1. © 2008 Waterford Technologies, Inc. All Rights Reserved Email & File Archiver Benefits Understand Primary Storage Usage Optimise Primary Storage Control Content Server Consolidation Reduced Backup Times Reduced Restore Times Lower Power Consumption Sweat Existing Assets Utilise Cost Effective Storage for Archived Data Reuse existing hardware NAS/Low Cost Storage

2. MailMeter Over 2,000 installations worldwide Meet FRCP requirements SOX, GLBA, HIPAA, SEC, FINRA, BASEL II, FOI, etc. Avoid fines for failure to produce emails timely Meet FRCP requirements SOX, GLBA, HIPAA, SEC, FINRA, BASEL II, FOI, etc. Avoid fines for failure to produce emails timely Governance, Risk, Compliance Retention Management Control message retention – ensure legal records Retention Management Control message retention – ensure legal records Archive Reduce Storage Usage Faster backups, better email server reliability, mailbox quota extension Reduce Storage Usage Faster backups, better email server reliability, mailbox quota extension Storage Manager Policy Management Confidential data, inappropriate content - jokes, pictures, music, videos, activities, etc. Policy Management Confidential data, inappropriate content - jokes, pictures, music, videos, activities, etc. Reporting, Monitoring Business Intelligence Searching - “90+% of knowledge is in email” Business Intelligence Searching - “90+% of knowledge is in email” Productivity No downtime Archive is separate from your email server No downtime Archive is separate from your email server Disaster Recovery Reduce Storage Usage Faster backups, better reliability – migrate, archive, delete files Reduce Storage Usage Faster backups, better reliability – migrate, archive, delete files File Archiving Reduce Legal Costs Powerful searching for fast response to internal legal and HR requests Reduce Legal Costs Powerful searching for fast response to internal legal and HR requests Investigations

3. © 2008 Waterford Technologies, Inc. All Rights Reserved Introduction to MailMeter File Archiver Capacity Optimization on your File Servers Understand Usage Control Content Storage Optimization

4. © 2008 Waterford Technologies, Inc. All Rights Reserved The Issues - Understanding Usage So much data is being stored it has become unmanagable Unstructured Data – Active / Static / Junk / Temp Cost of Storage Hardware Cost of backups/time to backup Admins given up File Servers – filled with user files Old files – too busy to clean up Unused files – who really needs them anyway? Unneeded files – ex-employees, old projects, old software Duplicate files – how many copies waste space? Generations of files – how many are online? Files accessed but not modified – PDF’s,PO’s,Install Sources etc

5. © 2008 Waterford Technologies, Inc. All Rights Reserved What is File Archiver An Automated Policy Based File Archiving Solution File Reporter Understand the data, Classify the data Active, Static, junk, temporary Policy Based Archiving Engine – Librarian Utilising Smart Stubs De-Duplication for Primary Storage Data Management Component

6. © 2008 Waterford Technologies, Inc. All Rights Reserved MailMeter File Archiver Server/Agent based process

7. © 2008 Waterford Technologies, Inc. All Rights Reserved The Issues - Understanding Usage Review data on individual servers Review data on all servers Understand Usage Full Visibility

8. © 2008 Waterford Technologies, Inc. All Rights Reserved Insight and Analysis Drill in to see next level

9. © 2008 Waterford Technologies, Inc. All Rights Reserved Housekeeping Checkboxes - Delete - Restore Actions - Restore - Delete - Export to Excel Report Choices

10. © 2008 Waterford Technologies, Inc. All Rights Reserved The Issues - Understanding Usage Age Reports – Identify age of data

11. © 2008 Waterford Technologies, Inc. All Rights Reserved The Issues - Understanding Usage File Extension Reports – How many xls, doc, pdf, wmv, avi etc…

12. © 2008 Waterford Technologies, Inc. All Rights Reserved The Issues - Understanding Usage Duplicate Report – How much space wasted through duplication

13. © 2008 Waterford Technologies, Inc. All Rights Reserved The Issues - Understanding Usage Report Centre Centralised View – Report by location or global view Classify Data Accurately – Active Static junk Temp Control Content – Automatically delete unwanted data

14. © 2008 Waterford Technologies, Inc. All Rights Reserved Active Archiving Key Concepts Automated policy based archiving Smart stubbing Data Chunking

15. © 2008 Waterford Technologies, Inc. All Rights Reserved Policies Type Archive, Delete, Stub Criteria Age, Location, Size, Type Schedule One time, recurring

