1. CalPERS XML Reporting What You Need to Know

2. CalPERS XML Reporting Jan Wilder Business Analyst California Banner HR (CALBHR) California Community Colleges Solution Center SunGard Higher Education jan.wilder@sungardhe.com

3. CalPERS XML Reporting This document is a product-planning document and does not represent a commitment to develop the described software changes. We at SunGard Higher Education are sharing this information with selected clients on a tentative, pre-release basis, and not as part of a firm commitment to create the functionality described in these materials. © 2010 SunGard. All rights reserved. Confidential and proprietary information of SunGard and/or its subsidiaries. Banner®

4. CalPERS XML Reporting CALBHR Focus Group 22 members C3SC, Professional Services 8 Colleges/Districts CalPERS Representatives as guest contributors

5. CalPERS XML Reporting CalPERS Target: September 2011 Changes in data elements Changes in business logic New format New reporting methods CalPERS Public Employer Readiness Team (PERT) assigned to support the transition

6. CalPERS XML Reporting Reporting Methods Enter data online once logged in to my|CalPERS Transmit data electronically through a File Upload method or a File Transfer Protocol (FTP) File Upload or FTP submitted in Extensible Markup Language (XML) format

7. CalPERS XML Reporting XML XML technologies define an extensible messaging framework Provides a message construct that can be exchanged over a variety of underlying protocols. Designed to be independent of any particular programming language, platform, and other technical criteria

8. CalPERS XML Reporting CalPERS XML XML Schema Definition (XSD) provides a sample XML data structure XML files must conform to the XSD in order to be considered valid The XML file is different from flat files that many employers send CalPERS today Information is organized in a hierarchical structure much like a standard outline

9. CalPERS XML Reporting File Formats Three defined file formats for reporting data to my|CalPERS via an electronic file: – Payroll Contribution – Retirement Enrollment for Public Agencies and Schools, or Retirement Enrollment for State Agencies – Health Enrollment for Public Agencies and Schools, or Health Enrollment for State Agencies

10. CalPERS XML Reporting Payroll Contribution » Elements » Banner Solution

11. CalPERS XML Reporting

13. CalPERS XML Reporting Hierarchy Payroll File Header Program Identifier Program Information Report Information Participant Information Contribution Record Record Detail

14. CalPERS XML Reporting CALBHR Banner Solution Existing PERS reporting in place until new reporting implemented by CalPERS New CalPERS reporting delivered in phases in multiple releases of CALBHR Elements included in CALBHR 8.1 and CALBHR 8.1.1 Final solution delivered in time for CalPERS pre- implementation testing

15. CalPERS XML Reporting CALBHR Banner Solution Building on CALBHR 8.1, CALBHR 8.1.1 includes – CalPERS Report (PVRPERS).lis and.log XML file – CalPERS Reporting Data Form (PVAPERS) – New Tables and Views – Additional fields in existing forms – Additional columns in existing tables

16. CalPERS XML Reporting

17. Payroll File Header – Service Center's CalPERS ID (if third party vendor submitting) – Employer’s CalPERS ID Employer Rules Form (PTREMPR) – Report Period Begin Date – Report Period End Date Report Parameters for CalPERS Report (PVRPERS)

18. CalPERS XML Reporting Program Identifier -Program Type – CPE - California Public Employees System (PERS) – SP1-Supplemental Income Program – SP2-457 Plan – SP3-Peace Officers – SP4-401K Derived from Benefit/Deduction Code

19. CalPERS XML Reporting Program Information – Record Type Count – Record Type Total Calculated by Calpers Report (PVRPERS) – SIP Plan ID New data entry field on Benefits and Deductions Rules Form (PTRBDCA) – SIP Count – SIP Total Calculated by PVRPERS

