1. Stock Holding Corporation of India Limited (SHCIL)
E-Stamping, Registration,
Document Management System
A Complete solution from SHCIL
Stock Holding Corporation of India Limited (SHCIL)
SHCIL – September 2007

2. Overview Organization e-Stamping Registration
Document Management System

3. Mission Statement
“To be a world class technology driven and client focused market leader in financial and technical services”

4. EXCELLENT TRACK RECORD WITH REACH ACROSS COUNTRY
About SHCIL
Set up at the initiative of Govt. of India
Major Shareholders are IDBI Bank Ltd, ICICI Bank Ltd, IFCI Ltd, SUUTI, LIC, GIC and Others
192 Offices across the Country
Appointed by RBI as receiving office for GOI Bonds
Only non-banking entity permitted by RBI to offer SGL services
DP to GOI for various ministries, a/c in the name of 'President of India”
EXCELLENT TRACK RECORD WITH REACH ACROSS COUNTRY

5. MOST DEPENDABLE CUSTODIAN AND DEPOSITORY PARTICIPANT
Business
Premier Custodian
Market share of 30% of the value of assets under custody
Assets in Custody (31/3/09) – Rs.4,22,209 Crores
About 21% of Market Capitalization of BSE
Largest DP
More than 6,00,000 Clients
Compliance with Regulatory norms
MOST DEPENDABLE CUSTODIAN AND DEPOSITORY PARTICIPANT

6. COMMITTED TO EXCELLENCE
Operational Capabilities
Transaction Processing
More than 1.4 Crore transactions last year
Processes Approximately 50,000 transactions everyday
SHCIL handles 40% of the value of transactions settled by NSDL in Stock Exchanges
1/3rd of the delivery based transactions of BSE and NSE
Futures & Options Segment
One of the largest Professional Clearing Members at NSE
COMMITTED TO EXCELLENCE

7. Information Technology
IT driven since inception
Smithsonian Award for ”Visionary use of IT”
Computer Society of India Award for “Best IT Usage”
State-of-the-art Physical and IT infrastructure
CMM Level III Certification
SHCIL Net - Countrywide VOIP network
BUILDING STRENGTHS THROUGH IT NETWORK

8. A WEB-BASED APPLICATION TO PAY NON-JUDICIAL STAMP DUTY
e-Stamping
A WEB-BASED APPLICATION TO PAY NON-JUDICIAL STAMP DUTY

9. SECURE AND RELIABLE ELECTRONIC SYSTEM
What is e-Stamping
e-Stamping is a
Secured way of paying non judicial stamp duty to the State Government
e-Stamp which replaces the stamp paper is highly secure and tamper proof
The Government of India appointed SHCIL as the sole Central Record keeping Agency for e-Stamping. 9
SECURE AND RELIABLE ELECTRONIC SYSTEM

10. REMOVES SHORTCOMINGS OF STAMPING SYSTEMS
Why e-Stamping
To prevent paper and process related fraudulent practices
To provide secure and reliable collection mechanism
To stop the leakage of government revenues
To store information in electronic form
To build a central data repository to facilitate easy verification
and generation of MIS reports 10
REMOVES SHORTCOMINGS OF STAMPING SYSTEMS

11. Features of e-Stamping
Security features on e-Stamp
Checks and balances
Redundancy, firewall protection, Intrusion prevention
Audit trail, MIS reports and online Verification of e-Stamp
Locking of registrable e-Stamp by Sub-Registrar
Minimum hardware 11

12. Constituents Central Record-keeping Agency (CRA)
Authorized Collection Centers (ACC)
Sub-Registrar
Revenue Department 12

13. Role of CRA Appointment of ACCs in consultation with State Governments
Imprest balance Management
Training of Users
Issuance of User ids and passwords
Technical support & troubleshooting
MIS reports to the State Government
Remittance of stamp duty payment to the State Government 13

14. Role of an ACC Pay Imprest to the CRA
Collection of money and generation of e-stamps
Verification of e-stamp (if required by client)
Additional stamp duty generation (if required by client) 14

