Presentation on theme: "Eagle Service Project Workbook"— Presentation transcript:
1Eagle Service Project Workbook Presenters:Insert names and addressesCouncil Advancement Chair:Insert name and address
2Eagle Service Project Workbook Presenters:Insert names and addressesCouncil Advancement Chair:Insert name and address
3Eagle Service Project Workbook This presentation will help you with the following:How to obtain the Service Project WorkbookHow to complete the WorkbookHow to document your workWhat to do with the Workbook when the project is complete
4Eagle Service Project Workbook Eagle Requirement #5:While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or your community. (The project must benefit an organization other than Boy Scouting.) A project proposal must be approved by the organization benefiting from the effort, your unit leader and unit committee, and the council or district before you start. You must use the Eagle Scout Service Project Workbook, No , in meeting this requirement.
5Eagle Service Project Workbook A Note From Our Sponsor:No council, district, unit, or individual has the authority to produce or require additional forms, or to add or change requirements, or to make any additions, deletions, or changes in the text, outlines, links, graphics, or other layout or informational elements of the workbook.
6Eagle Service Project Workbook Download From:Format:PDF – Fill-able and save-able
7Eagle Service Project Workbook Starting the ProjectFinding a projectWhat interests you?Check around independentlyPhoneNews stories (print/TV)Ask your Troop/Crew leadershipLast resort – District Advancement Chair (after EVERYTHING else has been tried)
8Eagle Service Project Workbook Project GuidelinesThe project must demonstrate your ability to:LeadPlanDelegatePrepare for the ‘unexpected’No minimum timeNo maximum timeDOES NOT have to involve money or constructionIs unique to you (two Scouts cannot jointly do a Project)
9Eagle Service Project Workbook Project GuidelinesAlways reference Guide to Safe Scouting (BSA Supply #34416A)
10Eagle Service Project Workbook Completing the WorkbookUsing the Eagle Scout Service Project Workbook, the candidate must select his Eagle service project and have the project proposal approved by his unit leader, his unit committee, and the benefactor of the project, and reviewed and approved by the District Advancement Committee.
11Eagle Service Project Workbook While working toward completion of the Eagle Scoutservice project, especially during the proposal approvalprocess, a candidate has the right to expect the following:11
12Eagle Service Project Workbook Questioning and probing for his understanding of theproject, the proposal, and what must be done, shallbe conducted in a helpful, friendly, courteous, andkind-hearted manner. We will respect the Scout’sdignity. He will be allowed, if he chooses, to havea parent, unit leader, or other adult present as anobserver at any time he is discussing his proposalor project with someone who is reviewing it.12
13Eagle Service Project Workbook Project expectations will match Eagle Scoutrequirement 5, and we will not require proposalsto include more than described in the Eagle ScoutService Project Workbook.13
14Eagle Service Project Workbook If requested by the Scout or his parent or guardian,an explanation of a proposal rejection will beprovided in writing, with a copy sent to the counciladvancement chair and staff advisor. It will indicatereasons for rejection and suggestions concerningwhat can be done to achieve approval.14
15Eagle Service Project Workbook Guidance that maximizes the opportunity forcompletion of a worthwhile project will be readilyavailable and strongly recommended. Ultimately,however, the responsibility for success belongs tothe Scout, and final evaluation is left to the boardof review.15
16Eagle Service Project Workbook If the candidate believes he has been mistreatedor his proposal wrongfully rejected, he will beprovided a method of redress. This will includethe opportunity for a second opinion and approval,either through another volunteer or professionaladvancement administrator, or the Scout executive,as determined by the council advancementcommittee or executive board.16
17Eagle Service Project Workbook Page 6 – Contact Information
18Eagle Service Project Workbook Component PartsPreparing the Project Proposal (Pages 7–10)The Final Plan (Pages 11–16)The Fundraising Application (Pages 17–18)The Project Report (Pages 19–20)
19Eagle Service Project Workbook Preparing the Project ProposalAn overview of your ProjectShows your unit leader, unit committee, and council or district that the following tests can be met:It provides sufficient opportunityIt appears to be feasibleSafety issues will be addressedAction steps for further detailed planning are includedYou are on the right track with a reasonable chance for a positive experience
20Eagle Service Project Workbook Preparing the Project ProposalFor my project, I will supervise the collection and organization of school supplies for the 420 students at Ivey Lane Elementary. Based on the requests from the faculty and staff at Ivey Lane, I will provide single subject spiral notebooks, pencils, scissors, glue sticks, and crayons for the students…
21Eagle Service Project Workbook Preparing the Project Proposal…These students are in need of basic school supplies such as paper, pencils, crayons, scissors, and glue. Some reasons why the students need new supplies is they live in an extremely high poverty area with 85% of the students coming from single parent homes with most of those parents being unemployed….
