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1 HKDSE 2015 September Registration. Two User Roles 2  School Principal 校長 Use the User IDs (i.e. User IDs ending with P001 or P002) assigned by the.

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Presentation on theme: "1 HKDSE 2015 September Registration. Two User Roles 2  School Principal 校長 Use the User IDs (i.e. User IDs ending with P001 or P002) assigned by the."— Presentation transcript:

1 1 HKDSE 2015 September Registration

2 Two User Roles 2  School Principal 校長 Use the User IDs (i.e. User IDs ending with P001 or P002) assigned by the HKEAA and the login password  School Examination Officer (SEO) 考試事務主任 Use the User IDs assigned by their School Principals/School Administrators and the login password

3 Workflow School Examination Officer 3 EndorsementPreparationSubmission WebSAMS Non-WebSAMS

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6 Screen Design of REG Switch the display language at any time of any process Exit Registration System Menu bar Click to collapse the menu on the left hand side 6

7 Workflow School Examination Officer 7 EndorsementPreparationSubmission WebSAMS Non-WebSAMS

8 Entry Data File from WebSAMS 8

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10 represents only some records are uploaded successfully represents all the records in the file are uploaded successfully represents none of the record is uploaded successfully If there are more than 1 WebSAMS files of the same class uploaded to the Registration System, the latest record will be highlighted. 10

11 Choice of Exam Centre District Mapping Home District Council in WebSAMS Choice of Exam Centre District in HKEAA Registration System Central & Western Central and Western District Wan Chai Wan Chai District Eastern Eastern District Southern Southern District HK Island 11

12 Choice of Exam Centre District Mapping Home District Council in WebSAMS Choice of Exam Centre District in HKEAA Registration System Yau Tsim Mong Yau Tsim Mong District Sham Shui Po Sham Shui Po District Kowloon City Kowloon City District Wong Tai Sin Wong Tai Sin District Kwun Tong Kwun Tong District Sai Kung Tseung Kwan O District Kowloon 12

13 Choice of Exam Centre District Mapping Home District Council in WebSAMS Choice of Exam Centre District in HKEAA Registration System Kwai Tsing Kwai Tsing District Tsuen Wan Tsuen Wan District Shatin Sha Tin District Tai Po Tai Po District North North District Tuen Mun Tuen Mun District Yuen Long Yuen Long District New Territories 13

14 How to select Ma On Shan District? If the “District” in the candidate’s address can match the letter combination of “Ma On Shan” (e.g. maonshan, MA ON SHAN) and his/her home council district is “Shatin”, the Registration System will automatically choose “Ma On Shan” as the choice of examination centre district for the respective candidate. 14

15 Choice of Exam Centre District Mapping Home District Council in WebSAMS Choice of Exam Centre District in HKEAA Registration System Islands Tung Chung Islands 15

16 Workflow Principal School Examination Officer 16 EndorsementPreparationSubmission WebSAMS Non-WebSAMS

17 Upload File Manually Input Subject Code File Upload 17

18 Input School Subject Code 18

19 Input School Subject Code 19 Rollover of the same subject code setting of Exam Year 2014 to 2015

20 Input School Subject Code 20 Select suitable grouping method for “Mathematics”, “Combined Science”, and/or “Technology and Living”.

21 Input School Subject Code 21 The mapping code for Business, Accounting and Financial Studies (BAFS) will be separated into two: (1)Accounting (2)Business Management Update!!!

22 Input School Subject Code 22 Click the Category B and Category C tags to check the subject codes.

23 Upload File Manually 23

24 Upload File Manually 24 Add the file entries to the system without removing the records Remove all the existing records of the data file and replace them by the new entries in the file

25 Upload File Manually 25

26 Workflow Principal School Examination Officer 26 EndorsementPreparationSubmission WebSAMS Non-WebSAMS

27 Create Candidate Entry 27 Choose class level “S5” to register “the ApL Subject Only” for S5 repeater.

28 Create Candidate Entry 28

29 Supplementary Information – Music 29 For Music: to select candidate’s performing instruments/voice for the Practical Examination (Paper 4B), select their paper options or apply for paper exemption (Paper 4B / Paper 4C). For Physical Education: to select candidate’s physical activities for the Practical Examination (Paper 3) For Music: to upload the supporting document for application for paper exemption (Paper 4B/ Paper 4C). For Physical Education: to upload Health Declaration Form.