15. Role of a Sub-registrar
Verification of e-stamp for registrable articles
Locking of e-stamp for registrable articles 15

16. Role of Revenue Department
MIS reports download
Reconciliation of stamp duty collection
Cancellation and refund of e-stamps 16

17. System Work Flow SIMPLE & USER FRIENDLY SYSTEM e-Stamping System 17
Counter Party
Verification
Client fills application form and pays stamp duty to ACC
Client receives e-Stamp
E-stamp can be verified on
Sub-Registrar
Officer
Verification & Locking of the e-stamp by Sub-registrar
e-Stamping System
Data processed
Banks/ Financial Institutions
Cancellation of e-Stamp
Data entered
Postal Dept.
Imprest Balance debited
Revenue Department
MIS Reports
SHCIL
Branches
SHCIL / CRA
Remit Stamp duty to Government
Bank
ACC 17
SIMPLE & USER FRIENDLY SYSTEM

18. e-Stamp Microprint Unique Identification Number Transaction Details
Optical Watermark
2D Bar-Code
Stamp Duty Amount
Blank space to start typing the document

19. Work Flow – ACC USER SUPERVISOR
Client fills-up requisition form
Data verification with client
USER
Collection of Payment
Preview of e-Stamp
shown to client
Data-entry in the ESI system
Verification of Data and Funds by Supervisor
Preview of e- Stamp shown to client
SUPERVISOR
Generate e-Stamp
e-Stamp print 19
E-STAMP GENERATED AFTER RECEIPT OF MONEY

20. Fund Flow to Government
ACC Remits Imprest to SHCIL’s (CRA) designated account
Generation and Issuance of e-Stamp by ACC Branches
Consolidation/Reconciliation of receipts from ACCs by SHCIL (CRA)
Remittance to Government’s designated account by SHCIL (CRA) 20
SINGLE POINT REMITTANCE OF COLLECTIONS

21. Locking Procedure Client visits Sub-Registrar office for Registration
Submits Document and e-Stamp
User(clerk level) Verifies the e-Stamp
The e-Stamp is Locked
and
the Unique Identification Number
is entered in the Registration system
which completes the Registration process
Sub-registrar enters the Registration Number in the e-Stamping system

22. Cancellation of e-Stamp
Client requests for cancellation by submitting Application and
e-Stamp to the Competent Authority
Authorized Official logs in to the e-Stamping system and
verifies the e-Stamp
Reason for Cancellation is entered into the system
e-Stamp is cancelled
Refund of Stamp Duty amount to client is not captured
in the e-Stamping system

23. Current Process/System Proposed System Benefits
Comparative advantages
Characteristics
Current Process/System
Proposed System Benefits
1. Security
Security thread, multi color
printing, serial number control
and security paper but
verification almost impossible-
Tampering risk with franking
machine
2D Bar coded, Micro printed,
digitally optical water marked,
system generated e-Stamp with
unique identification number,
locking facility
2. Revenue
Leakage possible
Fool proof and direct to
account payment
3. Certificate
Preprinted Paper or franking
based
System generated with
submission and issue details
4. Document Verification
Almost Impossible
Online and instant through
internet
5. Processing time
Time consuming
Immediate
6. Availability
Limited-Based on stock and
machine- loading
Unlimited- No hassle of machine
loading
7. Denomination
Excess Stamp duty payment
due to denomination
constraint
Accurate stamp duty payment

24. Current Process/System Proposed System Benefits
Comparative advantages
Characteristics
Current Process/System
Proposed System Benefits
8. Database Creation
Limited or non-existent
e-Stamp generation only upon
capturing of submission, property
and issue details in the centralised
database
– Customized MIS Reports
9. Cost aspect
4 to 5 % under physical system-
Franking – Minimum one percent
0.65 %
10.Admn. cost for Govt.
Printing, Stocking, Security,
Safekeeping, Distributing,
Accounting & Reconciliation –
Issuance of licenses and loading
of franking machines
Hassle free- System administration
and operations management by
CRA- No Locking of resources of
the Government

