Presentation on theme: "Welcome to Tax Intercept Training 2014"— Presentation transcript:
1Welcome to Tax Intercept Training 2014 California Dept. of Social Services Fraud Bureau 744 P St. MS Sacramento, CA (916) Main Line (916) FaxRussell AskewOffset Program Coordinator(916)Joseph ZuluetaOffset Program Coordinator(916)
2Training Agenda Basics When? Why? What? Who? How? Modification record typesTumbleweedWIS ReportsReversals & AdjustmentsUsing WISHearingsSSA & OffsetsAnnual FormsSafeguardsFNS 209Tic thru quickly. We’ll spend most of our time with the MEDS-WIS files, Tumbleweed and Using WIS
3Definitions CDSS (California Department of Social Services) - Administers county-run welfare programs in CaliforniaFraud Bureau- Administers administrative offset program to recover overpaid CalWORKs and CalFresh benefitsOPC (Offset Program Coordinators)- Russell Askew & Joseph Zulueta WIS (Welfare Intercept System)- CDSS Fraud’s offset databaseTOP (Treasury Offset Program)- The US Dept of Treasury’s offset program and database that offsets federal tax refunds, SS benefits, and federal salaries
4Definitions IRS (Internal Revenue Service) - Federal tax and payment agency that sends payment data to TOP- Provides addresses from federal tax returns (FTI)FTB (Franchise Tax Board)- State tax agency that offsets state tax refunds, state salaries and California State Lottery winningsSSA (Social Security Agency)- Payment agency sends data to TOP for offset – retirement, survivor and disability ONLY
5Definitions FMS (Financial Management Service) - Division within the USDT that runs the Treasury Offset ProgramFNS (Food and Nutrition Service)- Division within the USDA that runs SNAPSNAP (Supplemental Nutrition Assistance Program)- Formerly FSP or Food Stamp ProgramFTI (Federal Tax Information)- Information sourced from federal tax returns (i.e. name, address, SSN)
6DefinitionsO-Tech (Office of of Technology Services) - Responsible for Tumbleweed & mainframe that hosts WIS, MEDS - Formerly DTS (Dept. of Technology Services) MEDS (Medi-Cal Eligibility Data System) - California Dept of Health Care Services’ eligibility & benefit data system STS (SecureTransport™ Server) aka ‘Tumbleweed’ - Server that allows counties and state to share data securely
7Consortia CalWIN (CalWORKS Information Network) California Work Opportunity and Responsibility to KidsLEADER (Los Angeles Eligibility, Automated Determination, Evaluation and Reporting)C-IV
8Basics – When? Claim established Cost effective Debtor not receiving CalWORKs or CalFresh benefitsNo litigation pending (hearings, bankruptcies, foreclosures)Court-ordered restitution (judgment debts)Debtor is nonresponsive to NOAFailure to make payments on a regular basis90 days after date claim becomes delinquentNo time limit for tax interceptClaim Established - CDSS Manual letter No. CFC MPP , MPPDebtor not receiving CW or CF benefits - CDSS Manual letter No. CFC MPP , 7 CFR (n)(1), 7 CFR (n)(4)No litigation pending - CDSS Manual letter No. CFC MPP , MPPCourt-ordered restitution - CDSS Manual letter No. CFC MPP to .14Debtor is nonresponsive to NOA - CDSS Manual letter No. CFC MPPFailure to make payments on a regular basis - CDSS Manual letter No. CFC MPP90 days after date claim becomes delinquent - CDSS Manual letter No. CFC MPP
9Basics – Why? DUE PROCESS! Due process is key to everything we do. If we do everything the right way, we don’t have to worry about numbers going down, up, or sideways. 14th Amendment.
10Basics – What? Amount of claim ONLY Minimum for FTB offset - $10 Minimum for TOP offset - $25CalWORKS – FTB ONLYCalFresh – TOP first, then FTBAmount of claim ONLY - MPP (a)Minimum for FTB offset - CDSS Manual letter No. CFC MPPMinimum for TOP offset - CDSS Manual letter No. CFC MPPCalFresh – TOP first, then FTB - DCIA of 1996, 7 CFR (n), CDSS Manual letter No. CFC MPP
11Basics – Who? Adults, 18 years old and older CalFresh – ALL adults in household equally responsible for entire claim amountCalWORKs1st Aided caretaker relative2nd remainder of AUNEVER unaided caretaker relativeAdults, 18 years old and older - MPP , MPPCalFresh – ALL adults in household equally responsible for entire claim amount - MPPCalWORKs - MPP
12Basics – How? Manually Electronically Thru consortia Directly to TumbleweedFloppies, CDs, files attached to s to State Offset Program CoordinatorManuallyDPS 249Temp 1722AFor more information on submitting forms directly to Tumbleweed you can have your IT people call our IT people. We’re going to use the DPS 249 for our data submission examples.