20. CalPERS XML Reporting Report Information Test Report (Y/N) – (Future) report parameter in PVRPERS Report Type Derived from payroll history tables – Payroll-Earned Period Report (REG) – Payroll-Adjustment Report (ADJ) – SIP- Earned Period Report (SIP) – SIP - Adjustment Report (SAJ) – Payroll - Gap Report (GAP) (Future) report parameter in PVRPERS

21. CalPERS XML Reporting Participant Information – Participant's CalPERS ID Employee Rules Form (PEAEMPL) – First Name – Middle Name – Last Name SPRIDEN, new CalPERS reporting tables

22. CalPERS XML Reporting Contribution Record – Record Period Begin Date – Record Period End Date Payroll history tables

23. CalPERS XML Reporting Record Detail – Division’s CalPERS ID Employer Rules Form (PTREMPR) – Appointment ID Employee Jobs Form (NBAJOBS) – SIP Plan ID Benefits and Deductions Rules Form (PTRBDCA)

24. CalPERS XML Reporting Record Detail – Pay Rate Type Hourly (HRLY) Daily (DLY) Monthly (MTY) Employee Jobs Form (NBAJOBS) – Pay Rate Employee Jobs Form (NBAJOBS) Payroll history tables

25. CalPERS XML Reporting Record Detail – Type of Transaction Earned Period (EPR) Prior Period Adjustment (PPA) Earned Period non-contributory (EPN) Prior Period non-contributory (PPN) Retroactive Salary Adjustment (RSA) Retroactive Special Compensation Adjustment (RSC) – Derived from payroll history tables – Reportable Earnings Derived from payroll history tables

26. CalPERS XML Reporting Record Detail – Scheduled Full-Time Days Per Week Pay rate type “Daily” only Employee Jobs Form (NBAJOBS) – Scheduled Full-Time Hours Per Week (Future) Employee Jobs Form (NBAJOBS) – Special Compensation Category CalPERS Special Compensation Type Rules Form (PVRPSCT) – Special Compensation Type CalPERS Special Compensation Type Category Code Validation Form (PVVPSCC)

27. CalPERS XML Reporting Record Detail – Special Compensation Amount – Taxed Member Paid Contribution Deduction – Tax Deferred Member Paid Contribution/Deduction – Tax Deferred Employer Paid Member Contribution Payroll history tables

28. CalPERS XML Reporting Record Detail – 1959 Survivor Contribution (Only for PERS) – Survivor Contribution - Spouse (Only for - JRS) – Survivor Contribution – Children (Only for - JRS) – Taxed Member Paid Additional Contribution – Tax Deferred Employer Paid Additional Contribution Currently in analysis, from PTRBDCA, payroll history tables

29. CalPERS XML Reporting Record Detail – Total Hours Worked PERS retirees only Currently in analysis, may be a functional set up – After Tax Loan Payment Currently in analysis, from PTRBDCA, payroll history tables

30. CalPERS XML Reporting CALBHR 8.1.1 includes reporting for: – Program type CPE (PERS) Various supplemental income type plans in future release – Record type: Payroll (PAY) Service credit purchase deduction, deduction for overpayment receivables and supplemental income plan deduction in future release

31. CalPERS XML Reporting CALBHR 8.1.1 includes reporting for: – Report type: Payroll-Earned Period (REG) Adjustment, gap, supplemental earned period and supplemental adjustment in future release

32. CalPERS XML Reporting CALBHR 8.1.1 includes reporting for: – Transaction type: Earned Period (EPR) – Transaction type Payroll-Adjustment (PPA) limited to those prior period adjustments entered in On-line Time Entry Form (PHAHOUR) using special earn codes Adjustments processed in PHAADJT will be in future release

33. CalPERS XML Reporting Note: – Special Compensation Amounts are included in the xml file but are not currently in PVAPERS, PVRPERS.lis – Stay tuned! More to come!

34. CalPERS XML Reporting CalPERS Information www.calpers.ca.gov/pert CalPERS_PERT4U@calpers.ca.gov 888 CalPERS (or 888-225-7377)