1. CSBG 2015-16 Application Process
Needs Assessment, Logic
Model, and Work Plan
Office on Volunteerism and Community Services,
Office of Community Services
January 20, 2015

2. Application Content 1. Community Services Block Grant
Application coversheet - (CSBG A-01)
2. Certification of Required Documentation - (CSBG A- 02)
3. List of Grantee Board of Directors - (CSBG A-03)
Need to have plan for vacancies
4. Certification of Needs Assessment - (CSBG A-04)
Application Content

3. Application Content (cont’d)
5. Budget Summary - (CSBG A-05) – 2 Tabs - Federal CSBG and TANF
6. Program Budget–Non-CSBG Match(CSBG A-06)
7. Funded Positions by Program Area -(CSBG A-07) – Federal CSBG and TANF
8. TANF Non-Assistance Expenditures Budget -(CSBG A-08)
Application Content (cont’d)

4. Application Contents (cont’d)
9. TANF Budget Documentation Worksheet - (CSBG A-09)
10. CSBG Estimated Outcomes – (CSBG A-10)
New form that matches the reporting form, insert targets for each outcome, and outputs that feed into outcome.
11.Sub-Grant Summary Sheet – (CSBG A-11) If necessary
12. Logic Model and Workplan – (CSBG A-12)
Application Contents (cont’d)

5. Areas that have changed
A-04 (Cert of needs assessment)
Listing primary needs in each service area
Some may be same in multiple areas
Some may be needs you can’t address personally
Needs shouldn’t match your programs 100%
Must lead in region on finding solutions to needs (partners, planning)
These needs will feed into the logic model
Do not focus on the #
4 is a minimum, give a good feel for what is needed
Areas that have changed

6. Areas that have changed
A-10 CSBG Estimated Outcomes
No listing of $’s per output
New reporting form used
Added target columns
Added instruction to list (in “other” area) the outputs that feed up into outcome (the NPI)
Enables alignment (make sure outputs with correct NPI)
Able to use same form throughout
Areas that have changed

7. Areas that have changed
A-12 (Logic Model and Workplan)
New addition
Process
Needs Assesment
Logic Model
Workplan
Needs Assessment reviewed for changes next year
Logic Model reviewed, feedback given and changes made before contract
Workplan reviewed, feedback given and changes made before contract
Areas that have changed

8. Timeline Date Action Responsible January 21-Mar. 31
Develop Application materials
CAA (contact OVCS for assistance)
April 1
Application Due
Submit 2 hard copies, 1 electronic to OVCS
CAA
April 1 – April 20
All feedback sent by OVCS to CAA’s
OVCS
May 15
All changes made and approved by OVCS
CAA (approval by OVCS)
June 30
Date depends on notification of funding
Contract preparation
Timeline

9. Key points to consider Needs Assessments address all needs
Constantly improve your processes to get the best information possible
Always conduct a review after to discuss strengths/weaknesses
Key points to consider

10. Key Points to Consider Logic Model preparation requires needs,
operations, and measurement to complete
This is first year for this requirement. You will need to begin thinking about improvement to this as soon as this application is submitted.
OVCS expectation will be higher next year
Requires input of multiple stakeholders
Is it realistic, measurable, and clear?
Key Points to Consider

11. Key points to consider Workplan operationalizes the Logic Model
OVCS expectations for next year much higher
As detailed as you need to easily track success/challenges
How all needs are met (identified, may be by partners)
Key points to consider

12. Logic Model Logic Model is often confused with the work plan
LM is a support for planning and carrying out the plan
Logic Model shows Changes that occur because of your activity
Connects the operation of the program to measurable outcome
Logic Model

13. Logic Model Group Exercise
You will be given information for your group (you can create your own)
Follow the format of the Logic Model Template from left to right
Focus on creating clear needs/problems and giving practical but innovative steps for meeting the needs
Follow format
Take the time to really discuss, and list problems/questions you came across
Logic Model Group Exercise

14. Logic Model Group Exercise
Each group will report out for 3 to 5 minutes
We will discuss NPI matchup
These sample Logic Models will be sent out as resources to the Network
Logic Model Group Exercise

15. Getting to a Workplan Needs assessment fed into Logic Model
Logic Model shows what we want to happen (the change)
Workplan is how we get there, and how we know we’ve arrived
Getting to a Workplan

16. Attachment 2 (Workplan)
Attachment 2 of the CSBG Application Instructions
A list of the elements expected in the Workplan
Attachment 2 (Workplan)

17. OVCS Expectations All identified needs addressed
Tied to existing or new programs
Partners identified for those you can’t serve
Includes agreements/resources needed, or those you have and how used
Plan for building additional resources/partners
Clear, measurable, impactful outcomes
Outputs feed up into an outcome
Long-term outcomes have a review process
Specific, detailed
Anyone that reads this should know what you’re doing and why
OVCS Expectations

18. OVCS Expectations Responsibilities assigned
Timelines for completion of elements
Who will track progress and how?
The reports people receive, how used
Processes for review of information
Evaluation methods
OVCS Expectations

19. Elements of the plan Programs/activities/strategies
The objective of each program (outcome)
How it was derived
Specific, measurable, achievable, realistic, time-bound
Who are you targeting? How are customers identified?
Marketing of program (traditional, social media)
Means of measuring outcomes
Specific tools, people responsible
Types of data
Who will review it
How its evaluated
Concerns, things to develop
Elements of the plan

20. Consider using a Responsibility Chart with Timeline
Break down to individual tasks, person responsible, support people needed, when due
There will be upfront burden/work this year, but should become a regular update in future
Elements of the plan

21. Elements of the Plan Individual program descriptions
How they fit into the agency mission
How they tie specifically to the outcome and the need
Elements of the Plan

22. Ultimate requirements
All applications must have a logic model and workplan
Feedback will be given
CAA’s must address/respond to feedback
Technical assistance will be available
This process should be constructive and will result in better contract documents
Ultimate requirements

23. Eventual goal is that you can provide this workplan to anyone, and they can clearly know what you are doing and how
For our office, this will enable us to understand program needs, what we should be expecting to see in reporting, and ways to target training/additional resources
What is the point?

24. Final thoughts Your workplan is a tool. Develop it as such
Spend appropriate time on development
For this year, there is an understanding that this will be a first step
Next year, your workplan should be an instructive and useful guide to all things CSBG (and CSBG- related)
Final thoughts

25. Thank you! Questions? Contact Bill.stith@dss.virginia.gov
Thank you!