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1 Shelflisting: Part One Basic Introduction 9/06.

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1 1 Shelflisting: Part One Basic Introduction 9/06

2 2 LCC Call Numbers Call number= Class Number + Book Number + Date Class number: from the LC classification schedules (accessed via ClassWeb); corresponds to the primary subject of the book Book Number: used to subarrange books with the same class number

3 3 LC Class Numbers Begin with one to three capital letters. (Only D and K classes use 3 letters) Then, whole numbers in ascending order TH4536 Paper and pulp mills TH4537 Rolling mills Decimal extensions (to insert new topics between whole numbers) TH4536.5 Printing plants

4 4 Cutter Numbers In the schedules, some class numbers are further subarranged with Cutter numbers representing topics, places, or persons Definition: “a method of representing words or names by using a decimal point followed first by a letter of the alphabet, then by one or more Arabic numerals. A Cutter number is read and sorted as a decimal number.”

5 5 Pre-assigned Cutters HN79.C8Social conditions in Connecticut HV5824.L38Drug use by lawyers NC783.8.H65Drawing of horses TR781.B35Photography of bald persons

6 6 Call Number Tagging Bibliographic record, call number assigned by LC: 050 00 ‡a ‡b Bibliographic record, call number not assigned by LC, but using LC classification: 050 _4 ‡a ‡b MFHD 852 0x ‡b ‡h ‡i

7 7 Call Number Formatting A period is used before the first Cutter; a period is never used before the second Cutter (if there) The (second) subfield delimiter is entered before the LAST Cutter number If there is no Cutter number, the subfield delimiter is entered before the date

8 8 Tagging/Formatting Examples 05000‡a GV1101 ‡b.K66 2000 85200‡b sml ‡h GV1101 ‡i.K66X 2000 (LC) 050_4‡a HC28.5.G7 ‡b C65 1987 85200‡b lsf ‡h HC28.5.G7 ‡i C65 1987 (LC) 05000‡a BP109 ‡b 2004 85200‡b ccl ‡h BP109 ‡i 2004 (LC)

9 9 Definition: Shelflist “A file of bibliographic records arranged in the same order as the corresponding materials on the shelves.”—Subject Cataloging Manual: Shelflisting

10 10 Definition: Shelflisting “The activity of arranging materials within an existing collection, normally by author; “The activity of determining the book or author number and necessary additions to the call number for a unique number.”—Subject Cataloging Manual: Shelflisting

11 11 Arranging: Using Collocation, Differentiation, and Filing Order For a classification scheme such as LCC, shelflisting is used to subarrange resources with the same class number by means of:  Collocation. Bringing like resources together  Differentiation. Distinguishing different resources from each other.  Filing Order. Various devices—”necessary additions”--used to further subarrange files of collocated resources.

12 12 Cutter Numbers Cutter numbers are the primary device used to collocate & differentiate records within the shelflist. In practice, shelflisting applies to Cutter numbers that have NOT been pre- assigned, usually Book Numbers, but also biography & geographic Cutters

13 13 Book Numbers Book numbers are a subset of Cutter numbers; their most common function is to differentiate works and provide the basis for the order of filing Book numbers generally map to the main entry of the bibliographic record but there are many exceptions

14 14 Example: BL65.D7 F85 Resource: F85: Book number corresponds to the main entry, Fuller 05000‡a BL65.D7 ‡b F85 2000 1001_‡a Fuller, Robert C., ‡d 1952- 24510‡a Stairways to heaven : ‡b drugs in American religious history …

15 15 Differentiate Book numbers can be used to differentiate works 05000‡a BL65.D7 ‡b F85 2000 1001_‡a Fuller, Robert C., ‡d 1952- 24510‡a Stairways to heaven : ‡b drugs in American religious history / ‡c Robert C. Fuller. 05000‡a BL65.D7 ‡b L4 1968 1001_‡a Leary, Timothy Francis, ‡d 1920- 24510‡a High priest / ‡c by Timothy Leary ; original art by Allen Atwell and Michael Green.

