Presentation on theme: "1 HKDSE 2015 September Registration. Two User Roles 2 School Principal 校長 Use the User IDs (i.e. User IDs ending with P001 or P002) assigned by the."— Presentation transcript:
Two User Roles 2 School Principal 校長 Use the User IDs (i.e. User IDs ending with P001 or P002) assigned by the HKEAA and the login password School Examination Officer (SEO) 考試事務主任 Use the User IDs assigned by their School Principals/School Administrators and the login password
Workflow School Examination Officer 3 EndorsementPreparationSubmission WebSAMS Non-WebSAMS
represents only some records are uploaded successfully represents all the records in the file are uploaded successfully represents none of the record is uploaded successfully If there are more than 1 WebSAMS files of the same class uploaded to the Registration System, the latest record will be highlighted. 10
Choice of Exam Centre District Mapping Home District Council in WebSAMS Choice of Exam Centre District in HKEAA Registration System Central & Western Central and Western District Wan Chai Wan Chai District Eastern Eastern District Southern Southern District HK Island 11
Choice of Exam Centre District Mapping Home District Council in WebSAMS Choice of Exam Centre District in HKEAA Registration System Yau Tsim Mong Yau Tsim Mong District Sham Shui Po Sham Shui Po District Kowloon City Kowloon City District Wong Tai Sin Wong Tai Sin District Kwun Tong Kwun Tong District Sai Kung Tseung Kwan O District Kowloon 12
Choice of Exam Centre District Mapping Home District Council in WebSAMS Choice of Exam Centre District in HKEAA Registration System Kwai Tsing Kwai Tsing District Tsuen Wan Tsuen Wan District Shatin Sha Tin District Tai Po Tai Po District North North District Tuen Mun Tuen Mun District Yuen Long Yuen Long District New Territories 13
How to select Ma On Shan District? If the “District” in the candidate’s address can match the letter combination of “Ma On Shan” (e.g. maonshan, MA ON SHAN) and his/her home council district is “Shatin”, the Registration System will automatically choose “Ma On Shan” as the choice of examination centre district for the respective candidate. 14
Choice of Exam Centre District Mapping Home District Council in WebSAMS Choice of Exam Centre District in HKEAA Registration System Islands Tung Chung Islands 15
Workflow Principal School Examination Officer 16 EndorsementPreparationSubmission WebSAMS Non-WebSAMS
Supplementary Information – Music 29 For Music: to select candidate’s performing instruments/voice for the Practical Examination (Paper 4B), select their paper options or apply for paper exemption (Paper 4B / Paper 4C). For Physical Education: to select candidate’s physical activities for the Practical Examination (Paper 3) For Music: to upload the supporting document for application for paper exemption (Paper 4B/ Paper 4C). For Physical Education: to upload Health Declaration Form.
Enquire Candidate Entry 58 Tick to expand the result table to show more details Choose no. or records (10/20/30) shown on each page Go to previous/next page Download Checklist / Demand Note of individual candidates View candidate entry
Amendment Period 17 November – 29 November (Tentative) 59
Tips for preparing registration entries 63 Preparation: Download and read the following documents before the start of registration: (1) Examination Circular No. (2) 2014/2015 (2) Examination Circular No. (3) 2014/2015 (3) Instruction to Applicants (School Candidates) (4) Other related documents Those documents can be downloaded from the HKEAA website and the main page of the Registration System.
Schools using WebSAMS to note: Download the parameter file for the September 2014 Registration from CDS. Retrieve the EFR data from the SFAA module of WebSAMS. Set up the subject mapping (including Cat. A, B & C) before file extraction. Ensure the following entry information: (i) personal particulars, (ii) contact information (including email address), (iii) subject and paper; (iv) and level of assistance for EFR (if applicable) of each candidate have been updated in WebSAMS before file transmission to the Registration System. Special attention: If you have generated the checklist (by class) from the Registration System and wish to re-send the data file from WebSAMS, you have to release the “Lock” in the Registration System for accepting the file transmission. This is to avoid schools mistakenly sending the file and replacing the revised data which might have been confirmed by their students through the checklist. Please refer to section 220.127.116.11 of user manual for the details.
65 Before submitting the entries to Principal for endorsement Have you updated the subject entries (including Cat. A, B and C) for the candidates? Extra care must be exercised in indicating the choice of subjects, papers / modules / sets / language medium of subjects entered. (Note: Starting from 2014/15, the two modules of BAFS has been separated into two in the subject selection list. ) Have you updated the supplementary information of Music and PE subjects for the candidates? Ensure correct ApL subjects have been selected because some of the course names are very similar. Have you updated the level of assistance for EFR application? Print the Candidate Entry Information Checklists (CEICs) for the candidates concerned to verify their entry data and update the registration records if requests for amendment are received. Submit the completed entries to Principal for endorsement.
66 Pending Principal’s endorsement Principal should endorse the entries on or before the closing date of 9 Oct 2014. After endorsement by Principal Print the demand notes and distribute them to individual candidates for payment of examination fee by 11:59 pm on 16 Oct 2014. Before payment deadline Check the “Outstanding Payment List” and remind the candidates to settle the payment by the deadline. Otherwise, supplementary fee of $266 in addition to the subject fees will be charged between 17 Oct and 5 p.m. 22 Oct 2014.
67 After registration period Regular check the reports from SFAA Module of WebSAMS and update the late EFR application through the Registration System according to the specified period provided in the Examination Circular No. (3) 2014/2015. Late Entry and Subject Amendment Period: 17 Nov 2014 to 29 Nov 2014 (Tentative) Please refer to para. 11 of the Exam Circular No. (2) for the details.
Send To E-mail Notification/ReminderTime SEO Confirmation Reminder2 Oct 2014 Rejection Notification Once after the candidate entries are rejected by principal Print Demand Note Notification Once after the candidate entries are endorsed by principal Principal Endorsement Notification Once after the candidate entries are submitted by SEO Endorsement Reminder6 Oct 2014 Entry Cancellation List27 Oct 2014 School Candidate Entries Endorsed Notification Two hours after the candidate entries are endorsed by principal Payment Reminder13 Oct 2014 Payment Confirmation Once after payment is matched Entry Cancellation20 Oct 2014