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PEOPLE ALWAYS... MISSION FIRST! 1 SENIOR ENLISTED SELECTION BOARDS BOARD OPERATIONS BRIEF.

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Presentation on theme: "PEOPLE ALWAYS... MISSION FIRST! 1 SENIOR ENLISTED SELECTION BOARDS BOARD OPERATIONS BRIEF."— Presentation transcript:

1 PEOPLE ALWAYS... MISSION FIRST! 1 SENIOR ENLISTED SELECTION BOARDS BOARD OPERATIONS BRIEF

2 PEOPLE ALWAYS... MISSION FIRST! 2PURPOSE To provide a process overview on the To provide a process overview on theARMY’S Senior Enlisted Selection Board

3 PEOPLE ALWAYS... MISSION FIRST! 3 HRC-INDIANAPOLIS FUNCTIONS  Enlisted Records Division (ERD) OMPF Management  Records Services Division (RSD) NCOER Processing + OMPF Corrections  Information Support Activity (ISA) Automation Design and Support  Department of the Army Secretariat (DAS) Conduct Centralized Enlisted Boards

4 PEOPLE ALWAYS... MISSION FIRST! 4 DA SECRETARIAT MISSION  Conduct the Army’s centralized enlisted: Promotion and School selection system Additional board missions as required

5 PEOPLE ALWAYS... MISSION FIRST! 5 CENTRALIZED ENLISTED BOARDS  Selection missions SFC, MSG, and SGM promotion CSM appointment  Schooling selections ANCOC (automatic w/ SFC selection) SMC (in conjunction w/ SGM board)  Additional missions Qualitative Management Program (QMP) Standby Advisory Boards (STAB)

6 PEOPLE ALWAYS... MISSION FIRST! 6  HRC Message (zone message) 120 days out Parameters for consideration and Administrative instructions released  DAS Messages 115, Identifies entire zone by name 60, 30 days out ERB, photo, NCOER not on file  AKO Messages FIELD NOTIFICATION

7 PEOPLE ALWAYS... MISSION FIRST! 7BZF NCOER CURRENT GRADE DVIS DESERTER VERIF INFO SYSTEM BSH BOARD SELECT HISTORY DJMS DEFENSE JOINT MIL PAY SYSTEM SRTS SEP RECORDS TRANS SYS TAPDB TOTAL ARMY PERS DATA BASE 40,00033,000 ERB ENLISTED RECORD BRIEF DEVELOPMENT OF BOARD ZONE FILE

8 PEOPLE ALWAYS... MISSION FIRST! 8 BOARDRECORDSPANELSMEMBERSDAYS CSM / SGM / SMC 10, MSG22, SFC33, BOARD PROFILES

9 PEOPLE ALWAYS... MISSION FIRST! 9  Board announcement / field notification  DAS submits board configuration to DMPM for approval  Upon approval, HRC tasks both the Officer and SGM career branches  DMPM approves board membership roster  Board President approved by the Army Chief of Staff  DAS notifies members and issues TDY orders BOARD MEMBER SELECTION PROCESS

10 PEOPLE ALWAYS... MISSION FIRST! 10  Select the BEST QUALIFIED NCO for promotion, appointment, or schooling  Conduct QMP screening  Conduct final QMP board  Conduct QMP Appeals board  Conduct Standby Advisory Board (STAB) BOARD MISSIONS

11 PEOPLE ALWAYS... MISSION FIRST! 11 PHASE 1 PANEL TRAINING SET STANDARDS RECORD VOTE QMP SCREEN PHASE 2 OML GREY ZONE VOTING IDENTIFY SELECTS PHASE 3 CONDUCT STABs FINAL QMP QMP APPEALS PHASE 4 REVIEW AND ANALYSIS AFTER ACTIONS REPORT OUTBRIEF DMPM MISSION PHASES

12 PEOPLE ALWAYS... MISSION FIRST! 12  HQDA Memorandum of Instruction (MOI)  Board Operating Procedures (BOP)  Briefings: Board Ops, NCOER, Records Brief  Proponent information packets  Army Regulations BOARD GUIDANCE