25. Status Operational in the states of Agreements signed with Gujarat
Karnataka
NCT of Delhi
Maharashtra
Assam
Agreements signed with
Bihar
Tamil Nadu

26. Registration Interface System

27. Registration Interface System
Data Interface
No data Duplication
Faster processing

28. End to End Document Management Solution

29. SHCIL – vendor of choice for end to end Document Management Solution
Well organized product series for document management
Microsoft gold certified partner for all products and services.
ISO certified company for end to end document management
State of art technology data center at Mhape, Navi Mumbai

30. Overview
State of art Robotic based document handing and Management at Mhape, Navi Mumbai
Only vendor in Secured Bin Storage
Physical storage at 8 location across India.

31. Our clients Banking & Finance Power Shipping Central Government
Some of our prestigious Customers include
Deutsche Bank in retail banking processes automation
HSBC for Check Truncation Solution
GE Countrywide for Loan processing
Max New York Life where we have provided solution for Policy Servicing, New Business Acquisition and Claims processing
All your Airtel bills are generated by our Omni Reports Solution
OmniFlow is the core platform for automation of AP process for Phillips, as well as Unilever in India & Egypt
Kenyan airways is one of our most acclaimed implementation, in which we have automated more than 15 processes and integrated our systems across 7+ legacy applications
Central Government
Educational
PUNJAB SCHOOL EDUCATION BOARD
Other : Bharat Diamond Bourse, Mumbai.
Café Coffee Day Shop, Bangalore 31

32. Products & Solutions Electronic Document Management
Enterprise & Management System
Active Contents
Rich Media Contents
Legacy Data
Workflow Management
Management
Record Management
Physical Document Management
Galvanized Iron box and Humility & Temperature controlled storage using robotics handling (Mumbai Only)
Carton based (Computer Box) storage
Sealed Envelop Storage

33. Support and services with 200+ SHCIL branch
Only institution in end to end document management services
Seamless integration between e-stamping and DMS Solutions

34. Products & Solutions(continue)
Digitalization Service
Scanning
Tagging
Data Conversion
Micro Filming
Secure Document Destruction
Shredding
Pulping
Burning 34

35. SHCIL-Electronic Document Management System
Enterprise Server
Active documents, Rich Media, Images Handling
Web Based User Interface
Workflow Management
Extended Audit Trails
OCR Engine
Import Engine – other business system
Integrate Interface with other business system
User comments
Area Blocking
Zonal OCRing

36. SHCIL-Electronic Document Management System
Desktop Based Scan Engine
Web based Interface
Web Service Based
Server Layer
Database Layer
OCR Engine
Work Flow
Audit Trails
Import Engine
Integrator interface
MSDE/ MS-SQL
ORACLE
MY SQL
7 Levels of user restrictions
Data Backend - user’s choice
Integration with Active Directory

37. Digitalization services
Comprehensive system for high speed scanning, document separation, and indexing.
Image assisted data entry
Various Image cleaning and enhancement techniques supported including de-skewing, removal of speckles, removal of unwanted borders and removal of horizontal and vertical lines
Automatic file and document separation using standard form separator, blank page separator, barcode separator, fix page and manual separation

38. Micro Filming
Direct Filming
Convert from Pre-scanned Images

39. Secure Document Destruction
Shredding
Pulping
Burning

41. SHCIL-Physical Record Management
Locations
Mumbai
Kolkatta
Chennai
Delhi
Jaipur
Lucknow
Kochi
Proposed
Hyderabad
Bangalore
Storage
Galvanized Iron Box Storage with humidity and temperature control – automated robot handling (at Mumbai)
Carton (corrugated box ) storage
Sealed Envelope storage
Activities
Pick and delivery at door step
Fumigating documents
Bar-coding/tagging files/carton
Online Status and logs
Web based User Request/Retrieval Management

42. Records Management 42 42

43. Infrastructure A2 Size Color Book Scanner Led lights
A2 Size B/W Book Scanner
42” Wide Drawing Scanner

44. 44

45. Recpt
Registration Office
Reg.docs
Internet
Registration
Meta Data
Entry
e-Stamp

46. THANK YOU!