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Outlook Tips Your IT Department Never Told You About
Quick E-mail Tip #1 Create a new Message, Appointment, or Contact while Outlook is minimized. Simply right-click the Outlook icon on your Taskbar.
Quick E-mail Tip #2 Add a flag to a e-mail message to help you better manage your mail.
Quick E-mail Tip #3 Add a reminder to an outgoing e-mail message when you want a response by a certain date.
Quick E-mail Tip #4 Forward multiple messages as one item.
Quick E-mail Tip #5 Use an Outlook signature to bring in commonly used phrases.
Quick E-mail Tip #6 Rename folders with an * or _ to reorder them in the folder list.
Quick E-mail Tip #6 Insert a screenshot into an e-mail message
Quick E-mail Tip #7 Reduce clutter with the Clean Up Conversation feature.
Quick E-mail Tip #8 Resend or recall your e-mail message – this being successful depends on the settings in the recipient’s version of Outlook…but it is worth a try!
Junk E-Mail Tip #1 Periodically review the Junk E-Mail folder for legitimate messages that were incorrectly classified as junk.
Junk E-Mail Tip #2 Review items first – then empty Junk E-Mail folder if not needed to free space.
Junk E-Mail Tip #3 Add senders to the Blocked Senders list to reduce unwanted e-mail.
Junk E-Mail Tip #4
Junk E-Mail Tip #5
Customizing Tip #1 Customize the To-Do Bar
Customizing Tip #2 Customize the Reading Pane
Customizing Tip #3 Automate common tasks with Quick Steps
Customizing Tip #4 Use Rules to handle messages or appointments.
Customizing Tip #5 Intercept sent emails with the Defer rule
Customizing Tip #6 Highlight incoming messages with text colors and fonts.
Customizing Tip #7 Empty deleted items on exit or open your Calendar when Outlook starts.
Searching Tip #1 Add a folder to Favorites, and minimize the Favorites group.
Searching Tip #2 Use Quick Search and Search Tools commands.
Searching Tip #3 Create a Search Folder for commonly searched information.
Searching Tip #4 Use Conversation View to see all the messages in a thread. Collapse the thread when needed.
Calendar Tip #1 Navigate in the Calendar with Ctrl+G
Calendar Tip #2 Using the Scheduling Assistant to see free/busy time when creating meeting requests.
Calendar Tip #3 View any combination of days in the calendar by selecting those days on the navigation calendar.
Calendar Tip #4 Create Group Calendars to view multiple peoples’ appointments with just a few clicks.
Calendar Tip #5 Create meetings for people in multiple time zones, at a time when they might all be awake! http://www.timeanddate.com/worldclock/meeting.html
Keyboard Tip Use keyboard shortcuts to move around or perform tasks in Outlook.
Where to find these and other useful tips http://office.microsoft.com/en-us/training/ http://www.timeanddate.com/worldclock/ meeting.html Outlook Help
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