13Basics – How?DPS 249Welfare Intercept System County Transaction DocumentDPS249.PDFTesting for online versionMust have WIS accessThe DPS 249 document is used to provide the information from the counties to the (WIS) Welfare Intercept System, the Calif. Dept of Social Services, Fraud offset data base.
14Basics – How? ALL claims in WIS keyed by: Two-digit county code Debtor SSNDelinquency Date
15Basics – How?Example A:County Code: Alameda CountySSN: Margaret BlaineDate in YYYYMMDD January 1st, 2008First two numbers are the county code #.3rd through 11 numbers are the persons social security # The last 8 numbers are first the year (4 #s) the month (2 #s) and the day (2 #s)
165899900991920011231 Basics – How? Example B: County Code: Yuba County SSN: Max CapricornDate in YYYYMMDD December 31st, 2001First two numbers are the county code #.3rd through 11 numbers are the persons social security # The last 8 numbers are first the year (4 #s) the month (2 #s) and the day (2 #s)
18Record Type 1 – Establish FTB Offset Example 29R2011WESTRROM23SSF22RRROGartainParshowD146ORHarriet Hardworker44 W. Made Up StreetRRRCaliforniavilleCA00018R = RequiredO = Optional35 to 45 days fromdate of submissionto WIS to offset.MUST INCLUDE ADDRESS
19Record Type 1 – Establish TOP Offset Example 29RR2011WESTRROM23SSF22RRROGartainParshowDOOHarriet Hardworker44 W. Made Up Street257OOOCaliforniavilleCA00018R = RequiredO = Optional135 to 210 days from date of submission to offsetAutomatically uses IRS address
20Record Type 2 - Decrease R O R R R R O R O O O O O O O O R = Required 29R2011WESTxRROM23SSF22ROOOGartainParshowD70OOHarriet Hardworker44 W. Made Up Street25OOOCaliforniavilleCA00018R = RequiredO = OptionalThis is the amount the debt will be decreased by
21Record Type 3 - Delete R O R R R O R O O O O O O O O R = Required 29R2011WESTxROM23SSF22ROOOGartainParshowDOOHarriet Hardworker44 W. Made Up StreetOOOCaliforniavilleCA00018R = RequiredO = OptionalRecord Type – 3 will eliminate balances for ALL debts under that delinquency date
22Record Type 4 – Refund TOP Offsets ONLY xO29RR2011WESTRRROM23SSF22ROOOGartainParshowDOOHarriet Hardworker44 W. Made Up StreetOOOCaliforniavilleCA00018160R = RequiredO = OptionalNOTE: Although FTB and SSA do not reverse offsets, SS recipients can receive economic stimulus payments, so use this for ALL refunds of federal offsets
23Record Type 7 - Increase O R R R R R O R O O O O O O O O R = Required xOR29RR2011WESTRROM23SSF22ROOOGartainParshowDOOHarriet Hardworker44 W. Made Up Street1657OOOCaliforniavilleCA00018R = RequiredO = OptionalThis is the amount the debt(s) will be increased by. Will generate new pre-offset notices from CDSS and FMS (TOP), but not FTB, with new calculated total amount
24Record Type 8 – Suspend TOP Offsets ONLY 29R2011WESTxRROM23SSF22ROOOGartainParshowDOOHarriet Hardworker44 W. Made Up Street257.00OOOCaliforniavilleCA00018Record Type-8 is useful for debtors who have requested a hearing or filed for bankruptcyR = RequiredO = OptionalAny cents needs to be dropped to keep the amount to the whole dollar. So $ becomes $257.00
25Record Type 9 – Reactivate TOP Offsets ONLY 29R2011WESTxROM23SSF22ROOOGartainParshowDOOHarriet Hardworker44 W. Made Up StreetOOOCaliforniavilleCA00018R = RequiredO = OptionalNo amount required as of March, 2009.
