Presentation on theme: "Shelflisting: Part One"— Presentation transcript:
1Shelflisting: Part One Basic Introduction9/06Purpose: cover all the basic situations if you’re new to copy cataloging; review and catch up on any changes if you have experience.Outline: definitions, key elements of arrangement, Cutter numbers, book numbers, construction of Cutter numbers, how many Cutter numbers, books about books, dates, other extensions (vol. numbers, work numbers, translations numbers), filing arrangement.This session will not include trailing X, biography numbers, literature numbers, local classification such as NJ18, or dealing with split files.Standards described are based on SCM: Shelflisting. My local documentation doesn’t capitalize Cutter, but SCM does; so SCM is followed unless the term is used as a verb.Examples are from LC bibliographic records when possible.
2LCC Call Numbers Call number= Class Number + Book Number + Date Class number: from the LC classification schedules (accessed via ClassWeb); corresponds to the primary subject of the bookBook Number: used to subarrange books with the same class numberA call number in the broadest sense is simply notation assigned to an item to enable someone to find the item on a shelf or some other physical location. The Drama Library used to have a closet as a sublocation, but location is generally ignored when we talk about call numbers; location is not considered to be part of the notation. Generally copy numbers are not considered part of the notation either. The particular type of call number notation I’m going to talk about is used for LC call numbers.
3LC Class NumbersBegin with one to three capital letters. (Only D and K classes use 3 letters)Then, whole numbers in ascending order TH4536 Paper and pulp mills TH4537 Rolling millsDecimal extensions (to insert new topics between whole numbers) TH Printing plants
4Cutter NumbersIn the schedules, some class numbers are further subarranged with Cutter numbers representing topics, places, or personsDefinition: “a method of representing words or names by using a decimal point followed first by a letter of the alphabet, then by one or more Arabic numerals. A Cutter number is read and sorted as a decimal number.”The definition is from the LC Shelflisting Manual Glossary, which is accessed through the Cataloger’s Desktop website. You recall that class numbers, normally arranged as whole numbers, can be expanded decimally when a decimal point is added to the class number. Cutter numbers are always expanded decimally.An alpha-numeric device for representing words or names by using one or more letters followed by one or more arabic numerals used decimally. [former definition]
5Pre-assigned Cutters HN79.C8 Social conditions in Connecticut HV5824.L38Drug use by lawyersNC783.8.H65Drawing of horsesTR781.B35Photography of bald personsIf the Cutter is pre-assigned in the schedules, it is considered to be part of the class number. Further subarrangement will be needed, but at this point, the subarrangement will be determined not by the schedules but by the shelflist.
6Call Number TaggingBibliographic record, call number assigned by LC: ‡a ‡bBibliographic record, call number not assigned by LC, but using LC classification: 050 _4 ‡a ‡bMFHD 852 0x ‡b <location> ‡h ‡iOCLC uses and 090. For now, we continue to use 050 _4 in bibliographic records.
7Call Number Formatting A period is used before the first Cutter; a period is never used before the second Cutter (if there)The (second) subfield delimiter is entered before the LAST Cutter numberIf there is no Cutter number, the subfield delimiter is entered before the dateBecause of the way the older ILS, NOTIS, was configured, a space was substituted for a period in local call numbers, and you’ll still see this form on older records.Voyager can copy the number from 050 to the MFHD and change the delimiters automatically, but it does not substitute a space for a period, so current practice is to leave the period in the call number.
8Tagging/Formatting Examples 05000‡a GV1101 ‡b .K852‡b sml ‡h GV1101 ‡i .K66X 2000 (LC)_4‡a HC28.5.G7 ‡b C‡b lsf ‡h HC28.5.G7 ‡i C (LC)‡a BP109 ‡b 2004‡b ccl ‡h BP109 ‡i 2004 (LC)Note in the 2nd example that the the first period is part of the class number. The 2nd period before G7 marks the first Cutter.
9Definition: Shelflist “A file of bibliographic records arranged in the same order as the corresponding materials on the shelves.”—Subject Cataloging Manual: ShelflistingThe file can be physical, consisting of cards or slips, or it can be virtual, electronic.A shelflist can represent the corresponding materials of a single collection or the materials of multiple collections. In the latter case it is often referred to as a “union shelflist.”