22Eagle Service Project Workbook Preparing the Project Proposal… It is my intent to have my project completed by the last week of July, 20xx in order for the children to begin school on August 7, 20xx with their brand new school supplies…
23Eagle Service Project Workbook Preparing the Project ProposalHow many people? Pick a number, it is not etched in stone.Where will you get them? Your troop, your family, other scout units. Again, it is not etched in stone.What do you think will be most difficult?
24Eagle Service Project Workbook Preparing the Project ProposalSingle Subject Spiral NotebooksGlue SticksScissorsCrayonsPencilsJot down notes here, not a full list!If your project is to build benches for a state park, the materials would be more along the lines of boards, nails, posts, and wood screws.
25Eagle Service Project Workbook Preparing the Project ProposalSandwich BagsColored Dot Stickers
26Eagle Service Project Workbook Preparing the Project ProposalHand-SawBroomPosthole diggerShovelCrowbarLevelTape MeasureStringFirst Aid KitWork Gloves (BYO)Protective Eye-wear
27Eagle Service Project Workbook Preparing the Project ProposalThe idea here is to arrive at an ESTIMATED cost for materials, supplies, tools, other expenses and an ESTIMATED TOTAL of all costs. You may have to do something like what follows to arrive at the category and total totals but only the final costs need to be provided in the work-book.ItemAmount NeededEstimated Price Per ItemTotal PriceTotal Category CostTotal Project CostSingle Subject Spiral Notebooks820$0.50$410$1148 (materials)$1170Glue Sticks$0.25$205Scissors240$1$240Crayons170$170Pencils2460$0.05$123Sandwich Bags6 boxes$2$12 $22 (supplies)Colored Dot Stickers5 pks.$10Let’s assume for our project that we’ve got 85 kindergarteners and 85 first graders (170). Then we’ve got 60 each in grades two (2) through five (5) (240). That’s a total of 410 students. If we want all 410 students in K through 5th grade to have two (2) single subject spiral notebooks and two (2) glue sticks, that’s 820 of each of those materials needed. If we only want students in 2nd through 5th grade to have scissors, that’s 240 of that material needed. If we only want students in K through 1st grade to have crayons, that’s 170 of that material needed. And finally, if we want all 410 students in K through 5th grade to have six (6) pencils, that’s 2460 of that material needed. For supplies, we estimate that six (6) boxes of plastic sandwich baggies and five (5) packages of colored dot stickers will be sufficient.
28Eagle Service Project Workbook Preparing the Project ProposalI plan to raise money by holding a fundraising event at the Beef O’Brady’s in Waterford Lakes Mall. I selected Beef’s because they allow people to do fundraisers there, and will donate a portion of the money they make to the organization. I also plan to do a car wash at my Temple.For the Beef O’Brady’s fundraiser, I will put up posters in local stores and put an advertisement in my community newsletter. I will also send out an with the fundraiser information to all my friends and their parents who live in Orlando and ask that they send it to their friends as well.
