Presentation on theme: "Standards Development: An Overview"— Presentation transcript:
1Standards Development: An Overview Karen A. WetzelNISO Standards Program ManagerLast Updated August 2008
2Standards Development Phase 1: Idea to Proposed Work ItemPhase 2: Approved Work ItemPhase 3: Creating Work PlanPhase 4: Work Plan to Draft StandardPhase 5: Working Draft to DSFTU/BallotPhase 6: ApprovalPhase 7: Maintenance
3Phase 1: Idea to Proposed Work Item A work item can be proposed by the Topic Committee (TC) if:the item is of sufficient value to warrant NISO’s investment;it fits within NISO’s standards program as defined by the NISO Framework;the standard is feasible from technical, economic, and political viewpoints;no conflict exists with other standards inside or outside NISO; anda working draft can be completed within 18 months.
4Phase 1: Idea to Proposed Work Item, cont. Ideas for work items come from individuals, groups, TC plans, etc. The TC must evaluate and respond to formal proposals for standards.The proposed work item (see template) includes:Working Group (WG) charterdescription of the proposed standarda suggested timeframe for developmenta description of related standards
5Phase 2: Approved Work Item NISO Office circulates proposed work item.Members have 30 days to vote to express interest in the work item.NISO also announces the work item in media to alert interested parties outside the NISO membership.Approval10% of the membership votes in favorMembers voting “yes” join the Voting PoolNISO Office alerts ANSITC recruits Working Groupfirst the chair, then membersformally approves roster
6Phase 3: Creating Work Plan Working Group expands Approved Work Item into Draft Work Plan. When Work Plan is approved by TC, WG begins work.Work plans include:WG chargedescription of the standard or other deliverablescope of workwork approachtimeline (including proposed completion date)budget
7Phase 3: Work Plan (timelines) Work plan timelines typically account for:data gatheringdevelopment of initial draftreview of drafttrial useBallotballot reviewfinal editorial workdevelopment of implementation and marketing plansWork should be scoped to fit development of a final standard for ballot or a draft standard for trial use within 18 months.
8Reporting to TCWGs must submit quarterly progress reports to the TC and the Architecture Committee for review.Each progress report includes a comparison of work to date with the proposed timeline. A new timeline must be submitted if there is more than a 30-day delay beyond the current work target.A TC may disband any WG that fails to make continuous progress toward completion.
9Phase 4: Work Plan to Draft Standard Data GatheringProcess for data gathering developed by WG as part of its work plan.Actual work of data gathering should fit in a 3-6 month window.
10Phase 4, cont. Data gathering may include: Examining related standards Questionnaires, surveys, or other techniquesInterviews that can provide in-depth information from potential usersUse cases or other usage scenariosWorking prototypesThe WG must publish its findings in a public forum and gather feedback before preparing the draft for ballot or trial use.
11Phase 4, cont. Preparing the Working Draft Working Group’s responsibilitySupported by NISO OfficeMay submit the draft to reviewers for input or include an open comment period in this process
12Phase 5: Working Draft to DSFTU/Ballot Submitting the Working DraftTwo-thirds approval by the WG is requiredThe WG sends the final standard draft to the Topic Committee with a recommendation that NISO release it as a Draft Standard for Trial Use (DSFTU) or for ballot.WG Chair must include any dissenting votes in the report to the Topic Committee.
13Draft Standard for Trial Use (DSFTU) WG recommends the length of the Trial Use to the TC (from 6-18 months).TC must approve (by 2/3 vote)TC posts the document to the NISO websiteWG must develop an explicit description of the commitment sought from Trial UsersWG must monitoring usage during the trial period and responding to information requests and problem reportsWG is responsible for recruiting usage of the proposed standard (with assistance of TC & NISO Office).WG must review and reports on trial results, and submit recommended action to TC within 60 days of trial end.
14DSFTU: Recommended Actions WG must recommended an action within 60 days of trial period close:Extend the Trial Use period with the current draft.Release the current draft standard for ballot.Revise the standard and re-release the revision for trial use or for ballot.Release the document as a lower-level consensus document, e.g., a recommended practice or technical report.Withdraw the document and disband the Working Group
15Balloting NISO Office issues a standard ballot if it gets: two-thirds vote of a Topic Committee,two-thirds vote of the Architecture Committee,majority vote of the NISO Board of Directors.direction of the Managing Director, orpetition of five (5) or more NISO Voting Members.Members have 15 days to join Voting PoolVoting Pool must consist of 15% of membership to move forward
16Balloting, cont. With sufficient Voting Pool: NISO sends to ANSI for 60-day public reviewBallot extends for 45 daysNISO alerts Voting Pool members who haven’t voted two weeks before ballot closesBallot may be extended 45 days in the case of insufficient votesBallot options:AffirmativeNegative, with CommentAbstain, with Reasons
17Balloting, cont.At close of ballot, NISO sends report & ballot comments to:Working GroupVoting PoolVoting MembersMembers of public who voted
18Phase 6: ApprovalApproval: majority of Voting Pool and 2/3 votes are affirmativeAbstentions and negative without comment are excludedComments must be addressed and negative votes must be resolvedOnce approved by membership, NISO submits standard to ANSI approval
19ANS Approval Process Excerpted from “American National Standards Process Summary” (May 14, 2007) Stage 1: PINS form to ANSIAnnouncement of project initiationPINS deliberation if claim of conflict or duplication is raisedStage 2: Approval of draftConsensus body approves text of draft standardMust meet numerical requirements for consensus as described in developer’s accredited procedures (e.g. approval by a majority of consensus body and 2/3 of those voting, etc.)Stage 3: Public ReviewBSR-8 form initiates announcement in Standards Action. Developer may also announce in industry publications, etc. (multiple public reviews are possible)
20ANS Approval Process Stage 4: Comment resolution Public and consensus body member commentsStage 5: Recirculation (if applicable)Unresolved negative comments from consensus body members and public review commenters as well as any substantive changes to the text, must be recirculated to the entire consensus body to allow them to vote, reaffirm a vote or change a voteStage 6: Appeals at developer level
21ANS Approval Process Stage 7: Submittal to ANSI for approval Submittal of final standard for approval with evidence of consensus (BSR-9 form)Stage 8: NotificationNotification of final approval/disapprovalStage 9: Appeal at ANSIHearing is scheduled if appeal is filed
22Phase 7: MaintenanceA Maintenance Agency (MA) or a Standing Committee may be appointed by the Board at the recommendation of the managing TCMAs and Standing Committees report to a TC or to the Architecture CommitteeMAs and Standing Committees respond to requests for change, clarification, or interpretationPeriodically maintained standards are sent for reaffirmation ballot every 5 yearsMaintenance plans should be created, at least in part, by the WG during developmentfor standards that require ongoing maintenance activities
23ResourcesNISO Operating Procedures PDF: 5/30/08ANSI DocumentsANS Deliverables and Maintenance Options Matrix Word: 3/27/2007ANS Flow: Accreditation through final appeals Word: 5/14/2007ANS Process Basic Overview Powerpoint: 5/14/07NISO Proposed Work Item Template PDF: 2008NISO Topic Committee Criteria for Considering New Work Items Word: November 2007