10Definition: Shelflisting “The activity of arranging materials within an existing collection, normally by author;“The activity of determining the book or author number and necessary additions to the call number for a unique number.”—Subject Cataloging Manual: ShelflistingThe manual has an additional definition: “Shelflisting also is the activity of documenting the holdings of a collection as to location, volumes, and copies, providing an inventory of the collections.”The focus of this presentation will be on the definitions displayed on the slide.
11Arranging: Using Collocation, Differentiation, and Filing Order For a classification scheme such as LCC, shelflisting is used to subarrange resources with the same class number by means of:Collocation. Bringing like resources togetherDifferentiation. Distinguishing different resources from each other.Filing Order. Various devices—”necessary additions”--used to further subarrange files of collocated resources.Once you’ve brought together the like things and differentiated them from the unlike things, you often need to do a little more tweaking to keep things in good filing order.
12Cutter NumbersCutter numbers are the primary device used to collocate & differentiate records within the shelflist.In practice, shelflisting applies to Cutter numbers that have NOT been pre-assigned, usually Book Numbers, but also biography & geographic CuttersBiography numbers are covered in part 2, along with more detail on geographic Cutters.
13Book NumbersBook numbers are a subset of Cutter numbers; their most common function is to differentiate works and provide the basis for the order of filingBook numbers generally map to the main entry of the bibliographic record but there are many exceptions
14Example: BL65.D7 F85 Resource: F85: Book number corresponds to the main entry, Fuller05000‡a BL65.D7 ‡b F1001_‡a Fuller, Robert C., ‡d 1952-24510‡a Stairways to heaven : ‡b drugs in American religious history …BL65 is the subclass number for Religion, mythology, and rationalism.D7 is the pre-assigned Cutter number for the topic Drugs.
15Differentiate Book numbers can be used to differentiate works 050 00 ‡a BL65.D7 ‡b F1001_‡a Fuller, Robert C., ‡d 1952-24510‡a Stairways to heaven : ‡b drugs in American religious history / ‡c Robert C. Fuller.The book number F85 differentiates the book on religion and drugs by Robert Fuller from the book on religion and drugs by Timothy Leary, which is assigned the book number L4.05000‡a BL65.D7 ‡b L4 19681001_‡a Leary, Timothy Francis, ‡d 1920-24510‡a High priest / ‡c by Timothy Leary ; original art by Allen Atwell and Michael Green.
16CollocateBook numbers differentiate works, but they also collocate by bringing editions together:05000‡a BL65.D7 ‡b L4 19681001_‡a Leary, Timothy Francis, ‡d 1920-24510‡a High priest / ‡c by Timothy Leary ; original art by Allen Atwell and Michael Green.05000‡a BL65.D7 ‡b L4 19951001_‡a Leary, Timothy Francis, ‡d 1920-24510‡a High priest / ‡c Timothy Leary ; original art by Allen Atwell and Michael Green ; new edition art by Howard Hallis.The book number L4 differentiates the book on religion and drugs by Timothy Leary from the book on religion and drugs by Robert Fuller, which is assigned the book number F85. But different editions of the work by Timothy Leary are brought together by assigning the same book number L4.However, the editions also need to be differentiated, and this is done by adding the publication date of the edition following the book number.Note that while the book number L4 represents the work, the number itself corresponds to the main entry, in this case the author Timothy Leary.
17Cutter Number Construction Cutter numbers are alpha-numericThe number begins with a capital letter of the alphabet usually corresponding to the first letter of the name or title it representsThe rest of the number consists of Arabic numerals representing the remainder of the name or titleA table is used as a guide for mapping the Arabic numerals to the remaining letters of the name or titleRemember: the table function as a guide, not the last word. The object is to fit the number into the existing shelflist. The number you get in the 050 of your cataloging copy was assigned based on another library’s shelflist and not on the table; the number you assign or adjust to fit into our shelflist depends on what you find in our shelflist, not on the table. If the book number found on copy is not out of sequence with our shelflist, don’t correct it to match the table.