29Eagle Service Project Workbook Preparing the Project ProposalPlan Schedule for Beef O’ Brady’s nightPlan Schedule for car washPlan Schedule for purchase and delivery of hats, booties, and blankets
30Eagle Service Project Workbook Preparing the Project ProposalClothing and blankets will be purchased with the money I raise. I will buy them from BabiesRUs, an online store (www.BabiesRUs.com). I have also contacted friends and relatives who were interested in helping but can’t participate in the fund-raising events. They will be knitting hats and booties for me. The yarn they will use to knit the hats and booties is being donated. I will count the hours spent knitting in my project total.Once the clothing has been purchased and donated hats and booties received, I will fly to Tacoma, Washington to visit MAMC (accompanied by my dad), to deliver the materials I have collected for the premature babies. Prior to my trip, I will be coordinating with the MAMC NICU and Commanding Officer. The delivery of these items will signal the successful completion of this project. The trip to MAMC will be done as part of my family’s summer vacation.
31Eagle Service Project Workbook Preparing the Project ProposalSAFETY HAZARDSSlippery pavementSoap in someone’s eyeTripping over hoseGetting hit by a car
32Eagle Service Project Workbook Preparing the Project ProposalSet of plansBill of MaterialsList of toolsSources of food for workersFund raising steps
33Eagle Service Project Workbook Preparing the Project Proposal
34Eagle Service Project Workbook When obtaining District approval submit pages 1-10 of the Project Workbook
35Eagle Service Project Workbook Preparing the Project ProposalNO WORK MAY COMMENCE UNTIL ALL REQUIRED SIGNATURES ARE OBTAINED!!!
36Eagle Service Project Workbook The Final PlanA tool for your useNo approval neededCan be important in showing your Board of Review that you have planned and developed your project as requiredYou are strongly encouraged to share the final plan with a project coach
38Eagle Service Project Workbook The Final PlanUTILIZE YOUR RESOURCES!!!
39Eagle Service Project Workbook The Final PlanRained out daysMaterial shortages and overagesMissing/lost/broken toolsInjuries!
40Eagle Service Project Workbook The Final PlanThe current condition of the boardwalk is unsafe for any sort of consistent use. The section in question has been rotted and can scarcely stand the stress of someone walking upon it. The plant life around the boardwalk has also overgrown onto it and will need to be trimmed away to look presentable, and to prevent any snagging from thorns or briers…
41Eagle Service Project Workbook The Final Plan‘FINE TUNING’ OF YOUR ORIGINAL PROJECT PHASES SECTION
42Eagle Service Project Workbook The Final PlanCONTINUED NEXT SLIDE
43Eagle Service Project Workbook The Final Plan – Work ProcessesWork Processes:First, we will pressure wash the courtWe will pressure wash the bleachers as wellAny rust left over on the bleachers will be taken care of by rust neutralizerA few days after this, we will paint the basketball courtThe same day, we will also use primer to paint the first coat on the bleachers, and finish it off with Rustoleum paint.Day one - We will pressure wash the basketball court and the bleachersDay two - We will apply rust neutralizer to the bleachers, along with painting the first coat of paint on the basketball court, using the stencils.Day three - Primer will be used as the first coat on the bleachers, and a second coat of paint will go on the court. After allowing the primer to dry, a final coat of Rustoleum will be applied.CONTINUED NEXT SLIDE
44Eagle Service Project Workbook The Final Plan – Work Processes
45Eagle Service Project Workbook The Final PlanCheck Council guidelines for tour permit requirementsCity/County building permits?Insurance!!!