13 PEOPLE ALWAYS... MISSION FIRST! 13 L SF/CA/PSYOP* BOARD ORGANIZATION * L Panel is currently only used for the CSM/SGM/SMC & MSG Boards

14 PEOPLE ALWAYS... MISSION FIRST! 14 COL -- Field Artillery LTC -- Air Defense Artillery 2 CSM CSM Mission: Consider only NCOs in CMF 13 & 14 SAMPLE PANEL ORGANIZATION

15 PEOPLE ALWAYS... MISSION FIRST! 15 BOARD WORKLOAD PANEL# MEMBERS# RECORDS# DAYS A (IN) B (AR/EN) C (FA/AD) D (SC) E (MI/MP) F (QM/CM) G (OD) H (MC) I (AG/CH/FI/LGL) J (AV/TC) K (PA/REC/RET/BAND) L (SF/CA/PSYOP)511827

16 PEOPLE ALWAYS... MISSION FIRST! 16  Ensure compliance with MOI & BOP  Provide guidance Standards Conduct Tone  Approve panel standards  Compile Board RA and AARs  Outbrief DMPM BOARD PRESIDENT DUTIES

17 PEOPLE ALWAYS... MISSION FIRST! 17  Voting member  Ensure panel standards are IAW MOI & BOP  Vote/Score authority  Personally involved in resolving deviations  Verify OMLs and selects  Prepare R&As for each CMF  Provide AAR input PANEL CHIEF DUTIES

18 PEOPLE ALWAYS... MISSION FIRST! 18  Official Military Personnel File (Performance Data)  Enlisted Record Brief (ERB)  Official DA Photo  Data Summary of all Evaluations  Correspondence to the Board President INDIVIDUAL BOARD RECORD

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22 PEOPLE ALWAYS... MISSION FIRST! 22  Photo represents the Soldier  DAPMIS is the official repository  Regulation requires a new photo if  Photo is more than 5 years old  Award of ARCOM or higher  Change of rank  “AWOL” photo – sends a message to the Board OFFICIAL PHOTOGRAPH

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27 PEOPLE ALWAYS... MISSION FIRST! 27  DON’T Address info already in record Use as an avenue to express grievances Justify past misconduct Boast about yourself Enclose extraneous documents Forget to sign  DO Be brief, concise and factual Use memorandum format (AR 25-50) Provide info not on OMPF Address the Board President Include SSN Sign memo MEMORANDA TO BOARD PRESIDENT

28 PEOPLE ALWAYS... MISSION FIRST! 28 “I put top priority on commuicatiens, first, because doing a war the whole Army is dependent on good commuications.” “I am writing this letter on begalf…I am presently assigned to a National Gaurd unit…..” FAMOUS QUOTES

29 PEOPLE ALWAYS... MISSION FIRST! 29 “I have got almost two years of college… always a prufessenel.” “It has come to me that certain documents may not be in my official military file. I feel they are detrimental to my military career, and should be part of my official file. FAMOUS QUOTES

30 PEOPLE ALWAYS... MISSION FIRST! 30 No photo Missing NCOER Height and Weight Blank or incorrect PMOS/SMOS/DOR/ BASD P3 profile w/no MMRB results annotated on ERB Inconsistent profiles Blank/incorrect MIL/CIV Ed entries Unauthorized badges, tabs, awards and decorations No consistency between photo, ERB and OMPF COMMON DISCREPANCIES

31 PEOPLE ALWAYS... MISSION FIRST! 31  Classification cover sheet  Categories Red Tags John/Jane Doe  Voted without special consideration CONTROLLED RECORDS

32 PEOPLE ALWAYS... MISSION FIRST! 32  Requested by board member when a discrepancy is found in the record  Inquiry team requests pertinent information from the field  Turn-around time is 24 to 48 hours  Used only when information could impact vote scores INQUIRIES

33 PEOPLE ALWAYS... MISSION FIRST! 33  Based on contents of the Performance Data in the OMPF  Personally submitted to the Board Recorder for research  Board President reviews information and can veto request w/o further action  DMPM is final approval authority for release of information to the board RESTRICTED INFORMATION REQUESTS