26Record Type A – Add Alias x29RORR2011WESTROM23SSF22RRROGartainParshowDOOHarriet Hardworker44 W. Made Up StreetOOOCaliforniavilleCA00018R = RequiredO = Optional
27Record Type B – Address Change 29RORR2011WESTxROM23SSF22ROOOGartainParshowDORHarriet Hardworker44 W. Made Up StreetRRRCaliforniavilleCA00018R = RequiredO = Optional
28Electronic Submissions Basics – How?Electronic SubmissionsLabel all CDs and floppiesLegiblyCounty nameRecord countInclude Temp 1722 A
29Basics – How? Temp 1722A Must accompany all submissions Blank forms: dssweb/entres/forms/English/ TEMP1722A.pdf
30How to Fill Out the Temp 1722A Basics – How?How to Fill Out the Temp 1722ABecause EVERYTHING you submit to WIS will be processed using the 2-digit co code, we need to know what county you are. We need the date because if we get some thing dated 2 weeks ago, we need to know why so we can fix that. We need to know who submitted the data and their # so we can call if we have any questions or problems. I have several folk in one county I’ve had to call several times. The number of DPS 249s is important because if you send 3 and we get 2, we have a problem and we need to drop everything to address it. And when I say we I mean us, the state & the county. So, this really is important. Oh, and there are reg’s requireing this sort of document.= Required
31How to Fill Out the Temp 1722A Include the number of DPS 249 forms attached to Temp 1722A. We are required to be able to account for each sheet of paper.Put in the # of sheets (exclude fax cover sheets).DOCUMENT = SHEET OF PAPER= Required
32How to Fill Out the Temp 1722A Again very easy just check if it is a CD and put in the Number of Records= Required
33Tumbleweed Secure server Used to transport information between State & CountiesGeneric addresses for notificationsInternet connectionOpen files in Tumbleweed & ‘save as’ in secure folder locallyDelete files from Tumbleweed after retrieved60-DAY retention period
34Tumbleweed https://sft.ca.gov County logon ID: cdss-##wis cdss-01wis or cdss-58wisSet toggle button at ‘SET BINARY’Contact Suzanna Ledesma for default password or password reset at (916) or
35Tumbleweed Open text file and save as Excel Importing saved text file into ExcelData – Import – Choose file – Select options – Finish!Import instruction sheet availableEasy! Open & save as!
36WIS Reports topnad topnmt TOP No Address report, formerly WIS 325R2 Debtors for whom FNS cannot provide addressCannot be submitted to TOP for offsettopnmtTOP Unmatch Name report, formerly WIS 325R1Name & SSN do not matchSubmit Add Alias recordHint: Check your ctyclr files – in order to get to top, they had to get thru wis.
38MEDS-WIS Files To be sent to server on quarterly basis Due process – persons receiving FS/cash aid cannot be offsetIf receiving FS/CalWORKs, begin benefit reductions/collectionsCounty responsible for removing individual from WIS is the county that put them in WISFor more information , see ACL May 2003 at 3/pdf/03-22.pdfI have to mention, that your feedback does matter, and these reports are a good example. Last year in Fresno, a question-asker, Diane of Kern, asked about these reports, and didn’t we used to send them and what happened, etc. Well, Dave Fairchild looked into it & we did, at one time send several reports we no longer send. So Randy, one of our programmers developed these. And, really, these are VERY important reports because they keep us in line with due process. Basically, this is where the yo-yo-ers can yo-yo. Persons on aid cannot be offset, period. Clients in these reports need to be removed from WIS. I have copies of the ACL for reference.Also, what may prevent benefit reductions? Any ideas?
