Presentation is loading. Please wait.

Presentation is loading. Please wait.

Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: 2623-1112, 2623-1113,

Similar presentations


Presentation on theme: "Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: 2623-1112, 2623-1113,"— Presentation transcript:

1 Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: , , Last Update: August 2012

2 Pre- enrollment Before Enrollment ValidationEnrollment Add/Drop Period Press “Esc” to exit slide show By 30 August 2012: ARRO pre-enrolls students to the required courses or the courses designated by the Program Office  FAQ   FAQ  Before Enrollment: Students are advised to look up useful information for their course planning and seek academic adviceuseful information 31 August 2012 onwards: Students should perform class validation, and (if necessary) request for approval  Validation: FAQ & Demo   Request Approval: FAQ & Demo   Validation: FAQ & Demo   Request Approval: FAQ & Demo  3-9 September 2012: Students will be assigned an appointment start time to submit class enrollment requests (add/drop/swap) to confirm enrollment  FAQ & Demo   Sample Scenarios   FAQ & Demo   Sample Scenarios  September 2012: Students may change their class choices; or request for auditing a class during this period. The period ends at 11:59:59pm, 22 Sep September – 9 October 2012: Extended drop period for PG courses  Add/Drop Period: FAQ   Course Auditing: FAQ   Add/Drop Period: FAQ   Course Auditing: FAQ 

3 How to check my pre-enrolled classes?  Through myPortal (http://my.ust.hk), access “Student Center”.http://my.ust.hk Will I be pre-enrolled into all my required courses?  Yes, but with the following exceptions: Students have failed / not taken the pre-requisite of the required course(s) ‚Students have already taken the course in previous terms ƒThere is an option for the required courses (e.g. Required Course for BICH Year 2 Spring: LIFS 3040 or LIFS 3060)  Research PG students will be pre-enrolled into the thesis course if they have obtained a “PP” grade in the previous regular term What if I need to repeat a required courses, or have not taken some required courses in previous term(s)?  Students need to enroll the courses by themselves during the enrollment period. Can I change the class sections of the pre-enrolled courses?  For most courses, students can swap sections during the enrollment period but please observe the class matching rule. The “SWAP” function should be used for a secured enrollment, use “drop and add” at your own risk. class matching rule HOME

4  Academic Regulations  UG / PG UGPG  Curriculum (Graduation Requirement)  For UG students in the 3-Year Curriculum (admitted in ) For UG students in the 3-Year Curriculum (admitted in )  For UG students in the 4-Year Curriculum (admitted in ) For UG students in the 4-Year Curriculum (admitted in )  For UG students (admitted in 2011 and before) For UG students (admitted in 2011 and before)  For PG students For PG students  Recommended Pattern of Study (for UG students in the 3-Year Curriculum) Recommended Pattern of Study  Course Catalog Course Catalog  Common Core Courses / General Education Elective Common Core Courses / General Education Elective  Class Schedule & Quota Class Schedule & Quota  Time Table Assistant (ITSC Login Required) Time Table Assistant HOME

5  A user-friendly view to show all class schedules, quotas, and useful remarks  Click HERE to access Class Schedule & Quota Click HERE to access Class Schedule & Quota Go to Useful Information HOME

6 Do I need to put the pre-enrolled classes into the shopping cart for validation?  No, the pre-enrolled classes are confirmed enrollments. How to select classes and put them into the shopping cart?  Please see the demo here. Please see the demo here How to perform validation and what should I do after that?  Please see the demo here. Please see the demo here How to check the assigned credit load of my current term?  Please see the demo here. Please see the demo here Go to Request for Approval FAQ HOME

7 Approvals should be sought when:  Students do not meet the course pre-/co-requisites (“requisite waiver” approval).  Students wish to enroll in courses which require “instructor consent” approval.  UG students wish to enroll in PG courses (or vice versa) (“cross career” approval).  UG students wish to seek for credit overload. Approvals should NOT be sought if:  Students are already on waitlist of the course.  Students have taken, or are concurrently taking a course listed under “Course Exclusion”. When / How to request for approval?  Approval requests can be submitted from the start of the validation period until the add/drop deadline.  Please see the demo here. After getting the approval, students are advised to perform validation again to ensure the status shows “OK to Add”. Please see the demo here  During the class enrollment period, students should go to the SIS to confirm their enrollment. Approval does not guarantee available seats. Go to Validation FAQ HOME

8 In Academics : Plan – Shopping Cart ‚Select Term (if applicable) ƒClick “Search” „Enter basic or additional search criteria and then click “Search” Next

9 Back to Validation FAQ …Click on the section to see the class details, or click “View All Sections” to see other sections †Finally, click “Select Class” to put the class into the shopping cart ‡Go to Plan – Shopping Cart to see if the class has been added to the shopping cart successfully. Previous

10 In Plan – Shopping Cart ‚Select (tick) the courses you wish to validate ƒClick “Validate” Next

11 Back to Validation FAQ Previous “Cross career” approval required for UG students to take PG courses, vice versa. Student would have exceeded the credit load if this course is enrolled. Credit overload approval is required. Student can add this course during the class enrollment period. “Instructor consent” approval is required. What should I do after validation?  If necessary, students should seek the appropriate type of approval. Go to Request for Approval FAQ and Demo  After getting the approval, students should perform the validation again until the “OK to Add” message is shown. There is a time conflict with another course enrolled or in the shopping cart. Students should select another class. Student does not meet the enrollment requisite, which may include pre-/co- requisites or other conditions (e.g. only for a particular Major). “Requisite override” approval can be sought for these cases. (This error message can also be triggered by course exclusion and it cannot be overridden or the course will be de-registered for the student.)

