1. ENVIRONMENTAL SERVICES Use of inventory to make efficiency savings in gully cleansing Steve Mead Principal Engineer Economy, Transport and Environment

2. ENVIRONMENTAL SERVICES Scrutiny recommendations  Current geographical approach to gully cleansing is continued.  Collection of gully information to be included in any such contracts.  Contracted out gully- cleansing should be done through one contract which will cover more than one District area.  A more intelligence-led approach to gully cleansing should be adopted along with some record updating information on gullies being cleansed.  A contract and tendering process should be developed to include all of the gully-related work currently undertaken by Districts on our behalf.  Policy seeks to ensure that all gullies are cleansed at least once a year. It is acknowledged that arrangements are in place to permit greater local flexibility to meet local needs.

3. ENVIRONMENTAL SERVICES Intelligent gully cleansing project aims To capture intelligent data relating to cyclic gully cleansing operations. Provide and develop in cab technology to operatives with mapping in GIS format. Show known gully positions on in cab mapping, allowing data to be edited, relocated, created or deleted. Time and date stamping of site operations so as to provide better management information; customer complaints/queries. Reduce/remove the requirement for paper based processes. Look to promote efficiency, better informed service delivery and cost savings.

4. ENVIRONMENTAL SERVICES Previous process

5. ENVIRONMENTAL SERVICES New process On site data capture Weekly download Direct into CONFIR M ready for end user CONFIRM

6. ENVIRONMENTAL SERVICES Current contracts/Service agreements District/Borough AreaIntelligent Data CaptureContract Agreement Amber Valley Borough CouncilYes (2 ½ years)DCC Contract Bolsover District CouncilYes (2 ½ years)DCC Contract Chesterfield Borough CouncilYes (10 months)In-house (Agency Agreement) Derbyshire Dales DistrictYes (11 months)In-house (Agency Agreement) Erewash Borough CouncilYes (2 ½ years)DCC Contract High Peak Borough CouncilYes (14 months)External Contract (Agency) North East DerbyshireYes (10 months)In-house (Agency Agreement) South Derbyshire DistrictBefore the end of SepExternal Contract (Agency)

7. ENVIRONMENTAL SERVICES How does intelligent data capture help drive - efficiencies Less administration of paper recordsSimple reporting Map / Table / Spread sheet’s Less need for manual data inputQuantified problem/Defects/Jobs Budget efficencies and savings identificationImproved management of gully cleansing Help drive consistent level of service

8. ENVIRONMENTAL SERVICES Where do we want to go and how can we get there? Streamline the service –Reduce some cleansing –Increase others –Weather related cleansing – refer to flood risk register –Consistent level of service Looking for –Efficiencies –Cost savings –Better data management –Reduce flood risk –Improve asset register - gullies and linear drainage

9. ENVIRONMENTAL SERVICES Using data to support changes in level of service Road classification (must be minor estate road). Low speeds (<30mph) Must not be a tree lined street. Must not have an historic report of flooding. Must not be a street which interacts with DCC surface water flood maps (predictive) >70% of the recorded information must state that the gullies are reported as 0-10% arising's. If >30% of the gullies have been reported as needing a dig out then the street stays in. Must not have any blockage defects.

10. ENVIRONMENTAL SERVICES Using data to support changes in level of service Road classification (must be minor estate road). Low speeds (<30mph) Allow for some trees on the street. Must not have an historic report of flooding. Must not be a street which interacts with DCC surface water flood maps (predictive) >70% of the recorded information must state that the gullies are reported as 0-10% arising's. If >30% of the gullies have been reported as needing a dig out then the street stays in. Allow 15% blockage defects.

11. ENVIRONMENTAL SERVICES Questions? Thank you Steve Mead Economy, Transport and Environmental Tel: 01629 538563 Email: steve.mead@derbyshire.gov.uksteve.mead@derbyshire.gov.uk Courtesy of James Biddlestone

12. How it works

13. It’s not smoke and mirrors