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The A, B, Cs of Time Management Summer 2013. Getting More Miles Per Gallon Think of the hours in your week as the gas in your car Think of the hours in.

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Presentation on theme: "The A, B, Cs of Time Management Summer 2013. Getting More Miles Per Gallon Think of the hours in your week as the gas in your car Think of the hours in."— Presentation transcript:

1 The A, B, Cs of Time Management Summer 2013

2 Getting More Miles Per Gallon Think of the hours in your week as the gas in your car Think of the hours in your week as the gas in your car You all have the same size gas tank yet….. You all have the same size gas tank yet….. Some get much further on their tank of gas than others Some get much further on their tank of gas than others To get more MPG you have to work smarter not harder To get more MPG you have to work smarter not harder

3 A = Attendance Every hour of time you spend in class saves you 3 hours of study time Every hour of time you spend in class saves you 3 hours of study time If youre going to cut corners, dont skip class If youre going to cut corners, dont skip class

4 B = Budgeting Time We all get 168 hours per week We all get 168 hours per week Being a student is a full time job Being a student is a full time job Keep a calendar to plan out all your weekly activities Keep a calendar to plan out all your weekly activities Classes Classes Projects Projects Clinicals Clinicals Reading Reading Study time (2-3 hour blocks) Study time (2-3 hour blocks) Exams Exams And all other outside commitments And all other outside commitments Break projects into small pieces Break projects into small pieces

5 C = Clutter Procrastination, clutter, and confusion go together Procrastination, clutter, and confusion go together Dont put things down put them away Dont put things down put them away The semester leaves no time for procrastination The semester leaves no time for procrastination Eliminate distractions Eliminate distractions Do one thing at a time Do one thing at a time Clear study area of clutter Clear study area of clutter Use your wastebasket Use your wastebasket

6 D = Dirty Jobs Look at to do list for the day and circle the thing you dread doing most ----- Look at to do list for the day and circle the thing you dread doing most ----- Do it first Do it first If you postpone it will hurt your concentration all day and then youll procrastinate till tomorrow If you postpone it will hurt your concentration all day and then youll procrastinate till tomorrow

7 E = Efficiency vs. Effectiveness Efficiency is the process of doing something right Efficiency is the process of doing something right Effectiveness is doing the right thing the right way Effectiveness is doing the right thing the right way Decide what needs to be done and do it the right way Decide what needs to be done and do it the right way Tips for personal effectiveness Tips for personal effectiveness Meet basic human needs Meet basic human needs Plan frequently Plan frequently Take breaks Take breaks De-clutter and organize work area De-clutter and organize work area Study in quiet place without interruptions Study in quiet place without interruptions Handle papers only once Handle papers only once

8 F = Filing System Be organized – dont waste time looking for things Be organized – dont waste time looking for things Disorganization is a big time waster Disorganization is a big time waster Have one notebook for all classes or designated folders for each class. Have one notebook for all classes or designated folders for each class. Think of your brain as a filing system Think of your brain as a filing system You cant just throw things in the general direction of your brain and expect to find it in the file later You cant just throw things in the general direction of your brain and expect to find it in the file later

9 G = Goal Oriented Identify your goal and write it down Identify your goal and write it down Write down ways to reach your goal Write down ways to reach your goal Focus your time and energy on that goal for maximum effect Focus your time and energy on that goal for maximum effect

10 H = Hang In There Finish the work at hand no matter how attractive doing the laundry becomes Finish the work at hand no matter how attractive doing the laundry becomes Active avoidance and passive procrastination cost you lots of valuable time Active avoidance and passive procrastination cost you lots of valuable time Reward yourself for completing your task at hand Reward yourself for completing your task at hand

11 I = Investments Think of class attendance, library time, and study sessions as deposits Think of class attendance, library time, and study sessions as deposits Repeated small deposits add up to big rewards (As on exams) and store information into long term memory Repeated small deposits add up to big rewards (As on exams) and store information into long term memory Cramming goes to short term memory only Cramming goes to short term memory only

12 J = Jot It Down Make lists and use them Make lists and use them Make a list each evening for the following day Make a list each evening for the following day Make it manageable and realistic Make it manageable and realistic Rank in order of importance Rank in order of importance Will keep you organized and help you avoid wasted motion Will keep you organized and help you avoid wasted motion

