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11© 2011 Hitachi Data Systems. All rights reserved. HITACHI DATA DISCOVERY FOR MICROSOFT® SHAREPOINT ® SOLUTION SCALING YOUR SHAREPOINT ENVIRONMENT PRESENTER NAME DATE HITACHI DATA DISCOVERY FOR MICROSOFT® SHAREPOINT ® SOLUTION SCALING YOUR SHAREPOINT ENVIRONMENT PRESENTER NAME DATE FILE AND CONTENT SERVICES SOLUTIONS
2 AGENDA Business Description Problem Business Impact Solution Description ‒ Reference Architecture ‒ Features and Benefits Summary Next Steps
3 BUSINESS DESCRIPTION High adoption rate, growing like weeds Difficult to plan for the amount of content and size of SQL server Policies and governance often not set for content
4 Copyright © 2011 Hitachi Data Systems. All rights reserved. THE PROBLEM Microsoft SharePoint Environment NOT SCALABLE SharePoint allows for the quick and easy creation of central document repositories accessible from anywhere. However, customers face several challenges: SharePoint proliferation Data growth and redundancy (another silo) Difficulty searching across SharePoint sites Increasing management costs and complexity Infrastructure costs (servers, licenses, backup hardware and software) Lengthy backup and restore processes Scarcity of SharePoint expertise Lack of compliance, governance and security practice
5 Copyright © 2011 Hitachi Data Systems. All rights reserved. IMPACT TO BUSINESS Financial impact Expensive storage for SQL server High management cost due to long backup cycles of database Increased license and hardware costs Operational impact Large SQL server database can impact SharePoint performance As data increases, multiple SQL servers are required
6 Copyright © 2011 Hitachi Data Systems. All rights reserved. SOLUTION DESCRIPTION Hitachi Data Discovery for Microsoft SharePoint provides SharePoint users with a secure, Microsoft-oriented interface to essential productivity and business improvement features: Reduce SharePoint SQL storage footprint Current and required SQL storage Reduce SharePoint SQL backup requirements Move SQL data to an archive platform Reclaim expensive SAN or Tier 1 capacity Tier data to less expensive storage media Improve SharePoint SQL performance Query and retrieval time Data movement transparent to user Dramatically improve SharePoint scalability Grow and consolidate Cloud enabled
7 Copyright © 2011 Hitachi Data Systems. All rights reserved. REFERENCE ARCHITECTURE SharePoint Ingestion Encoded workflow HCP or HNAS Office 2007 Retrieval Basic or Farm Model Simplify integration for either single server (basic) or multiserver SharePoint farm Free up resources by relocating SharePoint content to Hitachi Content Platform or Hitachi NAS Platform Use cost-effective, scalable, searchable and tamperproof archive and restore for multiple data types Search Option (For Hitachi Content Platform Only) Advanced searches that include data that is not in SharePoint and is stored in Hitachi Content Platform Restoration of single files to SharePoint Setting retention, shredding and litigation holds to search results HNAS = Hitachi NAS Platform, powered by BlueArc® HCP = Hitachi Content Platform (Default Namespace Only) Decreases total cost of ownership of SharePoint, because less hardware and fewer SQL servers, licenses and Windows operating systems are required Improves efficiency by automating data archiving and management processes Mitigates compliance and litigation risks by taking action on data based on policies
8 Copyright © 2011 Hitachi Data Systems. All rights reserved. HERE’S HOW WE ADDRESS THE PROBLEM OF SHAREPOINT PROLIFERATION Solution FeatureCapabilityBusiness Benefit Single File Recovery Retrieves ingested files from Hitachi Content Platform back into SharePoint Versions and ingests retrieved files back into Hitachi Content Platform Offload backup recovery from IT by empowering users to recover files themselves User Roles Offers three predefined user roles: SharePoint administrator; site administrator, end user Restrict user management based on roles Litigation Hold or Release Manages retention, litigation hold or release, shredding per library Set s through SharePoint interface for files on Hitachi Content Platform Put documents within Hitachi Content Platform on litigation hold based on search results “Stub” Files in SharePoint Database Preserve access to archived data Are a fraction of the size of the original file Give SharePoint end users seamless and transparent access to offloaded content Reduce SharePoint backups significantly Ingestion Ingests individual file or bulk data Is policy-based with versioning (retention and shredding*) Offers full audit logging for object ingestion Simplify archiving of large data volumes Retain versioning within archive Improve object monitoring, security and provenance Custom Metadata Ingest s SharePoint metadata into Hitachi Content Platform metadata Syncs future changes Retain original SharePoint metadata Cloud Support Support s Hitachi Content Platform multitenancy and namespaces Allow administrators to specify namespaces as targeted storage for archiving *Shredding is only for Hitachi Content Platform
9 Copyright © 2011 Hitachi Data Systems. All rights reserved. Cost Savings Reduce the impact of SharePoint proliferation Improve storage and IT efficiency Operational Impact Improve SharePoint scalability Reduce required SharePoint backups Best-in-class Solution Provide access to as much as 40PB of capacity Access information without any change SUMMARY
10 NEXT STEPS 10
11 ACTION PLAN AND KEY DATES
12 QUESTIONS AND DISCUSSION
13 THANK YOU
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