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Outlook Tips Your IT Department Never Told You About.

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Presentation on theme: "Outlook Tips Your IT Department Never Told You About."— Presentation transcript:

1 Outlook Tips Your IT Department Never Told You About

2 Quick Tip #1 Create a new Message, Appointment, or Contact while Outlook is minimized. Simply right-click the Outlook icon on your Taskbar.

3 Quick Tip #2 Add a flag to a message to help you better manage your mail.

4 Quick Tip #3 Add a reminder to an outgoing message when you want a response by a certain date.

5 Quick Tip #4 Forward multiple messages as one item.

6 Quick Tip #5 Use an Outlook signature to bring in commonly used phrases.

7 Quick Tip #6 Rename folders with an * or _ to reorder them in the folder list.

8 Quick Tip #6 Insert a screenshot into an message

9 Quick Tip #7 Reduce clutter with the Clean Up Conversation feature.

10 Quick Tip #8 Resend or recall your message – this being successful depends on the settings in the recipient’s version of Outlook…but it is worth a try!

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12 Junk Tip #1 Periodically review the Junk folder for legitimate messages that were incorrectly classified as junk.

13 Junk Tip #2 Review items first – then empty Junk folder if not needed to free space.

14 Junk Tip #3 Add senders to the Blocked Senders list to reduce unwanted .

15 Junk Tip #4

16 Junk Tip #5

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18 Customizing Tip #1 Customize the To-Do Bar

19 Customizing Tip #2 Customize the Reading Pane

20 Customizing Tip #3 Automate common tasks with Quick Steps

21 Customizing Tip #4 Use Rules to handle messages or appointments.

22 Customizing Tip #5 Intercept sent s with the Defer rule

23 Customizing Tip #6 Highlight incoming messages with text colors and fonts.

24 Customizing Tip #7 Empty deleted items on exit or open your Calendar when Outlook starts.

25 Searching Tip #1 Add a folder to Favorites, and minimize the Favorites group.

26 Searching Tip #2 Use Quick Search and Search Tools commands.

27 Searching Tip #3 Create a Search Folder for commonly searched information.

28 Searching Tip #4 Use Conversation View to see all the messages in a thread. Collapse the thread when needed.

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30 Calendar Tip #1 Navigate in the Calendar with Ctrl+G

31 Calendar Tip #2 Using the Scheduling Assistant to see free/busy time when creating meeting requests.

32 Calendar Tip #3 View any combination of days in the calendar by selecting those days on the navigation calendar.

33 Calendar Tip #4 Create Group Calendars to view multiple peoples’ appointments with just a few clicks.

34 Calendar Tip #5 Create meetings for people in multiple time zones, at a time when they might all be awake!

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36 Keyboard Tip Use keyboard shortcuts to move around or perform tasks in Outlook.

37 Where to find these and other useful tips meeting.html Outlook Help

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