Definition Time management is the process of controlling your life through your use of the 24 hours that you have in a day. Time management helps you avoid burnout and stress, and makes you more effective
Achieve our goals Feel a sense of control Reduce stress Allocate time to areas that are important to us Feel a sense of progress Have balance in our life Reduce effort Enjoy life Feel we have choice Be efficient Why “ Time Management”?
Time management is nothing but common sense. I do well in school, so I must be managing my time effectively. Time management? I work better under pressure. It takes all the fun out of life!!! No matter what I do, I won’t have enough time! Myths about Time Management
Sleeping Going to the Gym Getting ready for class Shopping Caring for family members Going out with friends Cultivating a relationship Meeting new people Going to school/college Volunteering Going to class Studying for tests Doing library research Commuting Playing an instrument Trying to unwind Attending events on campus Helping a friend Checking email Revising your essay Getting coffee Chatting with friends Reading Novel/ Book Watching TV Social Networking How are you spending these hours? How Does Everything Gets Done?
What is the most frustrating thing about managing our time? Why do we seem so uptight about time? If you could improve your time management skills, what would you like to do Differently?
Forms of procrastination: Ignoring the task, hoping it will go away Underestimating how long it will take Overestimating your abilities and resources Telling yourself that poor performance is okay Doing something else that isn’t very important Believing that repeated “minor” delays won’t hurt you Talking about a hard job rather than doing it Putting all your work on only one part of the task Becoming paralyzed when having to make choices Procrastination Never to do today what you can put off ‘till tomorrow’
Win the mental battle by committing to being on time Set and keep deadlines Organize, schedule & plan Divide a big job into smaller ones Find a way to make a game of your work or make it fun Reward yourself when you’re done Tell your friends and room mates to remind you of priorities and deadlines Learn to say “no” to time wasters How to Overcome Procrastination
Understand how you spend your time Create an activity log - Lectures/ Classes/ Tuitions - Telephone Calls - Internet - Time Spent with family members - Drop in visits - Friends - Homework/ Assignments/ Projects - Travel - Meals - Pleasant activities
Understand how you spend your time Create an activity log - Does the time usage match my key responsibilities ? - Is my time usage in line with my goals ?
– Learn to say ‘NO’ – Examples of good ways to say “NO” Instead of: “I really should study”, say “You caught me in the middle of something important, I’ll call you later.” “I can’t go the movies tonight, but I can go on Saturday.” “Before I say yes, let me check my planner and get back to you.” Time Management Tips
– Avoid marathon study sessions – a couple of hours each day will help you to remember more than eight hours at once – scheduling study time will help you to avoid procrastination and reduce stress – schedule study time over 5-7 days instead of packing it all into one or two days Time Management Tips
One of the best ways to get more out of your day is to use ‘waiting’ time Create a list of 5 things that you can do in 10 minutes Create a list of 5 things that you can do in 20 minutes How to effectively use “ Waiting Time”
Let your goals guide your way Break each goal into measurable set of tasks. Put the tasks in correct sequential order Estimate how much of your time each task will require. Use past experience with the similar task. Add 10-20% cushion Assign Priorities to each task
Scheduling Your Time Schedule is an approach to treat time systematically It is a written commitment to accomplish a task within a specific time frame A schedule allows you to visualize time resources and how you have committed them A schedule allows you to see at a glance time periods in which you are under or overcommitted A schedule helps you find out if a priority task is crowded by less important tasks
Building Your Schedule Insert your top priority tasks into appropriate time slots over the coming days, weeks, or months Schedule as per periods of high and low energy Schedule only part of your day Rework future portions of your schedule in line with what you have learned Keep your schedule accessible
First, block off time for your FIXED activities – Class – Work – Projects/ Assignments – Tuitions/ Coaching The Ultimate Schedule
Second, block off time for your RITUAL activities – Meals – Travel/commute – Sleep – Grooming The Ultimate Schedule
Third, block off time for your PRIORITY activities – Studying – Reading Try to schedule 2 hours of study time for each hour spent in class Exercising The Ultimate Schedule
Your FREE time is the time that remains, use it for: – Watching television – Shopping – Socializing The Ultimate Schedule
Time and energy management can make you more productive and reduce your stress level. The Three Steps – Set goals – Make a schedule – Revisit and revise your plan Be tough with your time. Actively avoid procrastination and time wasters. Learn to say “no” to distractions. Employ a variety of time management strategies to maximize your time. Relax and enjoy the extra time that you’ve discovered! Review
Thank You & Good Luck Trainer: Ms. Surbhi Jain Manav Rachna International University