18Here’s a screenshot of the table we use Here’s a screenshot of the table we use. The table is based on frequency of use in Western European languages, so you may not find some exact matches for some languages. If, for example, you have to Cutter to a word with 2 initial consonants, generally go to the first letter on the table that precedes your letter. If the Cutter is to a word beginning with 2 D’s, start the number with D3; if the Cutter is to a word beginning with DW, start the number with D8. Use at least 2 digits for the number, basing the 3rd digit on the 3rd letter, and so on.The Q range: A word beginning with QW could map to Q9; additional digits could be added if Q99 was already claimed. (Qa-Qt: 2-29; Qu: 3-9, Qv-Qz: 9+)
19Example: Dublin (First Letter is a Consonant) To construct a number for the name Dublin:D corresponds to the first letter of the name; D is a consonant2nd letter is u. The table row for consonants assigns the number 8 to u, so: D8The number should be expanded to account for the 3rd letter, b. The table row for expansion numbers assigns the number 3 to the range a-d, so: D83You are not restricted to a single digit for the main entry; in practice it is probably safer to assign 2 digits to account for the main entry, e.g. D838. However, for copy cataloging you generally would not add more digits to the number as long as it fits in our local shelflist.05000‡a F457.G77 ‡b D1001_‡a Dublin, Doris.
20Example: First Letter is a Vowel To construct a number based on the title word Other:O corresponds to the first letter of the title; O is a vowel2nd letter is t. The table row for vowels assigns the number 8 to t, so: O8The number should be expanded to account for the 3rd letter, h. The table row for expansion numbers assigns the number 4 to the range e-h, so: O84In this case, the Cutter number corresponds to the main entry title. Note that shelflisting follows the same rules used for card filing and online index displays: the initial article is ignored.05000‡a PR1110.W6 ‡b O24505‡a The "other" eighteenth century …
21Example: first letter is S To construct a number based on the name Schäfer:S corresponds to the first letter of the nameThe table row for S assigns the number 3 to the combination ch, so: S3The number should be expanded to account for the 4th letter, a (the diaresis or umlaut is ignored). The table row for expansion numbers assigns the number 3 to the range a-d, so: S33A note about ignoring the umlaut. Under earlier rules, some letters modified by diacritics were filed as if written out as 2 letters, e.g. <umlaut>a was filed as ae. This results in some filing sequences that may be puzzling under the current filing rules. The rule of thumb is to ignore filing sequences based on outmoded rules or mistakes, at least with book numbers. For author and artist Cutters, which we aren’t covering in this session, the rule of thumb is sometimes not followed.05000‡a TD442.5 ‡b .S1001_‡a Schäfer, Andrea Iris.
22Example: First Letters QU Title main entry:To construct a number based on the title word Question:QU corresponds to the first 2 letters of the title (the initial article is skipped); use table row for QU3rd letter is e. The table row for initial letters QU assigns the number 4 to e, so: Q4The number should be expanded to account for the 4th letter, s. The table row for expansion numbers assigns the number 7 to the range p-s, so: Q4724504‡a The question of reception : ‡b martial arts fiction in English translation ...05000‡a PL2419.M37 ‡b QNote that names or titles beginning with Qa-Qt are assigned the number range 2-29.
23Example: Numbers & Dates in Titles If numerals require Cuttering, use the range A12-A19; if numerals are written out, Cutter like any other word05000‡a TC145 ‡b .A245‡a 25 years of Advances in water resources ...DO EXERCISE AFTER THIS SLIDESince A12-A19 represent a range, avoid using the exact numbers A12 or A19 when assigning the book number, since this won’t leave space if other numeral titles (or other main entries) need to be inserted into the file at a later time.<Note: for literature, separate works class in x.A61-xZ458, so.$a PS3558.A353 $b A # $a Haldeman, Joe $a 1968 / $c Joe Haldeman.To be covered in part 3, which will focus on more details>05000‡a BM723 ‡b .F24504‡a The fifty-eighth century : ‡b a Jewish renewal sourcebook …
24Using the LC Cutter Table EXERCISE 1Using the LC Cutter Table
25How Many Cutters?In standard shelflisting practice, catalogers assign one, two, or, more rarely, no Cutter number at all, depending on the instructions in the schedulesAssigning 3 or more Cutters is non-standard; no more than 2 alpha-numeric numbers are used to subarrange the class numberTechnically not all alpha-numeric numbers used to subarrange the class numbers are Cutters. Biography class numbers are subarranged by the Cutter for the biographee, but some additional subarrangement is by alpha-numeric numbers for form.
