1. Cadmus : recent achievements and future challenges Lotta Svantesson EUI Repository Manager 1 14 th SELL meeting Florence, 23 May 2014

2. What is EUI, OA @EUI What is Cadmus, scope Content Achievements: Highlights and news Challenges: Highlights 2 Outline

3. 4 departments : ECO, HEC, LAW and SPS Interdisciplinary RSCAS and MWP Current ‘EUI figures’ 603 Researchers / Doctoral students 83 Faculty 149 Fellows and research staff 208 Administrative staff 3 EUI community

4. The EUI signed the international OA declarations in : 2012: Budapest Open Access Initiative (BOAI) on its 10 th anniversary Signed by: 5779 individuals and 693 organizations* 2011: The Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities Signed by: 478 organizations* * updated figures on 21 May 2014 EUI supports OA

5. The EUI ‘Open Access Policy’: an extract from EUI Code of Ethics in Academic Research as adopted by the EUI Academic Council on 20 March 2013 (updated July 2013) From Introduction:EUI Code of Ethics in Academic Research Encourages Not Mandatory 5 “The EUI supports the principle of Open Access and invites its members to facilitate the widespread dissemination of their published research by reporting and depositing their publications with the Institutional Repository of the EUI – Cadmus.” “The EUI supports the principle of Open Access and invites its members to facilitate the widespread dissemination of their published research by reporting and depositing their publications with the Institutional Repository of the EUI – Cadmus.”

6. Cadmus, the EUI Research repository It is the vitrine for EUI’s research output “Open Access increases a work’s visibility, audience, usage and citations, which all convert to career building” [Peter Suber, Open Access, 2012]

7. Publication types: Books, Chapters, Theses, Journal articles, Working Papers, Lecture series, Research reports - More than 15,000 records - More than 3.600 fulltext available in OA - Record of publications appeared in one year: more than 1,000 - Added to Cadmus in one year: more than 2,000 7 Recording the EUI Research output

8. -Monthly visits: +20,000 -Yearly visits: +200,000 8 User Statistics

9. Recent achievements 2013 Software Upgrade DSpace (from 1.6.2 XML to 1.8.2 XML) Interoperability OpenAIRE compliant Worldcat Now Exploring Discovery inclusion 9

10. Ranking web of Repositories July 2013 1 st in Italy 73 rd in Europe 132 nd worldwide Ranking Position : Cadmus January 2011 July 2011 January 2012 July 2012 January 2013 July 2013 January 2014 Top European Repositories 7390847384 Top EU Repositoriesna 756579 Top Eurasiana 1008694 Top Institutional Repositories264213135157154132146 Top [World] Repositories280 154186175151165 Top Italyna 212 10 Jan 2014, 14 th edition 2 nd in Italy 84 th in Europe and 146 th among institutional repositories over the world Cadmus ranking over time:

11. Highlights: improvements for users Author names - ‘clickable’ for browsing easier Working Paper browsing with multiple series names and numbers Linking between theses and published versions (books) Some 'oldies but goodies‘ Usage statistics Annual Reports production: export from Cadmus automatic display on departmental web pages 11

12. Cadmus staff Verifying publishers’ copyright policies and author rights Checking article versions allowed (pre-, post-print, published version) Book extracts, increasing Authors - sceptical

13. Example: OUP (IJLIT) Licence to publish Does not require to remove pre-print version article after publication Post-print version of article allowed 24 months (!!!) after the online date of publication How to deal with this? COAR, LIBER, SPARC etc Recommendation on Open Access Policies and maximum Embargo periods (12 months for the for social sciences and humanities) 13 An article dealing with OA is not always OA

14. Tool for authors (and for staff) Informs if journal/publisher allows the fulltext OA archival of an article

15. Cadmus - makes it automatically available elsewhere! 15 EUI dept web pages Reports EUI / dept / author EUI Academic Publications Linked to from EUI Directory Other OAI Portals Dart, Driver, OpenAIRE Google Scholar Usage Statistics DSpace and Google Analytics

16. The yearly directory of EUI Academic Publications Its bibliographic data comes from Cadmus Is another vitrine for EUI publications, online Illustrates more than 1,000 records issued in 2013 16

17. Departmental publications web pages Data and images are taken from Cadmus Department members’ publications shown here automatically and instantly 17

18. Open Archives Initiative (OAI) An international standard for metadata harvesting A “body that promotes standards in archiving which allow systems to operate successfully together and exchange information.” Open Archives Initiative Protocol for metadata Harvesting (OAI-PMH) Cadmus is compliant, thus harvested by other portals Increased visibility 18

19. Cadmus ‘plays well’ together with other repositories and portals FP7/ERC – Horizon 2020 Funds: obligation Theses in fulltext All Research in fulltext EUI staff also populates taking data from Cadmus

20. 2013: Cadmus is OpenAIRE complaint 20

21. Cadmus : DSpace Upgrade and Open AIRE compliancy Blog post Blog post on Cadmus OpenAIRE compliancy and WorldCat synchronisation News Grant number Embargo Better search Modern Layout 21

22. Link to fulltext theses from Cadmus A link between EUI theses and Published Book versions is made 22 Cadmus improvements: theses

23. totally 200 EUI theses are available OA More than 100 ‘old’ theses titles have been OCR scanned (for digital archival reasons) Out of those scanned theses 30 are available in OA (readable online in Cadmus), i.e. almost 1/3 of those scanned Future idea Improving communication with alumni Authors will be approached individually Authorisation form 23 EUI theses: Some figures

24. International Open Access Week - A global event, now in its 7th year, promoting Open Access as a norm in scholarship and research – since 2011 @ EUI - an opportunity for the academic and research community to continue to learn about the potential benefits of Open Access, to share what they’ve learned with colleagues, and to help inspire wider participation 24

25. Four year embargo according to new EUI academic rules and regulations All EUI theses available in Cadmus (OA) four years after defence date Implementation of embargo rule to be implemented by September 2014 25 Theses Embargoed access

26. Technical objectives Upgrade of DSpace (enable workflow for self-submission) Exploring linking to research data – interoperability Reinforced OA policy Keep up the good track in Ranking and Usage Statistics 26

27. Communication and OA advocacy Improve communication with EUI authors, projects - all the EUI community Authors' Self- submission …. Not at EUI Library's role: informing and assisting (OA week) 27

28. Thank you ! cadmus@eui.eu cadmus.eui.eu Follow us on Twitter @EUILib @CadmusEUI 23 May 2014, Lotta Svantesson 28