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Delivering support services of the highest quality and best value to government agencies and the public. Fleet Forum Updates – where we are in the process.

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Presentation on theme: "Delivering support services of the highest quality and best value to government agencies and the public. Fleet Forum Updates – where we are in the process."— Presentation transcript:

1 Delivering support services of the highest quality and best value to government agencies and the public. Fleet Forum Updates – where we are in the process –Maintenance Repair and Vendors –Take Home Information –Vehicle Replacements –Dual Rear Passenger Vans Customer Service Summary –Private Sector Lease Comparison –Maintenance and Repair Cost Comparison From our Governor –Executive Order –MOU between states Fleet Operations Vehicle Service Center Risk Management’s “Defensive Driving Test” tracking procedures State Reports

2 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Scott Bingham, State Fleet Manager Where is DFO in the Process?

3 Delivering support services of the highest quality and best value to government agencies and the public. Maintenance and Repair Vendors Authorized Vendor Listing –http://fleet.utah.gov/fleet/arivendors.phphttp://fleet.utah.gov/fleet/arivendors.php Searchable by City

4 Delivering support services of the highest quality and best value to government agencies and the public. Maintenance and Repair Vendors Authorized Vendors –Quality, efficient servicing of vehicles –Qualified vehicle repair technicians –Market comparable parts and labor rates Non-Authorized Vendors –Inefficient services –Not cost competitive –Up-selling –Selling services that do not need to be completed

5 Delivering support services of the highest quality and best value to government agencies and the public. Maintenance and Repair Vendors Non-Authorized Vendors –Jiffy Lube –All American –Jerry Seiner –Rush Truck Center of SLC –MCO –Lloyd’s Tire –Family Tire –Firestone (if another location is reasonably avail.)

6 Delivering support services of the highest quality and best value to government agencies and the public. Take Home Authorization Process Annually 1,400 drivers authorized for take-home January 1 effective dates Signatures from Driver, Supervisor, Manager, and Executive Director

7 Delivering support services of the highest quality and best value to government agencies and the public. Take Home Authorization Process Motor Vehicle Review Committee –New Drivers Signatures required from Driver, Supervisor, Manager, and Executive Director –Existing Drivers Signature from Executive Director on the entire Agency take home operators

8 Delivering support services of the highest quality and best value to government agencies and the public. Vehicle Replacements August mileage projections for a May vehicle replacement Justification list sent to Agencies Class standards are built Vehicles ordered Begin arriving April and finish July

9 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Eric Gardner / / Dual Rear Wheel Van Conversions

10 Delivering support services of the highest quality and best value to government agencies and the public. Update on Conversion Process 29 of the 42 currently held vans are finished With advanced notice, completion in one day There is increased stability/ safety Goal of completion in the next few weeks Thanks to agencies that have cooperated thus far

11 Delivering support services of the highest quality and best value to government agencies and the public. Questions? Eric Gardner /

12 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Sam Lee Private Sector Lease Comparison

13 Delivering support services of the highest quality and best value to government agencies and the public. How do DFO rates compare to the private sector? Acme Auto Leasing LLC Hincklease ARI

14 Average savings per vehicle = $143

15 Delivering support services of the highest quality and best value to government agencies and the public. Questions?

16 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Sam Lee Mai ntenance & Repair Cost Comparison

17 Delivering support services of the highest quality and best value to government agencies and the public Operating Costs (without fuel)

18 Delivering support services of the highest quality and best value to government agencies and the public Operating Cost Breakdown

19 Delivering support services of the highest quality and best value to government agencies and the public Operating Cost Trend

20 Delivering support services of the highest quality and best value to government agencies and the public. Fleet Trends Industry Average Vehicle Age Average Vehicle Mileage14,84814,03213,5189,037 Average Miles Per Gallon % of Units with Low Mileage20.4%20.9%22.2%31.0%

21 Delivering support services of the highest quality and best value to government agencies and the public. Questions?

22 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Sam Lee Governor Herbert’s Idle Reduction Executive Order

23 What Does the Order Say? Directs drivers of state vehicles to turn off the vehicle’s engine whenever it is expected to be stopped for longer than 30 seconds. However, the Executive Order doesn’t apply: (a) when the vehicle is stopped in traffic, such as a red light; (b) when idling is necessary to promote the safety or well-being of vehicle occupants or others; (c) when idling is necessary to operate vehicle equipment, such as lift equipment for people with disabilities or warning lights on Utah Highway Patrol and Utah Department of Transportation vehicles; (d) when idling is necessary to inspect or service the vehicle; (e) when manufacturers recommend that an engine be permitted to idle for a certain period prior to shut down; (f) in emergency situations. Governor Herbert’s May 31, 2012 Announcement

24 Delivering support services of the highest quality and best value to government agencies and the public. Actions by DFO Since May 31 st to Promote Idle Reduction? Indoor posters and outdoor signs message to all state drivers Telematics in state vehicles Idle reduction facts on the DFO web site Agency Idle Reduction Policy