34 PEOPLE ALWAYS... MISSION FIRST! 34 FQ VOTING SYSTEM

35 PEOPLE ALWAYS... MISSION FIRST! 35  Develop panel standards Performance, potential, duty position Military/Civilian education Height, weight & APFT Commendatory and disciplinary CMF/MOS specifics  Practice vote and refine standards  Obtain Board President’s approval Ensure Consistency !!! Consistency !!! PANEL TRAINING

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37 PEOPLE ALWAYS... MISSION FIRST! 37  Difference in Vote Scores of 2 or more points on a single record ( = DEVIATION)  Brought to attention of Panel Chief  Panel Chief and Voters determine what caused deviation and adjust score(s)  Must resolve to less than 2-point difference ( = Within Tolerance) DEVIATIONS

38 PEOPLE ALWAYS... MISSION FIRST! 38 SELECT OBJ 150 ORDER OF MERIT LIST

39 PEOPLE ALWAYS... MISSION FIRST! 39 FQ ORDER OF MERIT LIST SELECT OBJ 150

40 PEOPLE ALWAYS... MISSION FIRST! 40 FQ BQ ORDER OF MERIT LIST SELECT OBJ 150

41 PEOPLE ALWAYS... MISSION FIRST! TOT SCOREPANELVOTER 1VOTER 2VOTER 3VOTER 4VOTER 5 HIGH MEAN VOTERS 1, 5, LOW MEAN VOTERS 2, 4, DIFFERENCE HI - LOW.18 VOTE SCORE ANALYSIS Grey Zone Variance Key ≥ 0 <.14 = 0 ≥.14 <.28 = 1 ≥.28 <.42 = 2 ≥.42 <.56 = 3 ≥.56 <.70 = 4

42 PEOPLE ALWAYS... MISSION FIRST! TOT SCOREPANELVOTER 1VOTER 2VOTER 3VOTER 4VOTER 5 HIGH MEAN VOTERS 1, 5, LOW MEAN VOTERS 2, 4, DIFFERENCE HI - LOW.18 VOTE SCORE ANALYSIS Grey Zone Variance Key ≥ 0 <.14 = 0 ≥.14 <.28 = 1 ≥.28 <.42 = 2 ≥.42 <.56 = 3 ≥.56 <.70 = 4

43 PEOPLE ALWAYS... MISSION FIRST! 43 FQ SELECT OBJ 150 BQ ORDER OF MERIT LIST

44 PEOPLE ALWAYS... MISSION FIRST! 44 SELECT OBJ 150 BQ ORDER OF MERIT LIST FQ

45 PEOPLE ALWAYS... MISSION FIRST! 45 SELECT OBJ 150 ORDER OF MERIT LIST FQ BQ

46 PEOPLE ALWAYS... MISSION FIRST! 46 SELECT OBJ 150 ORDER OF MERIT LIST BQ FQ

47 PEOPLE ALWAYS... MISSION FIRST! 47 SELECT OBJ 150 ORDER OF MERIT LIST SEL 1 SEL 2 SEL 3 BQ FQ

48 PEOPLE ALWAYS... MISSION FIRST! 48 SELECT OBJ 150 ORDER OF MERIT LIST SEL 1 SEL 2 SEL 3 APS 3 APS 1 APS 2 BQ FQ

49 PEOPLE ALWAYS... MISSION FIRST! 49  Based on OML Selects  Confirmed by Panel Chief  Used to verify final select rosters VERIFICATION ROSTERS

50 PEOPLE ALWAYS... MISSION FIRST! 50 ADDITIONALBOARDMISSIONS

51 PEOPLE ALWAYS... MISSION FIRST! 51 QMP REFERRAL Reminder – QMP has been suspended by HQDA until further notice  Promotion Zone Majority score of “1” = Automatic Referral Single score of “1” = Revote o Majority score of “1” on revote = Referral o Single score of “1” on revote = Retain in Grade  Special Category (QMP consideration only) Three voters per record Yes/No voting method Majority rules

52 PEOPLE ALWAYS... MISSION FIRST! 52 SPECIAL CATEGORY RECORDS  No high school / GED  Field bar to re-enlist  Signed Declination of Continued Service Statement (DCSS)  ANCOC Non-Graduate  Special Bandsperson (02S)

