Presentation on theme: "Agenda Project Status Employer Payroll Submission Process"— Presentation transcript:
1 AgendaProject StatusEmployer Payroll Submission ProcessEmployer Contribution File DetailsEmployer Self Service FunctionalityNext StepsMARIS Project Impact to EmployersSeptember 2010
2 Project Status Pilot 1 Design, Construction, and Testing: DONE - MSRB functionality to support person and organization dataPilot 2 Design: In Progress and On Track- Employer Contribution Reporting File & Payroll Submission Process
3 Employer Payroll Submission Process Definition:The submission of contributions and employment data on behalf of a memberPurpose:To earn service in the retirement planTo support retirement business processes (benefit estimates, refund requests).Impacts:Key Impact: Improved service to the membershipBenefit to Employers - Improved integration with MSRBTools:- Employer Self-Service (ESS) Website.
4 Employer Payroll and Fund Submission Process Changes Reporting Frequency:Employers will report contributions to MSRB based on their payroll reporting frequency.Data submission and Funds submission.Data Submission:Data may be submitted to MSRB through:Data File Upload (FTP or ESS)Data Entry (ESS)Data should be submitted for every pay period throughout the member’s employment.This includes Unpaid LeaveFunds Submission:ACH Fund Submission (Preferred Method)Check
5 Employer Payroll Data Changes Requested Data Elements:MSRB is requesting more information from the employerEach data element requested has a purpose for MSRB.Categories of Data Elements:Employee Demographic InformationEmployment Position InformationPosition HoursJob ClassificationUnion, or Collective Bargaining Unit, InformationContract Begin and End DatesEarnings InformationAnnual EarningsEarnings for the Pay PeriodContribution and Service InformationType of Contribution and AmountHours Worked for the Pay Period- Unpaid Leave Information
6 Employer Payroll Code Values Code values are used to drive retirement specific business rulesreceived through the employer payroll process.Types of Code Values:Retirement Plan and Contribution Rate CodesContribution Type CodesRegular, Differential, Sabbatical, Worker’s Compensation,Housing Allowances, Educational Incentives, 415 Limit Excess,Longevity, Fitness Compliance, Violence Pay, Other Allowances,Other ContributionsUnpaid Leave Type CodesFamily, Personal, Military, Educational, Maternity, Employer Suspension
7 Employer Payroll File Format Changes File Structure:Multiple Record TypesRecord Type 1: Employee Demograhic InformationRecord Type 2: Contribution DataRecord Type 3: Leave InformationEmployee Information Record (Record Type 1)Contribution Transaction (Record Type 2)Leave Transaction (Record Type 3)…Report Summary Record (Record Type 4)
8 Employer Self Service (ESS) What is Employer Self Service (ESS)?Secure websiteProvides employers access to specific business process functionality.Functionality includes:Employer Payroll SubmissionCommunication with MSRB
9 Employer Self Service (ESS): Employer Payroll Submission Purpose:Enables Employer Payroll Data Submission- Provides historical repository of previously submitted Employer PayrollsPayroll Data Submission Details:File SubmissionFile Upload Functionality‘Real-Time’ Business ValidationsData Entry“Copy Forward” FunctionalityAutomated Calculation of contributions basedon Member Contribution Rate and EarningsEnables submission of:Member demographicsEarnings, Contribution, and Service Information
12 Employer Self Service (ESS): Communication Functionality Automated Messaging based on EmployerPayroll processing, or other business processes.Mass Messages to all employers.Ad hoc messages from MSRB to a specific employer contact.