25 Delivering support services of the highest quality and best value to government agencies and the public. How you can help… Continue to promote idle reduction within your agency 1.Do your part…set the example in your own agency 2.Promote the “Idle Free Month” sponsored by DEQ in September Send an to your drivers asking for their support of the Executive Order 4.Recognize your employees when their miles per gallon improve

26 Delivering support services of the highest quality and best value to government agencies and the public. Questions?

27 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Sam Lee CNG Memorandum of Understanding, signed by Governor Herbert

28 Delivering support services of the highest quality and best value to government agencies and the public. Which states initiated the MOU? We [Governor Fallin and Governor Hickenlooper] are writing to solicit and encourage your participation in a Memorandum of Understanding (MOU) that…attracts automobile manufacturers in the United States to develop functional and affordable natural gas fleet vehicles that will also meet public demand.

29 Delivering support services of the highest quality and best value to government agencies and the public. Why an MOU? The States recognize the benefits and unique attributes of clean burning natural gas and understand the significant opportunity compressed natural gas (CNG) presents to save State and taxpayer dollars by encouraging an energy future that utilizes domestic energy resources to fuel our nation’s transportation needs… …the States will endeavor to provide a demand base sufficient to support the design, manufacture, and sale of functional and affordable OEM NGVs by automotive manufacturers in the United States.

30 Delivering support services of the highest quality and best value to government agencies and the public. What is the next step? The request for proposal (RFP) issued by the State of Oklahoma July 24, 2012 will close September 8, 2012 Multiple award contacts are expected to be signed by dealers in every participating state available in October

31 Delivering support services of the highest quality and best value to government agencies and the public. What does this mean for Model Year 2013? DFO will be asking leasing agencies to accept a CNG vehicle in classes where they are available from manufacturers Classes include: –Compact sedans –Full-size cargo vans –¾ Ton extended cab long bed trucks Ram 2500 Heavy Duty CNG

32 Delivering support services of the highest quality and best value to government agencies and the public. Questions?

33 Delivering support services of the highest quality and best value to government agencies and the public. Fleet Operations Vehicle Services Center Repair Price Management (RPM) system In-house maintenance/repair authorization process Coordination directly with driver and vendor Bids for maintenance and repair following State Purchasing requirements

34 Delivering support services of the highest quality and best value to government agencies and the public. Fleet Operations Vehicle Services Center Towing/Rental assistance Parts and Labor negotiations prior to servicing of vehicles Vendor Relations Windshield process for off contract services 855-FLT-UTAH

35 Delivering support services of the highest quality and best value to government agencies and the public. Defensive Driving Test Risk Management –Required every two years –Located at risk.utah.gov Tracked in the Fleet Tracking Program –Entered by Agency Fleet Contact –Entered monthly if EIN matches Operator ID Reports – fleet.utah.gov –Operator Report – Y/N –Driver Safety Course Information – All test information SS#

36 Delivering support services of the highest quality and best value to government agencies and the public. Legislative Reports State Vehicle Report –Nov. 1 NAME Equip #'s ADMIN SERVICES DAILY POOL1 ADMINISTRATIVE SERVICES141 AGRICULTURE121 ALCOHOLIC BEVERAGE CONTROL17 ATTORNEY GENERAL54 BE BOARD OF EDUCATION43 BE SCHOOL/DEAF & BLIND62 BOARD OF PARDONS6 BR DIXIE COLLEGE62 BR SALT LAKE COMMUNITY COLLEGE134 BR SNOW COLLEGE47 BR SOUTHERN UTAH UNIVERSITY132 BR UNIVERSITY OF UTAH512 BR UTAH COLLEGE OF APPLIED TEC3 BR UTAH STATE UNIVERSITY725 BR UTAH VALLEY UNIVERSITY152 BR WEBER STATE UNIVERSITY145 COMMERCE26 CORRECTIONS407 COURTS ADMINISTRATION145 ENVIRONMENTAL QUALITY50 GOVERNORS OFFICE8 NAME Equip #'s GOVERNORS OFFICE OF ECON DEVEL6 HEALTH56 HERITAGE AND ARTS20 HUMAN SERVICES495 INFORMATION TECHNOLOGY35 INSURANCE DEPARTMENT12 LABOR COMMISSION37 NATIONAL GUARD35 NATURAL RESOURCES779 PUBLIC SAFETY698 STATE AUDITOR3 STATE TREASURER1 TAX COMMISSION70 TRANSPORTATION1864 TRUST LANDS ADMINISTRATION19 UCAT BRIDGERLAND ATC29 UCAT DAVIS ATC7 UCAT MOUNTAINLAND ATC11 UCAT OGDEN/WEBER ATC15 UCAT SOUTHWEST ATC16 UCAT UINTAH BASIN ATC36 USTAR1 VETERAN AFFAIRS7 WORKFORCE SERVICES127

37 Delivering support services of the highest quality and best value to government agencies and the public. Legislative Reports Cost Efficiency –Nov. 1


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