12 Back to Validation FAQ Click Enrollment Dates - Details ‚See your enrollment start time under “Appointment Begins” of the Enrollment Appointments table ƒSee your maximum credit load under “Term Enrollment Limits”

13 In Plan – Shopping Cart ‚Click “Request for Approval” ƒClick “Add Course Approval Request” Next

14 Back to Request for Approval FAQ „Fill the required information and click “submit” Previous

15  Click Here to see the demo for different enrollment scenarios  When is my enrollment start time?  The class enrollment exercise will begin according to the following schedule:  UG: Yr 3 & 4 (3 Sep); Yr 2 (4 Sep); Yr 1 (5 & 6 Sep)  PG: 4 Sep (6:00pm)  For UG students, the Enrollment Appointment Start time in Fall Term is assigned randomly while the enrollment sequence will be reversed in Spring Term. To check your own start time, please see the demo here.please see the demo here  UG students (e.g. International Students) who come for program registration after the enrollment period has started should refer to the information sheet they receive at the time of program registration for enrollment time information.  New PG students who come late can start class enrollment one day after their program registration at HKUST. How long is my enrollment timeslot?  Beginning from the assigned enrollment start time, students may enroll / drop / swap a course until its add/drop deadline. What is the difference between class enrollment period & add/drop period?  Most functions (add/drop/swap) are the same in the two periods. However, only in the add/drop period students can submit course audit requests. HOME

16  Add a class Add a class  Swap  Swap to another class (different course) Swap to another class (different course)  Swap class section within the same course Swap class section within the same course  Smart Tips to handle courses with different sections Smart Tips to handle courses with different sections  Waitlist  Check waitlist position Check waitlist position  Note: UG students can waitlist to a maximum of 24 credits.  Drop a class / Cancel Waitlist Requests Drop a class / Cancel Waitlist Requests HOME Back to Class Enrollment FAQ

17 In Plan – Shopping Cart ‚Select (tick) the courses you wish to enroll and click the enroll button ƒFollow the on-screen instructions „See your enrolled classes in “My Class Schedule” …If the class is full (or with reserved capacity), students will be put in waitlist automatically Back to Class Enrollment Scenarios

18 Put the intended swap-in class in the shopping cart ‚In Enroll - Swap ƒSelect the class to be swapped-out in “Swap This Class” „Select the class to be swapped-in from the shopping cart …Click “select” and follow the on-screen instructions Back to Class Enrollment Scenarios

19 Find the 4 digit class number for the intended swap- in class ‚In Enroll - Swap ƒSelect the class to be swapped in “Swap This Class” „Enter the class number found in step 1 and click “enter” to proceed Back to Class Enrollment Scenarios

20 L1Status: Add  Class Full  Waitlist L2Status: Add  Class Full  Waitlist L3Status: Add  Class Full  Waitlist When vacancies arise in L1 L1Status: Enrolled L2Status: Waitlist Request Cancelled L3Status: Waitlist Request Cancelled All other waitlist requests of the same course will be cancelled by the system should one of the waitlist requests is executed successfully L1Status: Enrolled (Swap Out) L2Status: Waitlist (Swap In) L3Status: Waitlist (Swap In) Multiple swap action is forbidden L1Status: Enrolled (Swap Out) L2Status: Waitlist (Swap In) L3Status: Add  Class Open  Error (Multiple enrollment is not allowed) Or Status: Add  Class Full  Waitlist ! Students can waitlist for L3 but it will NOT be executed even with vacancies arise; also, when L2 has been swapped-in successfully, the waitlist request for L3 will be cancelled Back to Class Enrollment Scenarios

21 In Enroll – My Class Schedule ‚Select (tick) “Show Waitlisted Classes” and click filter ƒSee “Waitlist Position” * Due to complicated system logic behind the waitlist engine, queue positions displayed for a course with multiple component may not be updated and synchronized on a real-time basis If you remain in the same waiting position for a long time without any movements…  It is possible that: 1) your waitlisted class has a time conflict with one of your enrolled class. 2) your term enrollment limit would be exceeded if this class is enrolled. Under these circumstances, when places are available, the system will assign them to other students in the queue and your waiting position will remain the same. Back to Class Enrollment Scenarios

22 Back to Class Enrollment Scenarios

23 What will happen to my outstanding waitlist requests after the add/drop deadline?  Outstanding waitlist requests will be cancelled after the add/drop deadline. Students are recommended to cancel a waitlist request if they no longer wish to enroll for the waiting class. Will a dropped course be shown in my academic records?  Course(s) dropped during the add/drop period will only be recorded in the SIS but not be printed on students’ transcripts. Do all courses have the same add/drop deadline?  Irregular UG courses may have different add/drop deadline, e.g. courses that only have classes in the first half of the term may have an earlier add/drop deadline.  Some PG courses have an extended drop period (also applicable to UG students enrolled to the respective PG course), please refer to the class details. Click Here for more FAQ about course auditing… HOME

24 How to audit a course? (Important Notes)  Please refer to the approval request slide for demo. Students should NOT be enrolling or waitlisting for the course at the time when they submit the audit request. If the class is full at the time of the approval, the audit request will be cancelled automatically.approval request slide  To check your audit status, go to “My Class Schedule” and see “Grading”: Can I change a normal enrollment into audit, and vice versa?  To change a normal enrollment to audit, students must drop the course and submit the audit approval request again.  To change from audit to a normal enrollment, students should drop the course and enroll again.  In case the class is full, students may approach the course instructor for special assistance. What is the obligation as an audit student?  Audit students will not earn any grades or credits from the course. Please refer to UG Regulations (Clause 5.9) or PG Regulations (Clause 5.4) for general guideline orUG RegulationsPG Regulations consult the course instructor for course-specific arrangements. HOME


Download ppt "Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: 2623-1112, 2623-1113,"

Similar presentations


Ads by Google