13 K = Knocking Off When you reach a point of diminishing returns stop doing what youre doing. When you reach a point of diminishing returns stop doing what youre doing. Its a waste of time to go for perfectionism Its a waste of time to go for perfectionism

14 L = Log Keep an activity log (q 15 minutes) for 3 days to see how you spend your time Keep an activity log (q 15 minutes) for 3 days to see how you spend your time Tells you about Tells you about Interruptions Interruptions How organized you are How organized you are When you are most productive When you are most productive How you waste time How you waste time Everyday make a color coded prioritized plan Everyday make a color coded prioritized plan

15 M = Multitasking Cook the weeks meals in one day and freeze Cook the weeks meals in one day and freeze Barter services Barter services Dont procrastinate = more weekend and evening time Dont procrastinate = more weekend and evening time Study at school immediately after class Study at school immediately after class Avoid busywork – dont major in minor activities Avoid busywork – dont major in minor activities It gives a false sense of accomplishment It gives a false sense of accomplishment Dont take pride in your efforts – Take pride in the results Dont take pride in your efforts – Take pride in the results

16 N = No Learn how to say it Learn how to say it The greatest time saving device ever invented The greatest time saving device ever invented

17 O = Other Peoples Time Know how to divide chores and delegate everything you possibly can Know how to divide chores and delegate everything you possibly can If relying on other peoples time plan far ahead If relying on other peoples time plan far ahead

18 P = Prime Time Everyone has 2-4 hours each time when they are in top form Everyone has 2-4 hours each time when they are in top form Find your prime time and protect it – dont procrastinate Find your prime time and protect it – dont procrastinate Use it for high priority items that demand concentration and focus Use it for high priority items that demand concentration and focus

19 Q = Questions Several times each day ask yourself the following questions: Several times each day ask yourself the following questions: Is this the best use of my time right now? Is this the best use of my time right now? Is this activity helping me achieve one of my goals? Is this activity helping me achieve one of my goals? If I didnt do this, what would happen? If I didnt do this, what would happen?

20 R = Regrets Dont waste time mourning what might have been or wallowing in guilt or self pity Dont waste time mourning what might have been or wallowing in guilt or self pity Learn how to acknowledge the disappointment and move on to the next opportunity Learn how to acknowledge the disappointment and move on to the next opportunity

21 S = Study Tools Have everything you need to study handy Have everything you need to study handy Books Books Notes Notes pens / paper pens / paper Resources Resources etc etc

22 T = Tomorrow Tomorrow never comes Tomorrow never comes DO IT TODAY! DO IT TODAY!

23 U = Urgency Urgent things are not always important Urgent things are not always important Important things are not always urgent Important things are not always urgent Ignore the pseudo-important things that clamor for your attention Ignore the pseudo-important things that clamor for your attention

24 V = Vacillating Be decisive Be decisive If you give yourself a deadline – stick to it If you give yourself a deadline – stick to it If you decide your study time is 2:00 – 4:00 then do it. If you decide your study time is 2:00 – 4:00 then do it.

25 W = Wasters Identify Time Wasters Identify Time Wasters Children, family, spouse, friends, phone, etc. Children, family, spouse, friends, phone, etc. Plan breaks for this socialization Plan breaks for this socialization Personal Disorganization Personal Disorganization Use lists, calendars, planners Use lists, calendars, planners Downtime Downtime Keep notebook, study materials handy at all times Keep notebook, study materials handy at all times What are your time wasters? What are your time wasters?

26 X = Xeroxing Keep copies of all your important papers and assignments Keep copies of all your important papers and assignments Photocopy anything you may want to carry with you for quick moments of time to study Photocopy anything you may want to carry with you for quick moments of time to study

27 Y = Yakety Yak Dont let the phone or a drop in visitor ruin your study time. Dont let the phone or a drop in visitor ruin your study time. I cant talk right now but Ill call you back at 9 I cant talk right now but Ill call you back at 9 Leave message on your phone Im unavailable until 6 and Ill get back to you then Leave message on your phone Im unavailable until 6 and Ill get back to you then

28 Z = ZZZZZZZs Schedule rest and relaxation periods Schedule rest and relaxation periods Get the sleep you need so you are sharp and thinking clearly Get the sleep you need so you are sharp and thinking clearly

29 Now….. Now….. Lets plan your semester!


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