16 16 Collocate Book numbers differentiate works, but they also collocate by bringing editions together: 05000‡a BL65.D7 ‡b L4 1968 1001_‡a Leary, Timothy Francis, ‡d 1920- 24510‡a High priest / ‡c by Timothy Leary ; original art by Allen Atwell and Michael Green. 05000‡a BL65.D7 ‡b L4 1995 1001_‡a Leary, Timothy Francis, ‡d 1920- 24510‡a High priest / ‡c Timothy Leary ; original art by Allen Atwell and Michael Green ; new edition art by Howard Hallis.

17 17 Cutter Number Construction Cutter numbers are alpha-numeric The number begins with a capital letter of the alphabet usually corresponding to the first letter of the name or title it represents The rest of the number consists of Arabic numerals representing the remainder of the name or title A table is used as a guide for mapping the Arabic numerals to the remaining letters of the name or title

18 18

19 19 Example: Dublin (First Letter is a Consonant) To construct a number for the name Dublin: D corresponds to the first letter of the name; D is a consonant 2 nd letter is u. The table row for consonants assigns the number 8 to u, so: D8 The number should be expanded to account for the 3 rd letter, b. The table row for expansion numbers assigns the number 3 to the range a-d, so: D83 05000‡a F457.G77 ‡b D83 1991 1001_‡a Dublin, Doris.

20 20 Example: First Letter is a Vowel To construct a number based on the title word Other: O corresponds to the first letter of the title; O is a vowel 2 nd letter is t. The table row for vowels assigns the number 8 to t, so: O8 The number should be expanded to account for the 3 rd letter, h. The table row for expansion numbers assigns the number 4 to the range e-h, so: O84 05000‡a PR1110.W6 ‡b O84 2000 24505‡a The "other" eighteenth century …

21 21 Example: first letter is S To construct a number based on the name Schäfer: S corresponds to the first letter of the name The table row for S assigns the number 3 to the combination ch, so: S3 The number should be expanded to account for the 4th letter, a (the diaresis or umlaut is ignored). The table row for expansion numbers assigns the number 3 to the range a-d, so: S33 05000‡a TD442.5 ‡b.S33 2001 1001_‡a Schäfer, Andrea Iris.

22 22 Example: First Letters QU Title main entry: To construct a number based on the title word Question: QU corresponds to the first 2 letters of the title (the initial article is skipped); use table row for QU 3rd letter is e. The table row for initial letters QU assigns the number 4 to e, so: Q4 The number should be expanded to account for the 4 th letter, s. The table row for expansion numbers assigns the number 7 to the range p-s, so: Q47 24504‡a The question of reception : ‡b martial arts fiction in English translation... 05000‡a PL2419.M37 ‡b Q47 1997

23 23 Example: Numbers & Dates in Titles If numerals require Cuttering, use the range A12-A19; if numerals are written out, Cutter like any other word 05000‡a TC145 ‡b.A1425 2003 24500‡a 25 years of Advances in water resources... 05000‡a BM723 ‡b.F48 1996 24504‡a The fifty-eighth century : ‡b a Jewish renewal sourcebook …

24 24 EXERCISE 1 Using the LC Cutter Table

25 25 How Many Cutters? In standard shelflisting practice, catalogers assign one, two, or, more rarely, no Cutter number at all, depending on the instructions in the schedules Assigning 3 or more Cutters is non- standard; no more than 2 alpha- numeric numbers are used to subarrange the class number

26 26 Class Numbers without Cutters (Examples) Censuses are often subarranged by census date only; differentiation is by work letter: HA201 1990e Some collections of treaties are subarranged by the date of publication of the monograph: KZ236 2000 Collected works of literary authors: PQ2489 2002

27 27 Class Numbers with One Cutter Number When there is one Cutter, it functions as the book number and maps to the main entry: 05000‡a Z668 ‡b.R365 2000 1001_‡a Rehman, Sajjad ur, ‡d 1951- 24510‡a Preparing the information professional : ‡b an agenda for the future / ‡c Sajjad ur Rehman.

28 28 Class Numbers with 2 Cutter Numbers Usually when two Cutter numbers are used, the first number subarranges the class number, and the 2 nd number is the book number: 05000‡a DC611.B848 ‡b H84 1997 1001_‡a Hunt, Lindsay. 24510‡a Essential Brittany / ‡c by Lindsay Hunt.