46Eagle Service Project Workbook The Final PlanCONTINUED NEXT SLIDE
47Eagle Service Project Workbook The Final Plan - MaterialsItemQuantityUnit CostTotal CostSourceNotebook Papersheet packs$1$68Sunrise ElementaryGlue40 4 oz. bottles$40Pencils864$0.04$34.56Avalon PublixPaper Bags500$0.01$5Pens300$0.25$75Orlando Magic Backpack1$20Orlando MagicOrlando Magic Folder20$0.50$10Orlando Magic Pen25$6.25Single Subject Spiral Notebook752$376PurchasedGlue Sticks780$0.27$210.76Scissors240$0.49$117.60Crayons170$0.92$156.401596$63.84For our project, the elementary school actually had some materials that we could use. Additionally, the Orlando Magic and Avalon Publix donated some materials. So, instead of 820 single subject spiral notebooks, we only need 752 since sheet packets of notebook paper were provided, instead of 820 glue sticks, we only need 780 since 40 4 oz bottles of glue were provided, and instead of 2460 pencils, we only need 1596 since 864 were provided. Furthermore, we were able to find scissors at a great discount ($0.49 instead of $1 estimated), crayons at a small reduction in price ($0.92 instead of $1 estimated), and pencils too at a small reduction in price ($0.04 instead of $0.05 estimated). So, our total materials cost is $ versus the $1148 estimated total materials cost.
48Eagle Service Project Workbook The Final PlanCONTINUED NEXT SLIDE
49Eagle Service Project Workbook The Final Plan - SuppliesItemQuantityUnit CostTotal CostSourceSandwich Bags6 boxes$1.99$11.94 PurchasedColored Dot Stickers5 pks.$2.00$10.00Our total supplies cost is $11.94 versus the $12 estimated total supplies cost.
50Eagle Service Project Workbook The Final PlanFollow exampleMake sure you consult Guide to Safe Scouting!!!
54Eagle Service Project Workbook The Final PlanMake sure you consult Guide to Safe Scouting!!!
55Eagle Service Project Workbook The Final PlanALWAYS HAVE A PLAN “B”!!!
56Eagle Service Project Workbook The Final PlanUTILIZE YOUR RESOURCES!!!
57Eagle Service Project Workbook Fundraising Guidelines
58Eagle Service Project Workbook Fundraising Application
59Eagle Service Project Workbook Fundraising Application SignaturesUnit Leader (or designate – such as Eagle Mentor/Coach and Beneficiary must sign)Check with your local Council as to process flow for fundraising application approval
60Eagle Service Project Workbook The Project ReportNote the space for you to sign confirming that you:Led and completed the projectNote the signature lines for:the beneficiary andyour unit leader’s approval
61Eagle Service Project Workbook The Project Report
62Eagle Service Project Workbook The Project ReportLESSONS LEARNED
63Eagle Service Project Workbook The Project ReportInstead of using the to contact people I used the phone because I didn’t get the response I was hoping for by . Not enough people would see that they had an from me so there wasn’t a lot of help until I saw this problem.At first I wanted to do a patrol competition for food collection, but because of lack of participation instead of doing a patrol competition, I asked every scout to please bring at least five cans of food if they could…
64Eagle Service Project Workbook ChangesAnything you feel altered your original designNeeded extra materialDelay in startingDelay in securing materials or moniesExtra costsMajor changes may require a project rewriteDon’t let ‘scope creep’ get in the wayConsult your Scoutmaster or adult with you on the project if you start to feel uncomfortableStick to your gunsChanges
65Eagle Service Project Workbook The Project Report
66Eagle Service Project Workbook The Project Report
67Eagle Service Project Workbook The Project Report – Entering Time SpentCONTINUED NEXT SLIDE
68Eagle Service Project Workbook Hours I spent:11.5 hoursPlanning the projectCarrying out the project 7.0 hoursTotal hours I spent working on the project18.5 hoursTotal number of hours others worked on the projecthourshoursGrand Total
69Eagle Service Project Workbook The Project Report - FundraisingUnused funds are to be returned to the benefitting organization
70Eagle Service Project Workbook The Project Report - Completion
71Eagle Service Project Presentation For more information or copies of this presentation contact either:James Eager – District Advancement Chair – Thunderbird District – Gulf Ridge CouncilJoe Larkin – District Advancement Chair – Little Econ District – Central Florida CouncilHeather Whitney – District Advancement Committee – Thunderbird District – Gulf Ridge Council71