39WIS Reports MEDS-WIS Match file or ‘match’ Debtors your county has in WIS and in MEDSSame program?If so, must remove from tax intercept and begin recoupmentIf not, follow all other applicable laws, regs & guidelinesMEDS-WIS Unmatched file or ‘unmt2’Debtors in WIS in one county & in MEDS in another countyIf so, contact other county
40County Error Files ‘ctyerr’ files sent to Tumbleweed Common Causes: Different delinquency dateInvalid $ amount as compared to $ amount in recordRT submission targets different debt under DDCalFresh or CalWORKsAE/IHE/IPVFTB/TOPData already exists (RT-A,B)One RT submission can generate multiple errorsThe Just Plain Obvious Error Messages e.g. “NO AMOUNT SUBMITTED FOR REDUCTION”The ctyclr reports are important to, but just to verify your updates cleared. The handout can help you work ctyerr reports, and I can send the Excel version for anyone who wants it. I have a word version, but with Excel you can sort by error message or record type or disposition, so it’s nifty.Depending on RT, like for a decrease, can be exact amt or less, not more. Fro 8’s & 9’s, must be EXACT bal in WIS. The 8’s & 9’s suspends & react’s – those will generate multiple errorsI only recently began researching errors, and I have much to learn about how address updates and histories display in WIS and how they can help you, so that will take some time.‘ctyerr’ files sent to Tumbleweed
41WIS Reports ctyclr County Clear Edit report, formerly WIS110R1 ctyerr County modifications updated to WISReview for verificationctyerrCounty Edit Error report, formerly WIS105R1County modifications that WIS rejectedReview and resubmit if necessary
42WIS Reports ftberr & toperr FTB/TOP Intercept Error report, formerly WIS506R1/WIS606R1WIS processes as over collectionOffsets that could not post to a specific debtReview for over collection at county level and adjust WIS as neededIncluded in total on remittance advice
43WIS Reports ftbint & topint FTB/TOP Intercept report, formerly WIS507R1/WIS607R1Offsets to be posted to accountsWhen you have data in BOTH the intercept AND intercept error files, you must ADD the amounts for each offset from both the intercept & intercept error files
44WIS Reports ftbpre & toppre FTB/TOP Pre-Offset Notice Roster Formerly WIS210R1/WIS360R1Debtors who have been mailed a 30- or 60-day pre-offset warning noticeFor your recordsMPP
45WIS Reports Reversals toprev TOP Intercept Reversal report, formerly WIS609R1Reversals of previous offsets5 or 6 years previousTOP restores amount reversed to balance in systemReview all reversals‘TOP Trace No.’ in ‘Display Transaction’ screen
46WIS Reports Reversals Determine validity of claim If claim is invalid, contact OPC to close in TOPManual bypass to prevent future offsetsWatch for ‘double-dipping’ - county refund and IRS reversalIf claim is valid – Debtor has effectively reestablished the claimSubmit increase or Record Type 7 (RT-7) to correct balance. This will be forwarded to TOP as an overlay record.
47WIS Reports Reversals Reversals are here to stay! IRS reverses offsets at their own discretionCounty & state agencies have no controlDebtors may submit Form 8379 Injured Spouse AllocationIRS never reveals reason for reversal
49WIS Reports Reversals Initial report ‘lending’ county In order to balance the TOP Weekly Summary” we need to borrow money from a county which has a large positive dollar amount ( the amount taken will be repaid by the county in the future months when the county has the positive amount to pay back the county which borrowed the money) The following letters are sent with the remittance advices to the county borrowing the money and the county lending the money. A separate accounting spread sheet is kept by the Fraud Bureau to ensure of correct accounting.Initial report‘lending’ county
50WIS Reports ReversalsInitial report‘borrowing’ county
51WIS Reports Reversals Secondary report ‘lending’ county Example of letter.‘lending’ county
52WIS Reports Reversals Secondary report ‘borrowing’ county Another example of balance being paid back.Secondary report‘borrowing’ county
53Using WIS Online access – direct connection View your county’s debtors / debts onlyModifications by submissions onlyGen 1321 forms for access requests availableLogon ID & instructions ed to youYour emulation software may differ
54Using WISHWDC Logon ScreenWarning Message Screen(ENTER to continue)Main Menu(enter SSN)Debt List Splash ScreenRecipient Profile MenuName History ScreenTransaction List ScreenAddress History List ScreenRecipient Profile ScreenYour main menu has less than mine. Even so, most of what we all do is in and out of the Recipient profile screen. We’ll go thru each of these screens. Also – read the manual, tell us what it needs. Randy is VERY proactive to make WIS work for us all. He wants to know so he can improve it.Transaction Display ScreenAddress History Display Screen‘PF’ keys along bottom of screen contain navigation information.
55Using WISIf you can get to this screen, I can help you. if you can’t get to this screen, contact your technical staff. Anyway, this is where you would type ‘cibpp’ to log into WIS.
