1. Using Excel Biostatistics 212 Lecture 4

2. Housekeeping Questions about Lab 3? –replace vs. recode Final Project Dataset! –“Housekeeping” commands vs. data cleaning (don’t show data cleaning) A little short-handed today…

3. Today... Why are we talking about spreadsheets? Pro’s and Con’s of using a spreadsheet for: –Data management, Statistics, Calculating, Modeling, Tables, Figures Cells Formulas Cutting and pasting formulas Spreadsheet style Examples

4. Why spreadsheets? Excel is widely used, and for good reason –Store numbers and text –Calculations –Desktop graphics – Tables and Figures –Flexible creation of ledgers, models, other complex programs

5. Why spreadsheets? How is a spreadsheet different than Stata’s data editor? –Less structured –Formulas –Formatting

6. Why spreadsheets? How is a spreadsheet different than a database program like Access? –Less structured –Formula chains –Formatting

7. Pro’s and Con’s of spreadsheets For data management –Pro’s Easy start – just name columns and start typing –Con’s No structure Can’t sort, filter or query data “Flat” file – no relational table structure allowed

8. Pro’s and Con’s of spreadsheets For statistical analysis –Pro’s Easy start, if you know how to do formulas –Con’s Extremely limited range of options Difficult to document

9. Pro’s and Con’s of spreadsheets For calculating, or “modeling” –Pro’s Repetitive calculations easy Complex calculations easy –Con’s Simple, 1-time calculations not as fast as a calculator Sometimes hard to decipher in retrospect

10. Pro’s and Con’s of spreadsheets Tables and Figures – will discuss in Sessions 6 and 7

11. Cells The basic building block of a spreadsheet Can contain: –Numbers –Text –Dates, times, other special formats –“blanks” Start with 46 million blank cells! (230 cols x 66536 rows x 3 worksheets)

12. Cells, cont Enter anything you like into each cell (numbers, text, symbols, etc) using keyboard Contents displayed on spreadsheet Organized and named by column/row

13. Formulas Use when you want the contents of one cell to depend on the contents of other cells ALWAYS starts with: = (an “equals sign”)

14. Formulas Can contain: –Numbers –Text –References to cells –The usual math operators (+ - * / ^ ) –Built-in functions

15. Formulas Cell contents update automatically when a referenced cell content changes “Chains” of formulas make for flexible calculating

16. Formulas Contents of a cell displayed on spreadsheet The formula determining that content is displayed in the “formula box” Example

17. Formulas Types of formulas –Arithmetic +, -, *, /, ^ –Logic IF(boolean, value 1, value 2) –Returns value 1 if TRUE, value2 if FALSE AND(boolean, boolean, boolean…) –Returns TRUE if all booleans are true, otherwise FALSE OR(boolean, boolean, boolean…) –Returns TRUE if any booleans are true, otherwise FALSE

18. Formulas Types of formulas, cont –Functions, for example: SUM(range of cells) –Returns the sum of the values in the range –SUM(A5:A10) AVERAGE(range of cells) –Returns the average of the values in the range STDEV(range of cells) –Returns the standard deviation NORMINV(probability, mean of dist, SD of dist) –Returns the z-value associated with a given probability…

19. Formulas Types of formulas, cont –Functions, for example: LN(number) –Returns the natural log of a number ABS(number) –Returns the absolute value of a number LEFT(text, number of characters=x) –Returns x number of characters from the text in the cell, starting at the left side… NOW() –Returns the current date, time

20. Formulas Tips –Use parentheses IF(SUM(A5:A10)>5,1,IF(C9=“y”,2,3)) –Or do in multiple steps

21. Cutting/Copying and Pasting Cutting and Copying treat formulas differently!

22. Cutting and pasting formulas Excel assumes the cell references are ABSOLUTE, and you’re just moving the location of the formula cell Example

23. Copying and pasting formulas Excel assumes the cell references are RELATIVE Example Shortcut: drag little square in the corner…

24. Copying and pasting formulas If you want to FIX the position of a referenced cell, use $’s = A5 + $B$6 Example

25. Examples Repetitive calculations –Back-transforming linear regression coefficients Complex calculations –2 x 2 template Modeling –Mortgage calculator –Risk integrator –Figure 2 for LDL-lowering paper

26. Spreadsheet style Formatting –Text –Column width –Borders –Placement of stuff on the page

27. Spreadsheet style For models: –Inputs on the left, in red –Outputs on the right, in blue, boxed, bolded, etc –Calculations on other sheets –“Protect” all cells besides inputs Format/Cells…/Protection Tools/Protect

28. Take home points Understand cells and formulas Use copy/paste with and without fixed cells ($A$45) Good formatting adds significant value to your spreadsheet

29. Lab 4 Practice with: –A repetitive calculation spreadsheet –A complex calculation spreadsheet –Introduction to making a figure with Excel Due before lecture next week Extra credit puzzle challenge – 2x2 excel template –Due Sept 18 th – email to mpletcher@epi.ucsf.edu

30. To come… Next lecture –Epidemiologic analysis with Stata 2 x 2 tables, confounding and interaction Epitab commands Logistic regression introduction