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MIS/FMS Implementation in ICAR Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR User Acceptance.

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Presentation on theme: "MIS/FMS Implementation in ICAR Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR User Acceptance."— Presentation transcript:

1 MIS/FMS Implementation in ICAR Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR User Acceptance Testing – Financials

2 MIS/FMS Implementation in ICAR Agenda Financial Processes Overview: 1)Payable Processes a) Bill Creation b) Bill Payment 2) Asset Processes a) Asset Addition b) Asset Retirement 3) Receivable Processes a) Bill Creation & Receipt against the Bills b) Receipts without bills 4)General Ledger a) Journal Entry Creation b) Journal Entry Posting c) Journal Entry Search

3 MIS/FMS Implementation in ICAR Employee Payroll Processing Pension Processing GPF and Gratuity Employee Loans and Advances Employee Payroll Processing Pension Processing GPF and Gratuity Employee Loans and Advances EFC Budgeting Process Annual Budgeting Process – Non Plan (BE/RE) Annual Budgeting Process – Plan (Scheme wise) Drawl and Disbursement of Funds EFC Budgeting Process Annual Budgeting Process – Non Plan (BE/RE) Annual Budgeting Process – Plan (Scheme wise) Drawl and Disbursement of Funds Requisitioning Process with Budgetary Control PO Creation Process with Budgetary Control and EFC Linkage Receiving of Material and Inspection process of Items Tracking of Inventory Items maintained in Stores Requisitioning Process with Budgetary Control PO Creation Process with Budgetary Control and EFC Linkage Receiving of Material and Inspection process of Items Tracking of Inventory Items maintained in Stores DDO - Bill Preparation, Expenditure Sanction TDS Deductions, Bill Validation and Payment Processing Cash Books Preparation Handling of Advances Employee Expense Reimbursements with Budgetary Controls Revenue Bookings and Collections Fixed Assets Maintenance Trial Balance, Balance Sheet and Consolidated Financial Reporting DDO - Bill Preparation, Expenditure Sanction TDS Deductions, Bill Validation and Payment Processing Cash Books Preparation Handling of Advances Employee Expense Reimbursements with Budgetary Controls Revenue Bookings and Collections Fixed Assets Maintenance Trial Balance, Balance Sheet and Consolidated Financial Reporting Procurement Process Finance - DDO Cycle and Audit and Accounts ICAR Finance Solution Overview Grants and Budgeting 1 1 Finance and Payroll Integration

4 MIS/FMS Implementation in ICAR 1. Logging into Oracle Application

5 MIS/FMS Implementation in ICAR Payables Processes Payables processes are classified into two: 1) Bill Creation 2) Approval & Payment of the Bill

6 MIS/FMS Implementation in ICAR Bill Creation Bill Creation : Bill Creation will be done by DDO (Drawing and Disbursement Officer). 1) Bill Creation without PO a) Manual Bill Creation without PO b) Manual Bill Creation with TDS 2) Bill Creation for Advances a) Vendor Advance c) Employee Advance d) Petty Cash Advance 3) LC Creation 4) Bill Creation with PO a) Bill Creation – PO Matched b) Bill Creation with LC – PO Matched c) Bill Creation for Asset – PO Matched d) Bill Creation for TDS – PO Matched

7 MIS/FMS Implementation in ICAR Bill Creation process

8 MIS/FMS Implementation in ICAR Bill Approval & Payment Process

9 MIS/FMS Implementation in ICAR Bill Creation - Manual Bill Creation Bill Creation

10 MIS/FMS Implementation in ICAR Bill Creation - Manual Bill Creation…..cont. Enter Invoice Line Details

11 MIS/FMS Implementation in ICAR Bill Creation - Manual Bill Creation…..cont Enter Distribution Details (Account Information)

12 MIS/FMS Implementation in ICAR Bill Creation - Manual Bill Creation…..cont If TDS is applicable, select the applicable TDS section

13 MIS/FMS Implementation in ICAR Bill Creation - Manual Bill Creation…..cont Automatic Funds checking

14 MIS/FMS Implementation in ICAR Bill Creation - Manual Bill Creation…..cont In case of TDS Invoices, 1 Credit Memo on Supplier and 1 TDS Invoice on Commissioner of Income Tax is generated automatically.

15 MIS/FMS Implementation in ICAR Bill Creation - Employee Advance

16 MIS/FMS Implementation in ICAR Bill Creation - Employee Advance …..cont

17 MIS/FMS Implementation in ICAR Bill Creation - Employee Advance …..cont

18 MIS/FMS Implementation in ICAR Bill Creation - Employee Advance …..cont Validate the Bill

19 MIS/FMS Implementation in ICAR Bill Creation - Employee Advance …..cont Initiate Approval Process

20 MIS/FMS Implementation in ICAR Reports of Advances Given: Objection Book Report For Employees Objection Book Report For Petty Cash Objection Book Report For Contingencies Objection Book

21 MIS/FMS Implementation in ICAR Settlement of Employee Advance After paying advances (shown in Payment Process), we need to adjust that advance.