26Class Numbers without Cutters (Examples) Censuses are often subarranged by census date only; differentiation is by work letter: HA eSome collections of treaties are subarranged by the date of publication of the monograph: KZCollected works of literary authors: PQ <collected works of Emile Zola>Some numbers are not assigned Cutters at all. Before you consider a number of this type as an error and supply a Cutter number, check the classification schedule. (If you don’t have authorization, find someone who does.) If other numbers with the same class don’t have a Cutter, then the number from the cataloging copy is probably OK. If there is inconsistency in the shelf, check the schedules.(Other common example: sacred works, especially translations)However, keep in mind that some class numbers will have an “event date” but still require a Cutter number or numbers after the event date. We will go over these, but let’s first consider simpler situations.
27Class Numbers with One Cutter Number When there is one Cutter, it functions as the book number and maps to the main entry:05000‡a Z668 ‡b .R1001_‡a Rehman, Sajjad ur, ‡d 1951-24510‡a Preparing the information professional : ‡b an agenda for the future / ‡c Sajjad ur Rehman.In this example, “.R365” is the book number for the work Preparing the information professional by Sajjad ur Rehman; for filing arrangement, the number is mapped to the main entry, Rehman.
28Class Numbers with 2 Cutter Numbers Usually when two Cutter numbers are used, the first number subarranges the class number, and the 2nd number is the book number:05000‡a DC611.B848 ‡b H1001_‡a Hunt, Lindsay.24510‡a Essential Brittany / ‡c by Lindsay Hunt.In this example, DC611 is the class number for regions in France. The subarrangement uses the initial Cutter number B848 to map to the region, in this case Brittany. The second Cutter number H84 is the book number; for filing arrangement it maps to the main entry, Hunt.
29Subarrangment of the Class Number Using Double Cutters For some class numbers, two Cutters are used to subarrange the class numberThe second Cutter number does not map immediately to the main entry or it does not map at all
30Example: Double Cutter for Geographic Area For geographic area subarrangement, a digit is often added at the end of the first Cutter to indicate that the 2nd Cutter number is being used for further subarrangementAn additional digit(s) is added to the 2nd Cutter to further subarrange by main entryIf the first Cutter is for a country, a state, or a Canadian province, a table from the Shelflisting manual is used. These are called external tables. If the first Cutter is geographic but does not fall into any of these categories—one example would be a French region, like Brittany, then the number is provided by the classification schedule itself; these are called internal tables. Shelflisting work is generally restricted to the external geographic tables because the numbers can be adjusted; whereas the numbers in the internal tables cannot be adjusted.
31Geographic Cutter Table For the base number for the country, use the table in SCM Shelflisting G 300See also:The numbers from the external tables, like the LC Cutter table, are really guidelines. If the number for a given country conflicts with the Orbis—a different number is used for Ireland, or the number in the table for Ireland is out of sequence alphabetically—the number can be adjusted for local use. In some cases, the number mapped to a given country in the table is not the number used by LC because it conflicted with legacy practice.Use the table number as found as long as it doesn’t conflict with the sequence in Orbis.PS: You can also use the Cataloging Calculator.
32Example NA4415 Capitol & Parliament Buildings. By Country A-Z 05000‡a NA4415.I732 ‡b D1001_‡a Griffin, David J.24510‡a Leinster House, …61020‡a Leinster House (Dublin, Ireland) ‡x History..I732 The Cutter number for Ireland (I73) with an additional digit (2) to indicate further subdivision by locality within Ireland.D835 The 2nd Cutter D83 for Dublin, with an additional digit (5) to further subarrange by main entry (Griffin)For copy cataloging, you should probably leave the first cutter as is unless Orbis is already using I73 for another country. The part of the 2nd Cutter that applies to Dublin should be left as is as well, unless another number has been used for Dublin. On the other hand, you can change or add to the additional digit to fit the main entry into the existing shelflist. If there is no conflict with the sequence, leave well enough alone!
33Books about Books: 1st Cutter Criticism/commentary on the first Cutter number.Assign the same call number to the criticism/commentary that was assigned to the original text in the original language, and,If the call number for the original text has a single cutter, add the digit 3 to the Cutter, and then add a second Cutter for the main entry.Call numbers for books about books are derived from a previously existing number.