29 29 Subarrangment of the Class Number Using Double Cutters For some class numbers, two Cutters are used to subarrange the class number The second Cutter number does not map immediately to the main entry or it does not map at all

30 30 Example: Double Cutter for Geographic Area For geographic area subarrangement, a digit is often added at the end of the first Cutter to indicate that the 2 nd Cutter number is being used for further subarrangement An additional digit(s) is added to the 2 nd Cutter to further subarrange by main entry

31 31 Geographic Cutter Table For the base number for the country, use the table in SCM Shelflisting G 300 See also: http://staff.library.mun.ca/staff/toolbox/tables/regcoun.htm http://staff.library.mun.ca/staff/toolbox/tables/regcoun.htm

32 32 Example NA4415 Capitol & Parliament Buildings. By Country A-Z.I732 The Cutter number for Ireland (I73) with an additional digit (2) to indicate further subdivision by locality within Ireland.D835 The 2 nd Cutter D83 for Dublin, with an additional digit (5) to further subarrange by main entry (Griffin) 05000‡a NA4415.I732 ‡b D835 2000 1001_‡a Griffin, David J. 24510‡a Leinster House, 1744-2000 … 61020‡a Leinster House (Dublin, Ireland) ‡x History.

33 33 Books about Books: 1 st Cutter Criticism/commentary on the first Cutter number. Assign the same call number to the criticism/commentary that was assigned to the original text in the original language, and, If the call number for the original text has a single cutter, add the digit 3 to the Cutter, and then add a second Cutter for the main entry.

34 34 Example: Original text: Criticism/Commentary: 05000‡a B2948 ‡b.D46 1001_‡a Derrida, Jacques. 24510‡a Glas / ‡c Jacques Derrida. 05000‡a B2948.D463 ‡b H44 1998 24500‡a Hegel after Derrida / ‡c edited by Stuart Barnett. 60010‡a Derrida, Jacques. ‡t Glas.

35 35 Books about Books: 2 nd Cutter Criticism/commentary on the second Cutter number. Assign the same call number to the criticism/commentary that was assigned to the original text in the original language If the call number for the original text already has 2 Cutters, add the digit 3 to the last Cutter, and then add a digit or digits to represent the main entry.

36 36 Example: Original text: Criticism/Commentary: 05000‡a B3279.H49 ‡b D48 1987 1001_‡a Derrida, Jacques. 24510‡a De l’esprit : ‡b Heidegger et la question / ‡c Jacques Derrida. 05000‡a B3279.H49 ‡b D4836 1993 24500‡a Of Derrida, Heidegger and spirit / ‡c edited by David Wood. 60010‡a Derrida, Jacques. ‡t De l’esprit.

37 37 Exercise 2 Books about Books

38 38 Class Numbers with Dates/Numbers Followed by Cutter (1) Class numbers for U.S. presidential elections include the date of the election and are further subarranged by main entry: JK526 2000.D68 2002 Class numbers for disaster relief (earthquakes, hurricanes, etc.) include the date of the event and are further subarranged, e.g. by locality and main entry: HV636 2005.G85 O5 2006

39 39 Class Numbers with Dates/Numbers Followed by Cutter (2) Some versions of the Bible, further subarranged by place of publication BS2085 1976.C48 Class numbers for regimental histories include the number of the unit D769.3 101st.S48 1976

40 40 Beyond Cutters: Dates From 1982, the practice has been to add the imprint date to the call number of all monographic works, including multipart monographs Dates are not added to the call numbers for serials and certain loose-leaf publications associated with legal materials

41 41 Examples (Dates) ImprintCall Number in 050 00 1996PT2681.E18 ‡ b A9413 1996 simple monograph c1984-1994QA276.A12 ‡ b T85 1984 multipart [1994?]U53.V86 ‡ b A3 1994 probable date 198-PG3665 ‡ b.A1 1980z probable decade

42 42 Conference Dates Significant exception to the use of the imprint date for monograph call numbers: conference main entry (use the date of the conference): 05000‡a SD118 ‡b.S455 1981 1112_‡a Seminar on Forest Technology Developments ‡d (1981 : ‡c Manila, Philippines) 24510‡a Seminar on Forest Technology Developments … 260__‡a Helsinki, Finland : ‡b National Board of Vocational Education, Forestry Training Programme for Developing Countries, ‡c 1982.