56Email us at firstname.lastname@example.org Using WISI just need to define you in WIS. VERY quick task. Call me.us at
57READ IN ITS ENTIRETY FIRST TIME LOG ON Using WISREAD IN ITS ENTIRETY FIRST TIME LOG ONPress ‘ENTER’ to continue.
58Using WIS – RACF SignOn Screen HINT: Don’t look at the screen when signing on!When you first log on to WIS, and I have seen this confusion before, with other similar programs, type in your logon id, type in your initial password from Karen or Eve, do NOT look at the screen when you type it in. Then, WIS will prompt you to enter your new password. That’s your password that you created that you WILL change in 30 days, right? 30 days – payday. WIS will prompt you to enter that new password again. Just don’t look at the screen when you type it, and use one finger if you have to. Because if you try 3 x and can’t get it right…close it out. try later, the 4th failed attempt and WIS will revoke you and you’ll need to complete another Gen 1321 and that’s a good 6-8 weeks before you can be reset and can get back in. So, PLEASE, TAKE YOUR TIME. CALL ME IF YOU GET CONFUSED. Back out & try later if you need to.Warning! If you can’t log in, disconnect & reconnect before trying again!
60Using WIS - Recipient Profile Screen John has active debts in 2 counties. In county screens, the PF2 ‘splash screen’ will show the other county’s code.Select a debt by placing the cursor on the line and hit the PF4 key to see the transactions listed for that debt.
61Using WIS - Recipient Profile Detail Screen Changed this screen – got rid of FTB & TOP pre-offset notice dates. Co will only see TOP addr date.
75Using WIS – Transaction Detail Screen TOP offset This is the first txn from the txn list screens. He had 2 FS debts and this one offset took care of both. So he paid $ fees for 2 offsets, because TOP had these 2 debts for him.
76Using WIS – Transaction Detail Screen IRS Reversal The txn detail for reversals doesn’t show a break out by debt
77Using WIS – List Transaction Screen Information This guy! This is a judgment debt, but check out the ‘Rev’ agent codes – what do you think those are? Reversals! This guy is working the system. And look in the u/r corner – 1 of 3 – there are nearly 3 full screens of this guy’s activity. Check out the dates. What does that tell you? Turns out it his ss being offset. But, we heard that from the debtor. Not from Treasury or FMS – neither they nor FTB will reveal ANY payment being offset. We can only guess. The debtor knows. What else about this one? The ‘County over collection’ column? We looked at this and said, hey, this guy’s ss bennies are being offset and it’s over collections. So we called the County – Nevada – and good for her, she did her homework. She called back and said, no, this is a judgemnt debt, he owes this money. So, she submitted a dps 249 and…
78Using WIS – Transaction Detail Screen TOP Offset This is the first txn from the txn list screens. He had 2 FS debts and this one offset took care of both. So he paid $ fees for 2 offsets, because TOP had these 2 debts for him.
79Using WIS – Transaction Detail Screen IRS Reversal The txn detail for reversals doesn’t show a break out by debt
81Using WIS –Transaction Detail Screen FTB Offsets The txn agent code if FTB. The txn total is $650, but the detail shows $ Remember, FTB keeps none of this, they track ALL offsets by SSN and NAME ONLY. So, when it hits WIS, WIS posts offsets for that debtor to the oldest debt for that person, and continues thru each debt. So, in this case, where do you think the $ went? Well, some of it went to LAC and some to R’side county. And this is for Fresno. But, remember, the debt list will only show ACTIVE debts, so you may not be able to see which other counties where the funds went. Time to call your local friendly Offset Program Coordinator. And that’s what happened in this case. Fresno Co called. I had to dig for this $103.88, but I found it.
82Using WIS – List Transaction Screen Lottery Offsets What do you think happened here? Do you feel sorry for that poor soul whose lottery winnings were offset? Me neither.
84Gen 1321 Form Accessing WIS and Tumbleweed All actions by CDSS require documentationCDSS must maintain original signaturesGen 1321A, internal to CDSS – don’t worry!WIS & Tumbleweed will differ
85Gen 1321 Form Accessing WIS and Tumbleweed New usersUpdate user informationName changesTerminate accessContact informationPassword resets
86Gen 1321 Form Accessing WIS and Tumbleweed User – Sections 2 & 11User’s direct supervisor – Section 8IGNORE Sections 3, 4, 5, 7, 9 & 10Fax or scan to expeditePLEASE submit single-side ONLYWe scan & send copiesus at
87Remittance Advice Memo Is the letter sent with the Remittance Advices from TOP & FTB. This letter provides the corresponding cycle numbers, Schedule #s,and dates for TOP & FTB.