34Example: Original text: Criticism/Commentary: 050 00 ‡a B2948 ‡b .D46 1001_‡a Derrida, Jacques.24510‡a Glas / ‡c Jacques Derrida.Here’s an example.Note: the original text was published and cataloged before 1982, when a date was not included in the call number.The call number for Glas is B2948 D46. For the commentary, the cataloger adds 3 at the end of the book number and then constructs a 2nd Cutter number mapping to the main entry of the commentary, in this case the title Hegel after Derrida (H44). The date is the date of the commentary and not the date of the work commented.For single Cutter situations, the digit 3 on the original Cutter is important and should not be removed or changed in copy cataloging.On the other hand, a cursory look at the LC database indicates that many of their catalogers have not been consistent about following this practice. If a reasonable call number has been provided with the cataloging, there is no need to correct the number to follow the standard LC shelflisting guidelines unless Orbis already has an extensive file that follows the standard practice.05000‡a B2948.D463 ‡b H245‡a Hegel after Derrida / ‡c edited by Stuart Barnett.60010‡a Derrida, Jacques. ‡t Glas.
35Books about Books: 2nd Cutter Criticism/commentary on the second Cutter number.Assign the same call number to the criticism/commentary that was assigned to the original text in the original languageIf the call number for the original text already has 2 Cutters, add the digit 3 to the last Cutter, and then add a digit or digits to represent the main entry.When the original work was assigned 2 Cutters, the call number adjustment may seem to be less intuitive.If you look at some older records, you’ll notice that sometimes catalogers were confused about the procedure for expansion of the 2nd Cutter & added a 3rd Cutter in situations where the 2nd Cutter should have been expanded. Do not follow this practice. Adjust the end digits on the 2nd Cutter to fit into the Orbis main entry sequence.
36Example: Original text: Criticism/Commentary: 050 00 ‡a B3279.H49 ‡b D1001_‡a Derrida, Jacques.24510‡a De l’esprit : ‡b Heidegger et la question / ‡c Jacques Derrida.For the expansion row in the LC Cutter table, 6 corresponds to the range m-o and maps to the first letter of the first word of the title main entry.Note that a 3rd Cutter is not assigned for the main entry.05000‡a B3279.H49 ‡b D245‡a Of Derrida, Heidegger and spirit / ‡c edited by David Wood.60010‡a Derrida, Jacques. ‡t De l’esprit.
38Class Numbers with Dates/Numbers Followed by Cutter (1) Class numbers for U.S. presidential elections include the date of the election and are further subarranged by main entry: JK D <presidential election of 2000, main entry Dover; published in 2002>Class numbers for disaster relief (earthquakes, hurricanes, etc.) include the date of the event and are further subarranged, e.g. by locality and main entry: HV G85 O <assessment of Hurricane Katrina relief, G85 Gulf Coast, O5 to title>Just because a class number includes a date or other number not internal to the schedule, that does not mean that additional Cutter numbers cannot be added. The date or regiment number is not considered a Cutter, so up to 2 additional Cutters can be added. Note that a space separates the event date from the main part of the class number; whereas the first Cutter number is preceded by a period.<1st example: LCCN >
39Class Numbers with Dates/Numbers Followed by Cutter (2) Some versions of the Bible, further subarranged by place of publication BS C48 <Authorized version, published in Chicago>Class numbers for regimental histories include the number of the unit D st .S <101st Airborne Division, U.S. Army>Two other unusual constructions that are nevertheless fairly common for the class numbers for the Bible and for regimental histories.Use of the event date in the previous slide is relatively unusual. The date you see in most call numbers usually refers to the publication date (which is the case even in the examples for this slide). We’ll consider publication dates next.
40Beyond Cutters: DatesFrom 1982, the practice has been to add the imprint date to the call number of all monographic works, including multipart monographsDates are not added to the call numbers for serials and certain loose-leaf publications associated with legal materialsNote that the practice of adding dates to the call numbers of monographic works applies to cataloging performed from 1982, not items published from 1982; a title cataloged today for a 1975 imprint would include a date in the call number.Prior to 1982, a date was added to the call number only if the library owned another edition of the work.