43 43 Work Letters Editions published in the same year are usually differentiated by work letters, b- y Use A for photocopies; Z for “hyphened” dates (unless the main entry is corporate) Local: capitalize work letters; note that LC uses lower case

44 44 Work Letter Example (From Orbis) 24512‡a A history of the world in 10 1/2 chapters / ‡c Julian Barnes. 260__‡a London : ‡b Jonathan Cape, ‡c 1989. 24512‡a A history of the world in 10 1/2 chapters / ‡c Julian Barnes. 260__‡a New York : ‡b Alfred A. Knopf, ‡c 1989. 85200‡b ccl ‡h PR6052 A7455 ‡i H5 1989 85200‡b ccl ‡h PR6052 A7455 ‡i H5 1989B

45 45 Translation Numbers Translation number practice is described in SCM:Shelflisting G 150 Translation numbers are used to differentiate a translation from the original work Translation numbers are added to the Cutter number for the work and use the range 12-18

46 46 Translation Number Table.xOriginal work.x12Polyglot.x13English translation.x14French translation.x15German translation.x16Italian translation.x17Russian translation.x18Spanish translation

47 47 Translation Numbers: Example (1) Original: 05000‡a DS135.P62 ‡b J4439 2000 1001_‡a Gross, Jan Tomasz. 24510‡a Sąsiedzi : ‡b historia zagłady żydowskiego miasteczka … 650_0‡a Jews ‡z Poland ‡z Jedwabne ‡x History.

48 48 Translation Numbers: Example (2) Translation into English: 05000‡a DS135.P62 ‡b J443913 2002 1001_‡a Gross, Jan Tomasz. 24010‡a Sąsiedzi. ‡l English 24510‡a Neighbors : ‡b the destruction of the Jewish community in Jedwabne, Poland …

49 49 Translation Numbers: Example (3) Translation into Dutch: 05000‡a DS135.P62 ‡b J4439125 2002 1001_‡a Gross, Jan Tomasz. 24010‡a Sąsiedzi. ‡l Dutch 24510‡a Buren : ‡b de vernietiging van de joodse gemeenschap in Jedwabne…

50 50 Translation Number Is Not Used-- If there is no uniform title (plus language) or the main entry is not a personal author or a title If the schedule has the caption By language, A-Z; instead, construct the Cutter number based on the language itself, e.g. E5 for English

51 51 With/Without Translation Number Uniform Title & Language--Add translation number: No uniform title (original title not given); no translation number: 05000‡a TA455.C3 ‡b C368 2002 24500‡a Carbon molecules and materials / ‡c edited by Ralph Setton, Patrick Bernier, Serge Lefrant ; translated from the French by Ralph Setton. 05000‡a DS135.N5 ‡b A53713 2004 1300_‡a Herinnering aan Joods Amsterdam. ‡l English. 24510‡a Remembering Jewish Amsterdam / ‡c [compiled by] Philo Bregstein & Salvador Bloemgarten … translated from the Dutch by Wanda Boeke.

52 52 By Language A-Z-- Example PQ1170.A5-Z. French literature—Collections of French literature—Poetry—Translations of of French poetry into foreign languages—By language, A-Z 05000‡a PQ1170.E6 ‡b C45 1998 24500‡a Classic French love poems / ‡c edited by Lisa Neal ; illustrations by Maurice Leloir. 05000‡a PQ1170.G5 ‡b F55 1996 24504‡a Der Finger Hölderlins : ‡b Poesie aus Frankreich / ‡c Jacques Roubaud... [et al.]...