16. © 2008 Waterford Technologies, Inc. All Rights Reserved Smart Stubs A Smart Stub is a Stub Link that can have multiple properties when accessed Traditional File Archiving systems have dumb stubs Can only archive static data File Archiver has Smart Stubs Can archive any data without fear

17. © 2008 Waterford Technologies, Inc. All Rights Reserved Stub Types Traditional Stub Options On-Demand Stubs – Internet Shortcuts On Demand Stub Access Revision Stub Access Smart Stub Revision Stubs – Opens Webpage allowing users to restore previous version

18. © 2008 Waterford Technologies, Inc. All Rights Reserved Stub Types Smart Stub – Dynamic Stubs Transparent Access File restored to original location File will restore on user action, or application request Requires data to be held on DAS and local agent Transparent Access to file Relevant Application opens automatically No additional user interaction required

19. © 2008 Waterford Technologies, Inc. All Rights Reserved Intelligent One Click Restore Restore individual file Find file with search function Restore Directory on server Restore whole SAN or File Server From 48 hours to 4 hours No need for backup tapes Also if server dies connected to SAN put new server in if it has a File Archiver Agent on it will access the Archive with no more change

20. © 2008 Waterford Technologies, Inc. All Rights Reserved Data Chunking The Archive Files are Data Chunked Automatically Data Chunked by Size or Age Once Full never changed again Means user only backs up last live data chunk Traditional File Archiving uses one large single archive file Needs to be backup every night and they are large

21. © 2008 Waterford Technologies, Inc. All Rights Reserved Data Chunking Specified as UNC Path Clustered Drive Resource Supported Master Directory Location Volume locations Volume 1 Closed, Static 4GB Optical Storage Volume 2 Closed, Static 4GB NAS Storage Volume 3 Closed, Static 4GB NAS Storage Volume 4 Open, Active 4GB SAN/Local Storage Encrypted Single Instance Tamper Guard Certificate

22. © 2008 Waterford Technologies, Inc. All Rights Reserved Archived File Server Example 4Gb data archive chunks (300Gb = 75 chunks) Closed, Encrypted, Static 1Tb of storage File Server Data Cleansing and de- duplication 900Gb of storage 100Gb of storage 800Gb Reclaimed storage Archive and File Virtualisation (stubbing) Archive Location Archive and File Virtualisation (stubbing) SQL Database (3GB) File Information Stored in SQL Database 800Gb of Storage 300Gb of storage Data Compression Active Archive Data Chunk < 4Gb Report data generated

23. © 2008 Waterford Technologies, Inc. All Rights Reserved Backup Comparison 1Tb of storage Full Backup 1TB Data Backup Time to Backup 10 Hours File Server 100Gb of storage 800Gb Virtualised Data 4Gb data archive chunks (300Gb = 75 chunks) Closed, Encrypted, Static SQL Database (3GB) Full Backup 403 GB Data Backup Time to Backup 4 Hours Current Full Backup Process Full Backup Process After Archiving

24. © 2008 Waterford Technologies, Inc. All Rights Reserved Daily Data Backup After File Archiver 100Gb of storage 800Gb Virtualise d Data SQL Database (3GB) Daily Backup 107 GB Data Backup Time to Backup 1 Hour Active Archive Data Chunk < 4Gb

25. © 2008 Waterford Technologies, Inc. All Rights Reserved Customer Experiences 60% reduction in live data 800,000+ files archived >1000 smart stubs accessed per day Rolling policy, no administration required, maintained storage growth at manageable level Less than 5% growth of live data Increased lifetime of existing SAN by 3 years Primary storage de-duplication Cost of NAS a third of the cost of upgrading SAN SAN before 90% used, after 40% used

26. © 2008 Waterford Technologies, Inc. All Rights Reserved Customer Experiences Instant Return on Investment Budget for new backup solution and additional storage No longer a requirement Purchased Archiving solution and had money left over! Size of Virtual Server image halved Time to image reduced by 50% Cost avoidance No need to increase size of SAN No need to purchase new backup solution

27. © 2008 Waterford Technologies, Inc. All Rights Reserved Customer Experiences Cleaned up file server Removed old backup to disk set Removed ITunes libraries Removed duplicated user PST files Reclaimed 37% of primary storage through de duplication alone! Consolidated File Servers 5 Servers before, 3 after Reduced management costs Reduced Maintenance costs Reused servers