89TOP Cycle NumberThe TOP Cycle number comes from the Weekly “Fax Cycle Sheet” sent out by the US. Dept of Agriculture, Food & Nutrition Service, Treasury Offset Program. The first two number correspond to the year. The cycle number will be in a consecutive sequence.
90Hearings MPP 20-403.24 Hearings & Tax intercept Changes delinquency dateClaim awaiting hearing decision not considered delinquentRenotice clients after hearing decision
91RefundsMPP“Counties shall refund excess money intercepted to the recipient within ten (10) calendar days after the decision has been made to refund money regardless of whether or not the counties have received the intercepted funds.”Refund individuals offsetRefund estate if deceasedDo not return funds to state for unlocatablesPrograms for unclaimed property
92The SSA & Offsets Social Security offsets ONLY exception is SSI Stimulus payments, regardless of recipient, are not exemptQuick-fixesWrite “RUSH” in BIG BOLD LETTERS on Temp 1722AWe’ve had more calls this year, from the public, telling me that they were instructed to call the state because the county cannot refund over collections to them because the state has not given the county their $. I’m not saying any of you have done this, but you need to spread the word. I’ll let Bossman Dave comment on point one here.As for SS offsets, Dave Fortman will need to sign off on the quick fixes, but it still takes very little time for me. Especially now that they’re moving TOP to a web-based client.
93Annual Forms Required annual forms 1. Limited Assignment of Delinquent RestitutionAllows CDSS to recover debts on county’s behalf2. Certification of Correctness of Delinquent RestitutionDue to Offset Program Coordinator Nov 153. Safeguard Activity ReportContact Nancy Cronin at or (916)
94WIS – County Balancing & Reconciliation WIS balance files will be sent to each county on Tumbleweed2 weeks to balance WIS to county recordsImmediately return all modifications to Offset Program Coordinator (Russell or Joseph) for processing
95Safeguards Pub 1075 is considered the guideline for IRS/FTB/SSA data. Located at
96Safeguards - Data Transmission All files transmitted electronically MUST be encrypted with password phoned in or sent separatelyData sent manually, such as paper copies, CDs, floppies, MUST be sealed in envelope within envelope, marked CONFIDENTIAL and TO BE OPENED BY ADDRESSEE ONLYHere’s a question – who in this room sent reports containing FTI to counties without “TBOBAO” stamped on either envelope? She’s in the room. ME! Also, do NOT fax confidential data to me with out first talking to me or Dave Fortman.One thing I see frequently are meager passwords. Not very cryptic. Have fun w/ passwords!
97Safeguards - Data Storage ALL ACCESS TO FTI IS ON A NEED-TO-KNOW BASIS ONLYTreat every SSN as if it were your ownHide FTI when coworker steps in cubicleLock computer and FTI when leave cubiclePasswords should not be recognizable wordsDestroy all media, log with witness sign-offNIST SP Guidelines for media sanitation
98Safeguards - Data Storage Double-barrier (Pub 1075 Guide 2 page 15)Secured perimeter/locked containerLocked perimeter/secured interiorLocked perimeter/security containerAuthorized employees with access after hoursMPS requires twobarriers to access FTI under normal security:secured perimeter/locked container, lockedperimeter/secured interior, or lockedperimeter/security container. Locked means anarea or container that has a lock and the keys orcombinations are controlled. A security containeris a lockable metal container with a resistance toforced penetration, with a security lock andkeys or combinations are controlled.
100eH7i9<l,-eFq Safeguards - Passwords No recognizable words Min 8 charactersMix uppercase, lowercase, numbers and special charactersIf you’re blind, you can create a great passwordeH7i9<l,-eFqEasy to do
101FNS 209 - secrets revealed…. FNS reports to USDA, OIG, OMB, et alIntended to reflect actual activityDesigned to reflect changing information
102FNS 209 - secrets revealed…. Line 3b, Balance Adjustments (+/-)Adjustments to previous balances due to:Corrections to Line 4Voluntary payments to previously compromised or terminated claimsInter-county collectionsReversals adjust # if closed, etc, but not $ ($ on line 18b)
103FNS 209 - secrets revealed…. Line 4, New Cases (+)For newly established AE & IHE claims in the QNOT for IHEs become IPVsNOT for ICTsIPVs….?