53 53 Copy Cataloging & Translations For copy cataloging, it’s impractical to check every number against the schedules, and there are many situations where the standard translation numbers are not used The general guideline for copy cataloging is: Do not “correct” call numbers because you think the translation number was left off

54 54 Exercise 3 Translation Numbers

55 55 Filing Order Shelf arrangement is generally derived from the filing rules for card catalogs For example: names and titles are arranged in alphabetical order; different works with the same main entry are subarranged by title; initial articles in titles are skipped; numerals file before names and titles Since editions will generally have the same book number, chronological order by year is used to subarrange editions Work letters are used to subarrange editions published in the same year

56 56 Example: 050 00Main EntryTitleImprint PN1995.K23 1970Kael, Pauline.Going steady.Little, Brown, 1970 PN1995.K23 1970bKael, Pauline.Going steady.Temple Smith, 1970. PN1995.K23 1994Kael, Pauline.Going steady.M. Boyars, 1994 PN1995.K765 2002Kuhn, Annette. Dreaming of Fred and Ginger. New York University Press, 2002 PN1995.K78 2000 Künstliche Menschen Jovis, c2000.

57 57 Inserting the Number Book number for a work should be unique; call number for an edition should be unique Cutter numbers are expanded decimally When constructing a Cutter number, follow the LC Table ranges if possible, but sometimes expansion numbers are just used for expansion Generally do not end a Cutter number with 0 or 1, since this will limit future insertions

58 58 Example: 050 00Main EntryTitleImprint PN1995.K23 1970Kael, Pauline.Going steady.Little, Brown, 1970. PN1995.K23 1994Kael, Pauline.Going steady.M. Boyars, 1994. PN1995.K2527 1985Kael, Pauline.State of the art.Dutton, 1985. PN1995.K286 1988Kasdan, Margo A. Critical eye.Kendall/Hunt, 1988.

59 59 Example: 050 00Main entryTitleImprint PN1995.K19 1991Kael, Pauline.5001 nights at the movies. H. Holt, 1991. PN1995.K23 1970Kael, Pauline.Going steady.Little, Brown, 1970. PN1995.K23 1994Kael, Pauline.Going steady.M. Boyars, 1994. PN1995.K2527 1985Kael, Pauline.State of the art.Dutton, 1985.

60 60 Exercise 4 Inserting a New Number

61 61 Copy Cataloging Expectations (1) Be reasonably alert to misassigned, mistranscribed, or non-standard modifications of LC class call numbers  Classification appears to be inconsistent with other titles in the immediate area of the file EXAMPLE: HD6535.N42 S27 1991 HD6535 …  Class number is completely new to the file

62 62 Copy Cataloging Expectations (2) Keep editions and translations together  If you have the 2 nd ed. in hand, check for a 1 st ed.  If you have a 1 st American ed., check for a British or Canadian ed.  If you have a translation, check for the original

63 63 Copy Cataloging Expectations (3) Don’t accept call numbers with more than 2 Cutter numbers Do not automatically “correct” a Cutter to align with the main entry Do not automatically add “missing” translation numbers Call number date should match on the conference date only if the conference date is in the main entry

64 64 Exercise 5 Spotting/Imagining Errors

65 65 For More Information … Library of Congress Call Numbers Overview http://www.library.yale.edu/cataloging/Orbis2Man ual/LC%20class%20overview.htm http://www.library.yale.edu/cataloging/Orbis2Man ual/LC%20class%20overview.htm Library of Congress Classification Outline http://www.loc.gov/catdir/cpso/lcco/lcco.html http://www.loc.gov/catdir/cpso/lcco/lcco.html

66 66 Still More Information … Shelflisting Introduction http://www.library.yale.edu/cataloging/Orbis2Manual/Shelfli sting.htm http://www.library.yale.edu/cataloging/Orbis2Manual/Shelfli sting.htm LC Cutter Table http://www.library.yale.edu/cataloging/cuttertable.htm http://www.library.yale.edu/cataloging/cuttertable.htm LC Translation Table http://www.library.yale.edu/cataloging/translation.htm http://www.library.yale.edu/cataloging/translation.htm

67 LC Cutter Table 1After initial vowels for the second letter: bdl-mnprs-tu-y Use number:23456789 2After initial letter S for the second letter: acheh-im-ptuw-z Use number:23456789 3After initial letters Qu for the second letter: aeiorty Use number:3456789 For initial letters Qa-Qt, use:2-29 4After other initial consonants for the second letter: aeioruy Use number:3456789 5For expansion for the letter:a-de-hi-lm-op-st-vw-z Use number:3456789 For authors or titles starting with Arabic numbers use A12-A19


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