41Examples (Dates) Imprint Call Number in 050 00 1996 PT2681.E18 ‡b Asimple monographcQA276.A12 ‡b Tmultipart[1994?]U53.V86 ‡b A3 1994probable date198-PG3665 ‡b .A1 1980zprobable decadeIn the last example, note thata.) hyphen in 260 is replaced with a 0z in the call number date. Note that the z is not used if a digit is not supplied, even if the digit is questionable. The z is called a work letter.b.) LC uses a lower case work letter, although current local practice is to use an upper case letter. We’ll briefly cover work letters in a later slide and go into more detail in a later presentation.
42Conference DatesSignificant exception to the use of the imprint date for monograph call numbers: conference main entry (use the date of the conference):05000‡a SD118 ‡b .S1112_‡a Seminar on Forest Technology Developments ‡d (1981 : ‡c Manila, Philippines)24510‡a Seminar on Forest Technology Developments …260__‡a Helsinki, Finland : ‡b National Board of Vocational Education, Forestry Training Programme for Developing Countries, ‡c 1982.If the date is not in the main entry, the imprint date is used. If the conference is not the main entry, the imprint date is used.
43Work LettersEditions published in the same year are usually differentiated by work letters, b-yUse A for photocopies; Z for “hyphened” dates (unless the main entry is corporate)Local: capitalize work letters; note that LC uses lower caseLC reserves the letter “a” for facsimile reproductions.* The letter “z” is reserved for dates where a digit is not supplied and therefore replaced with a hyphen (and—more obscurely--for commentaries on conferences). Yale cataloging uses a capital A for photocopies and follows the LC practice for the letter z. It is our local practice to capitalize all work letters.*<LC does use “a” if the republication follows the literal definition of “facsimile,” where the binding as well as the type face are intended to reproduce the original edition. However, just because a publisher calls a republication a “facsimile” does not make it one, and true facsimiles are so rare that I suspect LC catalogers sometimes neglect to assign the “a.”>
44Work Letter Example (From Orbis) 24512‡a A history of the world in 10 1/2 chapters / ‡c Julian Barnes.260__‡a London : ‡b Jonathan Cape, ‡c 1989.85200‡b ccl ‡h PR6052 A7455 ‡i H5 198924512‡a A history of the world in 10 1/2 chapters / ‡c Julian Barnes.260__‡a New York : ‡b Alfred A. Knopf, ‡c 1989.Here we have a work letter B used to differentiate the American edition from the British edition. Although LC cataloged the American edition, the work letter was added locally in Orbis because the American edition was cataloged after the British edition.<review question: why no period?>85200‡b ccl ‡h PR6052 A7455 ‡i H5 1989B
45Translation NumbersTranslation number practice is described in SCM:Shelflisting G 150Translation numbers are used to differentiate a translation from the original workTranslation numbers are added to the Cutter number for the work and use the range 12-18
46Translation Number Table .xOriginal work.x12Polyglot.x13English translation.x14French translation.x15German translation.x16Italian translation.x17Russian translation.x18Spanish translationThe translation number extension is used only when there is a uniform title with a language. If there are 2 languages listed in the uniform title area, use the first language.The numbers are meant to be guidelines. In former LC practice, if a language is not listed, the cataloger should select a number that would agree alphabetically with the table and any translations already in the shelflist. Yale practice (recently adopted by LC) is to reserve these numbers for the languages listed, and to use decimal expansion to insert numbers for other languages.The use of 1 is fairly recent; LC uses the translation number without 1 if the practice has already been established for a given work in their shelflist, so the LC call number even in recent publications may lack the 1.
47Translation Numbers: Example (1) Original:05000‡a DS135.P62 ‡b J1001_‡a Gross, Jan Tomasz.24510‡a Sąsiedzi : ‡b historia zagłady żydowskiego miasteczka …650_0‡a Jews ‡z Poland ‡z Jedwabne ‡x History.Review question: why doesn’t the 2nd Cutter map to the main entry?
