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Fleet Forum 1. Full-Size Passenger Vans –a. Dual Rear Wheel Conversions –b. Van Protocol 2. UCAIR 3. ERAC changes 4. Legislative Updates 5. Listed Driver.

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Presentation on theme: "Fleet Forum 1. Full-Size Passenger Vans –a. Dual Rear Wheel Conversions –b. Van Protocol 2. UCAIR 3. ERAC changes 4. Legislative Updates 5. Listed Driver."— Presentation transcript:

1 Fleet Forum 1. Full-Size Passenger Vans –a. Dual Rear Wheel Conversions –b. Van Protocol 2. UCAIR 3. ERAC changes 4. Legislative Updates 5. Listed Driver in Fleet Focus 6. Fleet Team Newsletter 7. Utilimarc Fleet Benchmarking 8. Replacement Process

2 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Scott Bingham/ Eric Gardner Fleet Manager / Program Specialist Dual Rear Wheel Conversions of Full Size Passenger Vans

3 Risk Managements Expert Increase stability To save lives DRW Conversions

4 Contact for DRW Conversions Eric Gardner Fleet Operations Program Specialist DRW Conversions

5 Full Size Passenger Van Training Cerena Withers Fleet Operations Loss Control Specialist Bret Burgon Risk Management Claims Adjuster DRW Conversions

6 Body Shops Millers in Logan Higgins in West Jordan Advanced in Orem Jorgensons in Richfield Rocky Mountain in St. George DRW Conversions

7 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Sam Lee Full-size Passenger Van Protocol

8 Revised Van Protocol

9 Summary of Protocol Updates What is different? 1.New signature and inspection requirements. 2.Drivers are required to have a Utah drivers license. 3.New restrictions on taking vans out of state. 4.Additional time restriction as to when vans may be driven. 5.New language concerning dual rear wheel conversions. 6.Tighter restrictions on occupants when the vehicle is used regardless of posted speeds. 7.New language on driver distractions while the van is moving.

10 What is the next step? Final feedback from agencies served by Fleet Operations and the Division of Risk Management

11 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Sam Lee U-CAIR Utah Clean Air Partnership

12 What is UCAIR? Voluntary partnership initiative to improve air quality in Utah –Builds on the emission reductions local governments and community organizations –Encourages individuals to do something to improve Utah's air quality Announced by Gov. Herbert Jan 13, 2012

13 Dear State Employees… Turn off office lights at the end of the day or in rooms not in use. Ensure work computers and monitors use built-in energy efficiency settings. Where possible, hold meetings via conference call or video conference, rather than travel to meet in-person. When using state vehicles, obey the speed limit and do not idle engines unnecessarily. Use public transit when possible. Reduce office waste by not making unnecessary copies or printing , and recycle used paper and other consumables.

14 Pledging Support for UCAIR By submitting your agency's pledge to U-CAIR you agree to do your best to: –Encourage your employees to walk, bicycle, or ride mass transit to work, to work a flex schedule, or to telecommute at least one day per week.work a flex schedule telecommute –Develop smart driving practices, such as making sure that fleet vehicles are well tuned and that employees are encouraged to drive the speed limit.smart driving practices –Take advantage of tax credits by buying alternative fueled vehicles.tax credits –Travel less and hold "virtual" meetings as often as possible."virtual" meetings –Adopt pollution prevention ordinances that will not only prevent air pollution but will also result in savings to taxpayers.pollution prevention ordinances –Develop an anti-idling policy.anti-idling

15 Press Release about state vehicles (March 5 th ) Driven by Governor Gary R. Herbert's recently announced clean air initiative, Utah Clean Air Partnership, or U-CAIR, the State of Utah is replacing 73 of its fleet vehicles with fuel-efficient hybrids this year. As the State's Chief Executive Officer, I commit that the State of Utah will do its part as a U-CAIR partner to improve Utah's air quality, for our health and for our economic vitality," said Governor Herbert "It is essential that we as state employees re-examine our day-to-day choices and consider how we can make small changes that make a big difference."

16 Anti-idling Campaign –We will be sending out posters for State buildings where there is a concentration of state vehicles. –We will develop information on the DFO web site that promotes the anti-idling in the state fleet. –We will contact state drivers to promote an anti-idling message Drivers that consistently fall below the standard miles per gallon for a particular make and model may be target for multiple messages

17 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Kevin Lucus, State Travel Office State Travel Coordinator Enterprise Rental Changes

18 ERAC Changes Change from ET Fleet contract rates to WSCA contract rates 7/1/11 Rates have been charged at the old contract rates but will end 6/30/12 Full rates will be billed to the agencies beginning 7/1/12

19 Enterprise Rate Changes Pool TypeCurrent Rate per DayStarting July 1, 2012 per day *includes $1.05 per day VLF fee Sedan – Compact$24.00$32.19 Sedan – Midsize$26.00$32.82 Sedan – Full-size$27.00$ Passenger Van$30.00$52.38 Large Passenger Van$31.00$99.51 Cargo Van$30.00$41.90 Pick-up – Compact$29.00$48.18 Pick-up – Full-size$27.00$52.38 Sport Utility – Compact$31.00$53.42 Sport Utility – Full-size$37.00$83.80

20 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Gary Robertson Legislative Updates

21 H.B. 104 Local Highway Authority Regulatory Powers (Idling) Prohibits a local highway authority from enacting an ordinance that prohibits or restricts an owner or operator of a vehicle from causing or permitting the vehicle's engine to idle unless the ordinance meets certain requirements i.Primarily educational ii.A person must be issued at least 3 warnings iii.Has same fine structure as parking violations iv.Provides for safety of enforcing officers v.Public or private property

22 H.B. 407 New Car Safety and Emissions Inspection Vehicles that are less than 2 years old on Jan. 1 –Exempt from the Emissions Inspection –Exempt from the Safety Inspection

23 DFO Budgets and Rates Rates as approved by the Rate Committee i.Fleet mileage rate increase ii.Daily rentals – pass thru iii.CNG fee iv.Reductions in Fleet billing and Fuel Network ($3.4M) Net rate reduction of $747,800

24 Delivering support services of the highest quality and best value to government agencies and the public. Presented By:Scott Bingham State Fleet Manager Drivers, Newsletter, Benchmarking, Replacement

25 Listed Drivers in Fleet Focus Fleet Focus OperatorPerson fueling vehicle

26 Fleet Team Newsletter Communicate with drivers –Enterprise Rental Changes –Maintenance and Repair Procedures –Legislative Updates, Fuel Vendors, DFO Updates

27 Fleet Benchmarking Fleet Management Industry –How can we measure Ownership 38.7% –Depreciation Operating 58.5 % –Maintenance –Repair –Fuel Support Costs 3% –DFO overhead

28 Fleet Benchmarking How does the State of Utah Fleet Measure Up

29 Fleet Benchmarking Strategies for good Cost Per Mile –Utilization –Proper Maintenance and Repair of Vehicles –Continuous Cost Monitoring

30 2012 Replacement Vehicles Vehicle Listing –August 2011 Justification List – December 2011 Build Vehicle Class – January 2012 Vehicles arrive Late March to June


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