104FNS 209 - secrets revealed…. Line 5, Transfers (+ & -)Solely for transfers between categories due to hearing/ court determinationExample: IHE to IPVExample: IHE to AEClaims onlyNet should be ZEROPayments on Line 19
105FNS 209 - secrets revealed…. Line 6, Refunds (total of 20a & 20b)Line 7, Total (of 3a, 3b, 4, 5 & 6)Line 8, Closed (+, # only)PIFVoluntary payments on previously terminated/compromised claims
106FNS 209 - secrets revealed…. Line 9, Terminated (+)Claims determined uncollectible due to…All HH members deceased, no estatePIF after completed public service workUncollectible due to bankruptcyShould have been submitted to TOPFSP Administrative Notice 04-23, March 26, 2004Less than $25
107FNS 209 - secrets revealed…. Line 10, Compromised (+)Discharged by bankruptcyDischarged by a court of law
108FNS 209 - secrets revealed…. Line 11a, Collection, (from line 18 a, Total)Line 11b, Collection Adjustments (18b + 18c)Line 12, TotalNumber: Lines 8 + 9Amount: Lines a + 11bLine 13, Ending BalanceLine 7 – Line 12
109FNS 209 - secrets revealed…. Line 14, Cash (+)Cash, money orders, checksFTB offsetsTOP offsetsRemarks in #29NOT for recording cash refunds (Line 20a)
110FNS 209 - secrets revealed…. Line 15, Food Stamps (+)Food coupons (prior to June 17th)EBT account deductionsSubsequent to issuanceFNS 471 & FNS 135 supporting doc’sNOT for recording non-cash refunds (Line 20b)
111FNS 209 - secrets revealed…. Line 16, Recoupment (+)Allotment reductionNOT for offsetting restored lost benefitsNOT for deducting EBT accounts subsequent to issuance (Line 15)
112FNS 209 - secrets revealed…. Line 17, OffsetBalancing over- and under-paymentsCalifornia does not allow (Lopez v. Espy)Leave it blank….
113FNS 209 - secrets revealed…. Line 18a, Total ( )Line 18b, Cash Adjustment (+/-)Corrections & amendments to Line 14 previous QErrors, bad checks, monopoly moneyNOT for recording ICT’s (Line 3b)NOT for recording refunds (Line 20a)Reversal $’s, but not #’s (Line 3b – IF closed, etc)Remarks in #29
114FNS 209 - secrets revealed…. Line 18c, Non-Cash Adjustments (+/-)Corrections & amendments to Lines 15, 16 & 17 from previous QErrors – math or accountingRemarks in #29NOT for corrections to collections from Line 5 (Line 19)
115FNS 209 - secrets revealed…. Line 19, Transfers (+/-)Collections from previous Qs listed on Line 5Cash & non-cash, all the sameRemarks in #29Line 20a, Cash Refunds (+)Refunds from Line 14 previous QNOT for IRS reversalsReport # on Line 3bReport $ on Line 18b
116FNS 209 - secrets revealed…. Refunding TOP offset admin fee$17 to $27USDT/FMS Post-offset document shows TOTALWIS files do NOT show totalCalculate the differenceContact OPC for USDT/FMS offset info
118FNS 209 - secrets revealed…. Line 20b, Non-Cash Refunds (+)Refunds from lines 15, 16 & 17 from previous QRemarks in #29Line 21, TotalSum of lines 18a, 18b, 18c, 19, 20a, 20bLine 22, Retention35% Line 21 Column A IPV20% Line 21 Column B IHE
119FNS 209 - secrets revealed…. Line 23, Net Cash Collection ( b + 20a)Line 24, Total Retention (22A + 22B)Line 25, LOC Adjustment (23-24)Line 26, Reimbursements due FNSCalifornia does not use this option, leave blankLine 27, Billing Adjustments (prior FNS 46)Line 28, Total LOC Adjustment (25-27)65% retained by FNS prior to remittance to CDSS