48Translation Numbers: Example (2) Translation into English:05000‡a DS135.P62 ‡b J1001_‡a Gross, Jan Tomasz.24010‡a Sąsiedzi. ‡l English245‡a Neighbors : ‡b the destruction of the Jewish community in Jedwabne, Poland …
49Translation Numbers: Example (3) Translation into Dutch:05000‡a DS135.P62 ‡b J1001_‡a Gross, Jan Tomasz.24010‡a Sąsiedzi. ‡l Dutch245‡a Buren : ‡b de vernietiging van de joodse gemeenschap in Jedwabne…It’s actually unusual for LC to expand one of the translation numbers from the table; most Dutch translations cataloged by LC use 12, probably because Dutch translations are more common than polyglot translations. Since our local practice is to reserve the table numbers, it would be less unusual if a Dutch translation cataloged by Yale used 125.<Probably an oversight on the part of the LC shelflister; there appears to be no Danish translation in their catalog that has already claimed x12.>
50Translation Number Is Not Used-- If there is no uniform title (plus language) or the main entry is not a personal author or a titleIf the schedule has the caption By language, A-Z; instead, construct the Cutter number based on the language itself, e.g. E5 for EnglishThese seem to be the most common exceptions. In a later workshop, less common situations will be covered.If the main entry is corporate or a conference, or for autobiographies and correspondence, also no translation number, but this will be covered in a later session.
51With/Without Translation Number Uniform Title & Language--Add translation number:No uniform title (original title not given); no translation number:05000‡a DS135.N5 ‡b A1300_‡a Herinnering aan Joods Amsterdam. ‡l English.24510‡a Remembering Jewish Amsterdam / ‡c [compiled by] Philo Bregstein & Salvador Bloemgarten … translated from the Dutch by Wanda Boeke.Sometimes the title in the original language is unknown, or the title in the original language was never published. A uniform title cannot be assigned, so a translation number is not assigned.One more example: LCCN [On some aspects of the theory of Anosov systems]; personal author main entry; no 240, “translated from the Russian,” call number: QA M05000‡a TA455.C3 ‡b C245‡a Carbon molecules and materials / ‡c edited by Ralph Setton, Patrick Bernier, Serge Lefrant ; translated from the French by Ralph Setton.
52By Language A-Z-- Example PQ1170.A5-Z. French literature—Collections of French literature—Poetry—Translations of of French poetry into foreign languages—By language, A-Z05000‡a PQ1170.E6 ‡b C245‡a Classic French love poems / ‡c edited by Lisa Neal ; illustrations by Maurice Leloir.In other cases, the schedule will have special instructions for handling translations, so the standard table cannot be applied. The second example is for translations of French into German (G5)LCCNLCCN05000‡a PQ1170.G5 ‡b F24504‡a Der Finger Hölderlins : ‡b Poesie aus Frankreich / ‡c Jacques Roubaud ... [et al.] ...
53Copy Cataloging & Translations For copy cataloging, it’s impractical to check every number against the schedules, and there are many situations where the standard translation numbers are not usedThe general guideline for copy cataloging is: Do not “correct” call numbers because you think the translation number was left off
55Filing OrderShelf arrangement is generally derived from the filing rules for card catalogsFor example: names and titles are arranged in alphabetical order; different works with the same main entry are subarranged by title; initial articles in titles are skipped; numerals file before names and titlesSince editions will generally have the same book number, chronological order by year is used to subarrange editionsWork letters are used to subarrange editions published in the same yearAlthough most catalogs are now electronic, shelflisting assumes a basic understanding of the filing rules used for card catalogs. You may notice that the shelf arrangement does not always follow the computer sorting order of browse indexes for names. Shelflisting is usually based on a pre-computerized filing order, since it is impractical to reclassify your collection to synchronize it with current browse displays (which, in addition, may not always be consistent).
56Example: 050 00 Main Entry Title Imprint Künstliche Menschen PN1995.KKael, Pauline.Going steady.Little, Brown, 1970PN1995.K bTemple Smith, 1970.PN1995.KM. Boyars, 1994PN1995.KKuhn, Annette.Dreaming of Fred and Ginger.New York University Press, 2002PN1995.KKünstliche MenschenJovis, c2000.In this example, main entry Kael files before main entry Kuhn, followed by title main entry Kunstliche (the umlaut is ignored in filing). The book numbers are constructed to follow the main entry filing arrangement. Because the Cutter numbers are decimal expansions, new numbers may be inserted into the sequence to maintain the filing order.Editions of the same work by Kael, Going steady, are assigned the same book number and are distinguished by year. Two editions of Going steady published in 1970 are held by the library, and are differentiated by the work letter b, which is assigned to the 1970 edition cataloged 2nd. (Some libraries may not create separate records for different editions and keep all editions under the number assigned to the first edition cataloged.)
