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Outlook Tips Your IT Department Never Told You About.

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Presentation on theme: "Outlook Tips Your IT Department Never Told You About."— Presentation transcript:

1 Outlook Tips Your IT Department Never Told You About

2 Quick E-mail Tip #1 Create a new Message, Appointment, or Contact while Outlook is minimized. Simply right-click the Outlook icon on your Taskbar.

3 Quick E-mail Tip #2 Add a flag to a e-mail message to help you better manage your mail.

4 Quick E-mail Tip #3 Add a reminder to an outgoing e-mail message when you want a response by a certain date.

5 Quick E-mail Tip #4 Forward multiple messages as one item.

6 Quick E-mail Tip #5 Use an Outlook signature to bring in commonly used phrases.

7 Quick E-mail Tip #6 Rename folders with an * or _ to reorder them in the folder list.

8 Quick E-mail Tip #6 Insert a screenshot into an e-mail message

9 Quick E-mail Tip #7 Reduce clutter with the Clean Up Conversation feature.

10 Quick E-mail Tip #8 Resend or recall your e-mail message – this being successful depends on the settings in the recipient’s version of Outlook…but it is worth a try!


12 Junk E-Mail Tip #1 Periodically review the Junk E-Mail folder for legitimate messages that were incorrectly classified as junk.

13 Junk E-Mail Tip #2 Review items first – then empty Junk E-Mail folder if not needed to free space.

14 Junk E-Mail Tip #3 Add senders to the Blocked Senders list to reduce unwanted e-mail.

15 Junk E-Mail Tip #4

16 Junk E-Mail Tip #5


18 Customizing Tip #1 Customize the To-Do Bar

19 Customizing Tip #2 Customize the Reading Pane

20 Customizing Tip #3 Automate common tasks with Quick Steps

21 Customizing Tip #4 Use Rules to handle messages or appointments.

22 Customizing Tip #5 Intercept sent emails with the Defer rule

23 Customizing Tip #6 Highlight incoming messages with text colors and fonts.

24 Customizing Tip #7 Empty deleted items on exit or open your Calendar when Outlook starts.

25 Searching Tip #1 Add a folder to Favorites, and minimize the Favorites group.

26 Searching Tip #2 Use Quick Search and Search Tools commands.

27 Searching Tip #3 Create a Search Folder for commonly searched information.

28 Searching Tip #4 Use Conversation View to see all the messages in a thread. Collapse the thread when needed.


30 Calendar Tip #1 Navigate in the Calendar with Ctrl+G

31 Calendar Tip #2 Using the Scheduling Assistant to see free/busy time when creating meeting requests.

32 Calendar Tip #3 View any combination of days in the calendar by selecting those days on the navigation calendar.

33 Calendar Tip #4 Create Group Calendars to view multiple peoples’ appointments with just a few clicks.

34 Calendar Tip #5 Create meetings for people in multiple time zones, at a time when they might all be awake!


36 Keyboard Tip Use keyboard shortcuts to move around or perform tasks in Outlook.

37 Where to find these and other useful tips meeting.html Outlook Help


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