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32 Review Candidate Entry 32 Edit Candidate Information Edit Subject Selection Back to previous page Delete entry Download CEIC

33 Workflow Principal School Examination Officer 33 EndorsementPreparationSubmission WebSAMS Non-WebSAMS

34 Update Candidate Entry 34

35 Update Candidate Entry Group Amendment: (1) Personal Particulars (2) Choice of Examination District (3) Examination Fee Remission (4) Subject Paper 35

36 36 Update Personal Particulars

37 Update Choice of Examination District 37

38 Update Examination Fee Remission 38

39 Update Subject & Paper 39

40 Workflow Principal School Examination Officer 40 EndorsementPreparationSubmission WebSAMS Non-WebSAMS

41 Download Candidate Entry Information Checklist (CEIC) 41 Download CEIC by class and save the file in your local drive

42 Workflow Principal School Examination Officer 42 EndorsementPreparationSubmission SAMS Non-SAMS

43 Submit to Principal Tick  to expand the result table to show more details Choose no. or records (10/20/30) shown on each page Go to previous/next page

44 Submit to Principal

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46 Alert to Principal 46

47 Workflow Principal School Examination Officer 47 EndorsementPreparationSubmission WebSAMS Non-WebSAMS

48 Endorse Candidate Entry by Principal Tick  to expand the result table to show more details Choose no. or records (10/20/30) shown on each page Go to previous/next page 48

49 Endorse Candidate Entry by Principal 49

50 Alerts to SEO & Candidates SEO Candidates Demand Note Printing Notification Payment Reminder 50

51 Reject Candidate Entry by Principal 51

52 Alert to SEO SEO Rejection Notification 52

53 Workflow Principal School Examination Officer 53 EndorsementPreparationSubmission WebSAMS Non-WebSAMS

54 Download and Distribute Demand Note 54 Download Demand Notes by class and save the file in your local drive

55 Download Outstanding Payment List 55 Download Outstanding Payment List to check any unpaid records

56 Download Candidate Entry Information Summary 56 Download Candidate Entry Information Summary to view the details

57 Enquire Candidate Entry 57

58 Enquire Candidate Entry 58 Tick  to expand the result table to show more details Choose no. or records (10/20/30) shown on each page Go to previous/next page Download Checklist / Demand Note of individual candidates View candidate entry

59 Amendment Period 17 November – 29 November (Tentative) 59

60 Application for Subject Amendment 60

61 Application for Late Entry 61

62 Late Exam Fee Remission Application 62

63 Tips for preparing registration entries 63 Preparation:  Download and read the following documents before the start of registration: (1) Examination Circular No. (2) 2014/2015 (2) Examination Circular No. (3) 2014/2015 (3) Instruction to Applicants (School Candidates) (4) Other related documents Those documents can be downloaded from the HKEAA website and the main page of the Registration System.

64 Schools using WebSAMS to note:  Download the parameter file for the September 2014 Registration from CDS.  Retrieve the EFR data from the SFAA module of WebSAMS.  Set up the subject mapping (including Cat. A, B & C) before file extraction.  Ensure the following entry information: (i) personal particulars, (ii) contact information (including address), (iii) subject and paper; (iv) and level of assistance for EFR (if applicable) of each candidate have been updated in WebSAMS before file transmission to the Registration System.  Special attention: If you have generated the checklist (by class) from the Registration System and wish to re-send the data file from WebSAMS, you have to release the “Lock” in the Registration System for accepting the file transmission. This is to avoid schools mistakenly sending the file and replacing the revised data which might have been confirmed by their students through the checklist. Please refer to section of user manual for the details.

65 65 Before submitting the entries to Principal for endorsement  Have you updated the subject entries (including Cat. A, B and C) for the candidates? Extra care must be exercised in indicating the choice of subjects, papers / modules / sets / language medium of subjects entered. (Note: Starting from 2014/15, the two modules of BAFS has been separated into two in the subject selection list. )  Have you updated the supplementary information of Music and PE subjects for the candidates?  Ensure correct ApL subjects have been selected because some of the course names are very similar.  Have you updated the level of assistance for EFR application?  Print the Candidate Entry Information Checklists (CEICs) for the candidates concerned to verify their entry data and update the registration records if requests for amendment are received.  Submit the completed entries to Principal for endorsement.

66 66 Pending Principal’s endorsement  Principal should endorse the entries on or before the closing date of 9 Oct After endorsement by Principal  Print the demand notes and distribute them to individual candidates for payment of examination fee by 11:59 pm on 16 Oct Before payment deadline  Check the “Outstanding Payment List” and remind the candidates to settle the payment by the deadline. Otherwise, supplementary fee of $266 in addition to the subject fees will be charged between 17 Oct and 5 p.m. 22 Oct 2014.

67 67 After registration period  Regular check the reports from SFAA Module of WebSAMS and update the late EFR application through the Registration System according to the specified period provided in the Examination Circular No. (3) 2014/2015.  Late Entry and Subject Amendment Period: 17 Nov 2014 to 29 Nov 2014 (Tentative) Please refer to para. 11 of the Exam Circular No. (2) for the details.

68 Send To Notification/ReminderTime SEO Confirmation Reminder2 Oct 2014 Rejection Notification Once after the candidate entries are rejected by principal Print Demand Note Notification Once after the candidate entries are endorsed by principal Principal Endorsement Notification Once after the candidate entries are submitted by SEO Endorsement Reminder6 Oct 2014 Entry Cancellation List27 Oct 2014 School Candidate Entries Endorsed Notification Two hours after the candidate entries are endorsed by principal Payment Reminder13 Oct 2014 Payment Confirmation Once after payment is matched Entry Cancellation20 Oct 2014


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