57Inserting the NumberBook number for a work should be unique; call number for an edition should be uniqueCutter numbers are expanded decimallyWhen constructing a Cutter number, follow the LC Table ranges if possible, but sometimes expansion numbers are just used for expansionGenerally do not end a Cutter number with 0 or 1, since this will limit future insertionsLast bullet: even 2 is sometimes not a good idea, since a tight sequence will then require the next person to use 1.Cutter number with 2 at the end; try NJ18 D1
58Example: 050 00 Main Entry Title Imprint PN1995.K23 1970 Kael, Pauline.Going steady.Little, Brown, 1970.PN1995.KM. Boyars, 1994.PN1995.KState of the art.Dutton, 1985.PN1995.KKasdan, Margo A.Critical eye.Kendall/Hunt, 1988.When inserting a new number, we need to keep a number of things in mind. We want to insert the main entry in alphabetical order: Kael should file before Kasdan.Within the file of books by Kael, we don’t want to assign the same book number to a different work. Kael’s book State of the art should have a different book number from her book Going steady.On the other hand, the 2 editions of Kael’s Going steady should have the same book number, but they also need to be differentiated by date because the call number for a distinct edition is supposed to be unique. Finally, we want to insert State of the art so that it subarranges by title in standard filing order under the main entry for Kael, i.e., after Going steady.If we followed the LC Cutter Table strictly, the book number would be K34, but as you can see, the file has already started to deviate from the table. At this point, the digits assigned are used to position the new title relative to the previously assigned numbers; they do not necessarily map to specific letters.
59Example: 050 00 Main entry Title Imprint PN1995.K19 1991 Kael, Pauline.5001 nights at the movies.H. Holt, 1991.PN1995.KGoing steady.Little, Brown, 1970.PN1995.KM. Boyars, 1994.PN1995.KState of the art.Dutton, 1985.In this example, all works have the same main entry, so the only concern is retaining the subarrangement by title. We want to insert a number for Kael’s 5001 nights at the movies. LC follows the most current filing rules and files numbers before titles.
61Copy Cataloging Expectations (1) Be reasonably alert to misassigned, mistranscribed, or non-standard modifications of LC class call numbersClassification appears to be inconsistent with other titles in the immediate area of the file EXAMPLE: HD6535.N42 S <crime in New York; should have been HV6535.N42 S > HD6535 … <other books are about labor unions in Mexico>Class number is completely new to the fileThe last slides focus on copy cataloging expectations. These apply only if the call number has to be shelflisted, so if you are following the trailing X procedure, it is not expected that you would be checking for any of these things.Verifying a completely new number is now relatively easy to do with ClassWeb. If you don’t have authorization, someone in your unit does, if your unit does cataloging.
62Copy Cataloging Expectations (2) Keep editions and translations togetherIf you have the 2nd ed. in hand, check for a 1st ed.If you have a 1st American ed., check for a British or Canadian ed.If you have a translation, check for the original
63Copy Cataloging Expectations (3) Don’t accept call numbers with more than 2 Cutter numbersDo not automatically “correct” a Cutter to align with the main entryDo not automatically add “missing” translation numbersCall number date should match on the conference date only if the conference date is in the main entryWith regard to translation numbers, in copy cataloging the best practice is to not add a translation number if the source copy does not have one. As you’ve seen, there are a number of exceptions where a translation number should not be added to the call number.
65For More Information …Library of Congress Call Numbers OverviewLibrary of Congress Classification Outline
66Still More Information … Shelflisting IntroductionLC Cutter TableLC Translation Table
67LC Cutter Table 1 After initial vowels for the second letter: b d l-m prs-tu-yUse number:23456789After initial letter S for the second letter:acheh-im-ptuw-zAfter initial letters Qu for the second letter:ioyFor initial letters Qa-Qt, use:2-29After other initial consonants for the second letter:For expansion for the letter:a-de-hi-lm-op-st-vFor authors or titles starting with Arabic numbers use A12-A19