TEASE PEIMS Edit + Reports – PRF5D003 (Student Roster) – PRF7D012 (Student Disciplinary Action Detail Report by Reason) – PRF7D013 (Student Disciplinary Action Detail Report by Action) – PRF7D014 (Student Disciplinary Action Summary) – PRF7D029 (Student Disciplinary Action with Campus of Disciplinary Responsibility) – PRF0A001 (Data Element Summary Reports)

11. Stages of Intervention Stage 1 – Complete Workbook, – CAP (if needed), – and maintain documents locally. – Completed by April 10.

12. Stages of Intervention Stage 2 – Complete Workbook – CAP (if needed) – Submit Documents to TEA by April 10 Supporting documentation may be required to be submitted as well

13. Stages of Intervention Stage 3 – Complete Workbook – CAP (if needed) – Submit Documents to TEA by April 10 Supporting documentation may be required to be submitted as well – Follow-up activities as required by TEA After submission of workbook/CAP

14. Stages of Intervention Student Level Data Review Representative sample if not entire list – Stage 1 15 students All if fewer than 15 – Stages 2 and 3 30 students All if fewer than 30

15. Stage 3 Staging

16. Stage 2 Staging

17. Stage 1 Staging

18. Indicators #1 – Length of Out-of-School Suspension #2 – Length of In-School Suspension (Rpt. Only) #3 – Unauthorized Expulsion – Students Age 10 and older #4 – Unauthorized Expulsion – Students Under Age 10 #5 – Unauthorized DAEP Placement – Students Under Age 6

19. Indicators #6 – High Number of Discretionary DAEP Placements #7 – African American (Not Hispanic/Latino) Discretionary DAEP Placements #8 – Hispanic Discretionary DAEP Placements #9 – No Mandatory Expellable Incidents Reported for Multiple Years

20. Sample Report

21. No Size Requirements Indicators – 1 – 2 – 3 – 4 – 5 Any number triggers Intervention

22. Indicator #6 – Excessive DAEP Placements

23. Indicator #7 – African American Discretionary DAEP Placements

24. Indicator #8 – Hispanic Discretionary DAEP Placements

25. Indicator #9 – No Expellable Offenses for Multiple Years System Check Data Integrity Check Data Analysis Tab ONLY

26. Discipline Indicator DescriptionIntervention Document Student Level Reports 1Length of OSSSLDR and DADVM Report 2Length of ISS (Report Only)No Documents 3Unauthorized Expulsion Age 10 and Older SLDR and DADVM Report 4Unauthorized Expulsion Under Age 10 SLDR and DADVM Report 5Unauthorized DAEP Under 6SLDR and DADVM Report 6High Discretionary DAEPSLDR and DAPEIMS Edit + 7African American DAEP Placement SLDR and DAPEIMS Edit + 8Hispanic DAEP PlacementSLDR and DAPEIMS Edit + 9No Mandatory Expellable Offenses DA

27. Workbooks One Workbook for each Indicator Indicators 6, 7, 8 have ONE workbook – Guidance coming on how to list students if staged in both more than one indicator CAP-Discipline REQUIRED if non-compliance is found – PLAN for corrective action – Addressed and implemented

28. Additional Considerations ISAM submissions Contacts MUST be identified in ISAM for Submission Data Validation Monitoring – Discipline Resources Data Validation Monitoring – Discipline Resources

29. Richard Blair Sr. Education Specialist 713.744.6596 richard.blair@esc4.net

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