53 PEOPLE ALWAYS... MISSION FIRST! 53 FINAL QMP BOARD (1 of 2)  Mission - Review all referred records and determine if NCO should receive a HQDA directed denial of continued active duty service under QMP  Review MOIs and refine board-wide standard for a score of “1”

54 PEOPLE ALWAYS... MISSION FIRST! 54  Voting process Five members per record using Yes/No voting method Three Yes votes require referral to Board President Board President concurs/non-concurs on QMP referrals HQDA approves results FINAL QMP BOARD (2 of 2)

55 PEOPLE ALWAYS... MISSION FIRST! 55 QMP APPEALS BOARD (1 of 2)  Mission - Review appeals cases submitted and determine if HQDA directed denial of continued active duty service should be lifted  Types of appeals Material error in record Improved performance

56 PEOPLE ALWAYS... MISSION FIRST! 56 QMP APPEALS BOARD (2 of 2)  Voting process Five members per record using Yes/No voting method Three No votes require referral to Board President Board President concurs/non-concurs on referrals HQDA approves results

57 PEOPLE ALWAYS... MISSION FIRST! 57  Initial consideration - (File was not seen by a previous promotion board due to error)  Reconsideration - (First award of MSM or higher was omitted or another Soldiers document was placed in file by mistake)  Removal - (On promotion list w/sequence number however, before being promoted committed an offense that warrants consideration for removal) ** Imperative Soldiers and CoC review AR before submitting request for STAB ** STANDBY ADVISORY BOARDS

58 PEOPLE ALWAYS... MISSION FIRST! 58 CONCLUDING BOARD ACTIONS  Certify board results  Finalize CMF review & analysis (R&A)  Finalize board AARs  Conduct pre-briefing and debriefing  Conduct out-briefing with DMPM  Recess -- Adjournment

59 PEOPLE ALWAYS... MISSION FIRST! 59  Recorder attests results  Forward results to DMPM and Promotions Branch  G-1 approves results  Final results released Army-wide AFTER THE BOARD

60 PEOPLE ALWAYS... MISSION FIRST! 60  Ensure Accuracy and Timeliness of: Submitting OMPF update documents Processing TAPDB updates thru eMILPO and update Soldier’s ERB Reporting eligibility changes to the DA Secretariat PSDR S1 / PSB / MPD’s ROLE

61 PEOPLE ALWAYS... MISSION FIRST! 61  Assign NCOs in PMOS  Counsel / Mentor for Success - conduct routine counseling to standard  Reinforce that Performance in any Grade / Position is key to promotion  Educate ALL Officers, NCOs, and civilian raters  CSM/SGM review all NCOERs CHAIN OF COMMAND’s ROLE

62 PEOPLE ALWAYS... MISSION FIRST! 62  Review OMPF & ERB annually and prior to every board  Take photograph every 5 years & within 90 days of a change in Rank  Submit memorandum to the Board President only if you have significant information not already in your file  Selection process relies on accuracy of information contained in your OMPF NCO’s ROLE

63 PEOPLE ALWAYS... MISSION FIRST! 63  All documents must portray an accurate profile of your performance and potential  Accuracy of information may be the discriminating factor on whether or not a board selects you for promotion  Prepare your records with the same attention to detail as you would if you were preparing to appear in person NCO’s ROLE

64 PEOPLE ALWAYS... MISSION FIRST! 64  The NCO-ER is without question the most important tool board members use to judge your file  “Excellence” block checks need excellent bullets; Substantiate with facts - not fluff!  Take your DA photo within a year of the board’s convene date  Diversity in assignments is important; seek out the “tough” jobs  Tough assignments + solid ratings = a strong file JUST OUR RECOMMENDATIONS…

65 PEOPLE ALWAYS... MISSION FIRST! 65 HRC WEB SITE https://www.hrc.army.mil/site/active/index2.asp

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67 PEOPLE ALWAYS... MISSION FIRST! 67 JOE.SNUFFY ***********

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90 PEOPLE ALWAYS... MISSION FIRST! 90 JOE.SNUFFY ***********

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