Presentation is loading. Please wait.

Presentation is loading. Please wait.

MARIS Massachusetts Retirement Information System Agenda  Project Status  Employer Payroll Submission Process  Employer Contribution File Details 

Similar presentations


Presentation on theme: "MARIS Massachusetts Retirement Information System Agenda  Project Status  Employer Payroll Submission Process  Employer Contribution File Details "— Presentation transcript:

1 MARIS Massachusetts Retirement Information System Agenda  Project Status  Employer Payroll Submission Process  Employer Contribution File Details  Employer Self Service Functionality  Next Steps Agenda  Project Status  Employer Payroll Submission Process  Employer Contribution File Details  Employer Self Service Functionality  Next Steps MARIS Project Impact to Employers September 2010

2 Project Status 2 Pilot 1 Design, Construction, and Testing: DONE - MSRB functionality to support person and organization data Pilot 2 Design: In Progress and On Track - Employer Contribution Reporting File & Payroll Submission Process Pilot 1 Design, Construction, and Testing: DONE - MSRB functionality to support person and organization data Pilot 2 Design: In Progress and On Track - Employer Contribution Reporting File & Payroll Submission Process

3 Employer Payroll Submission Process 3 Impacts: - Key Impact: Improved service to the membership - Benefit to Employers - Improved integration with MSRB Impacts: - Key Impact: Improved service to the membership - Benefit to Employers - Improved integration with MSRB Definition: - The submission of contributions and employment data on behalf of a member Definition: - The submission of contributions and employment data on behalf of a member Tools: - Employer Self-Service (ESS) Website. Tools: - Employer Self-Service (ESS) Website. Purpose: - To earn service in the retirement plan - To support retirement business processes (benefit estimates, refund requests). Purpose: - To earn service in the retirement plan - To support retirement business processes (benefit estimates, refund requests).

4 Employer Payroll and Fund Submission Process Changes 4 Data Submission: - Data may be submitted to MSRB through: Data File Upload (FTP or ESS) Data Entry (ESS) -Data should be submitted for every pay period throughout the member’s employment. This includes Unpaid Leave Data Submission: - Data may be submitted to MSRB through: Data File Upload (FTP or ESS) Data Entry (ESS) -Data should be submitted for every pay period throughout the member’s employment. This includes Unpaid Leave Reporting Frequency: - Employers will report contributions to MSRB based on their payroll reporting frequency. Data submission and Funds submission. Reporting Frequency: - Employers will report contributions to MSRB based on their payroll reporting frequency. Data submission and Funds submission. Funds Submission: - ACH Fund Submission (Preferred Method) - Check Funds Submission: - ACH Fund Submission (Preferred Method) - Check

5 Employer Payroll Data Changes 5 Categories of Data Elements: - Employee Demographic Information - Employment Position Information Position Hours Job Classification Union, or Collective Bargaining Unit, Information Contract Begin and End Dates - Earnings Information Annual Earnings Earnings for the Pay Period - Contribution and Service Information Type of Contribution and Amount Hours Worked for the Pay Period - Unpaid Leave Information Categories of Data Elements: - Employee Demographic Information - Employment Position Information Position Hours Job Classification Union, or Collective Bargaining Unit, Information Contract Begin and End Dates - Earnings Information Annual Earnings Earnings for the Pay Period - Contribution and Service Information Type of Contribution and Amount Hours Worked for the Pay Period - Unpaid Leave Information Requested Data Elements: - MSRB is requesting more information from the employer - Each data element requested has a purpose for MSRB. Requested Data Elements: - MSRB is requesting more information from the employer - Each data element requested has a purpose for MSRB.

6 Employer Payroll Code Values 6 Types of Code Values: - Retirement Plan and Contribution Rate Codes - Contribution Type Codes Regular, Differential, Sabbatical, Worker’s Compensation, Housing Allowances, Educational Incentives, 415 Limit Excess, Longevity, Fitness Compliance, Violence Pay, Other Allowances, Other Contributions - Unpaid Leave Type Codes Family, Personal, Military, Educational, Maternity, Employer Suspension Types of Code Values: - Retirement Plan and Contribution Rate Codes - Contribution Type Codes Regular, Differential, Sabbatical, Worker’s Compensation, Housing Allowances, Educational Incentives, 415 Limit Excess, Longevity, Fitness Compliance, Violence Pay, Other Allowances, Other Contributions - Unpaid Leave Type Codes Family, Personal, Military, Educational, Maternity, Employer Suspension Code Values: - Code values are used to drive retirement specific business rules received through the employer payroll process. Code Values: - Code values are used to drive retirement specific business rules received through the employer payroll process.

7 Employer Payroll File Format Changes 7 File Structure: - Multiple Record Types Record Type 1: Employee Demograhic Information Record Type 2: Contribution Data Record Type 3: Leave Information File Structure: - Multiple Record Types Record Type 1: Employee Demograhic Information Record Type 2: Contribution Data Record Type 3: Leave Information Employee Information Record (Record Type 1) Contribution Transaction (Record Type 2) Employee Information Record (Record Type 1) Contribution Transaction (Record Type 2) Employee Information Record (Record Type 1) Leave Transaction (Record Type 3) … Report Summary Record (Record Type 4)

8 Employer Self Service (ESS) 8 Functionality includes: - Employer Payroll Submission - Communication with MSRB Functionality includes: - Employer Payroll Submission - Communication with MSRB What is Employer Self Service (ESS)? - Secure website - Provides employers access to specific business process functionality. What is Employer Self Service (ESS)? - Secure website - Provides employers access to specific business process functionality.

9 Employer Self Service (ESS): Employer Payroll Submission 9 Purpose: - Enables Employer Payroll Data Submission - Provides historical repository of previously submitted Employer Payrolls Purpose: - Enables Employer Payroll Data Submission - Provides historical repository of previously submitted Employer Payrolls Payroll Data Submission Details: - File Submission File Upload Functionality ‘Real-Time’ Business Validations - Data Entry “Copy Forward” Functionality Automated Calculation of contributions based on Member Contribution Rate and Earnings Payroll Data Submission Details: - File Submission File Upload Functionality ‘Real-Time’ Business Validations - Data Entry “Copy Forward” Functionality Automated Calculation of contributions based on Member Contribution Rate and Earnings Enables submission of: - Member demographics - Earnings, Contribution, and Service Information Enables submission of: - Member demographics - Earnings, Contribution, and Service Information

10 ESS: Employer Payroll Submission – File Submission 10

11 ESS: Employer Payroll Submission – Data Entry 11

12 Employer Self Service (ESS): Communication Functionality 12 Automated Messaging based on Employer Payroll processing, or other business processes. Automated Messaging based on Employer Payroll processing, or other business processes. Ad hoc messages from MSRB to a specific employer contact. Mass Messages to all employers.

13 ESS: Communication with MSRB 13

14 Next Steps 14 Construction & UAT: Payroll Submission process and ESS functionality Parallel C.R Testing: Submitting Contribution Reporting files in new format Training: Employer Training Sessions Construction & UAT: Payroll Submission process and ESS functionality Parallel C.R Testing: Submitting Contribution Reporting files in new format Training: Employer Training Sessions


Download ppt "MARIS Massachusetts Retirement Information System Agenda  Project Status  Employer Payroll Submission Process  Employer Contribution File Details "

Similar presentations


Ads by Google