22 MIS/FMS Implementation in ICAR Settlement of Employee Advance

23 MIS/FMS Implementation in ICAR Settlement of Employee Advance Bill Numbers generated automatically once you save the transaction. …..cont

24 MIS/FMS Implementation in ICAR Settlement of Employee Advance

25 MIS/FMS Implementation in ICAR Settlement of Employee Advance

26 MIS/FMS Implementation in ICAR Settlement of Employee Advance

27 MIS/FMS Implementation in ICAR Settlement of Employee Advance

28 MIS/FMS Implementation in ICAR Opening LC Account Basic steps (for LC Invoice) before entering Bill for LC

29 MIS/FMS Implementation in ICAR Opening LC Account …..cont

30 MIS/FMS Implementation in ICAR Opening LC Account …..cont

31 MIS/FMS Implementation in ICAR Opening LC Account …..cont

32 MIS/FMS Implementation in ICAR Bill Creation (against LC) – PO Matched

33 MIS/FMS Implementation in ICAR Bill Creation (against LC) – PO Matched …..cont

34 MIS/FMS Implementation in ICAR Bill Creation (against LC) – PO Matched …..cont

35 MIS/FMS Implementation in ICAR Bill Creation (against LC) – PO Matched …..cont

36 MIS/FMS Implementation in ICAR Bill Passing – Audit & Accounts Bill Processing: 1) Capturing the ‘File Received Date’ by Dealing Assistant 2) Bill passing by the SF & AO

37 MIS/FMS Implementation in ICAR Bill Passing – Audit & Accounts …..cont

38 MIS/FMS Implementation in ICAR Bill Passing – Audit & Accounts …..cont

39 MIS/FMS Implementation in ICAR Bill Payment Bill Payment: 1) Bill Payment to Supplier 2) Advance Payments to employee/supplier/LC

40 MIS/FMS Implementation in ICAR Bill Payment …..cont

41 MIS/FMS Implementation in ICAR Bill Payment …..cont

42 MIS/FMS Implementation in ICAR Bill Payment – Electronic Payments

43 MIS/FMS Implementation in ICAR Bill Payment – Electronic Payments

44 MIS/FMS Implementation in ICAR Bill Payment – For Bills with TDS After Receiving the Bill net payment to be paid to the supplier after deducting TDS and TDS amount need to be paid to Commisioner of Income tax.

45 MIS/FMS Implementation in ICAR TDS Challan Entry

46 MIS/FMS Implementation in ICAR TDS Challan Entry

47 MIS/FMS Implementation in ICAR Process TDS Payments

48 MIS/FMS Implementation in ICAR Generate TDS Certificate

49 MIS/FMS Implementation in ICAR Generate Form 16

50 MIS/FMS Implementation in ICAR TDS Quarterly Returns

51 MIS/FMS Implementation in ICAR LC Register

52 MIS/FMS Implementation in ICAR Electronic Fund Payment Report

53 MIS/FMS Implementation in ICAR Invoice Register

54 MIS/FMS Implementation in ICAR Cash Book ICAR Cash Book:

55 MIS/FMS Implementation in ICAR Invoice Turnaround Report ICAR Invoice Turnaround Report

56 MIS/FMS Implementation in ICAR Payment Voucher Report ICAR Payment Voucher Report

57 MIS/FMS Implementation in ICAR Payment Advice Report ICAR Payment Advice Report

58 MIS/FMS Implementation in ICAR Objection Book Reports for Advances: ICAR Objection Book Report For Employees – Employees Advance and settlement ICAR Objection Book Report For Petty Cash – Petty Cash Advance ICAR Objection Book Report For Contingencies – Contingencies Advance

59 MIS/FMS Implementation in ICAR Fixed Asset Processes

60 MIS/FMS Implementation in ICAR Asset Processes In Fixed Assets the main activities are: 1) Asset Addition a) Asset Addition against Invoice b) Manual Asset Addition in case of Gift, Donation, Transfer etc 2) Asset Retirement a) Complete Asset Retirement in case of total damage etc b) Partial Asset Retirement in case of partial damage c) Retirement of Asset with selling price in case of Buyback, Transfer 3) Asset Depreciation

61 MIS/FMS Implementation in ICAR Asset process

62 MIS/FMS Implementation in ICAR Asset Capitalization Run “Mass Additions Create” report from Payables to transfer Asset that are invoiced.

63 MIS/FMS Implementation in ICAR Asset Capitalization Run “Mass Additions Create Report” to get the details of Asset and Corresponding Invoices.

64 MIS/FMS Implementation in ICAR Asset Capitalization Creating Asset for the Invoice test test_LC_IN

65 MIS/FMS Implementation in ICAR Asset Capitalization Enter Depreciation Account, Asset Category, Asset Location etc and change queue status to ‘POST’.

66 MIS/FMS Implementation in ICAR Asset Capitalization Enter Asset Key (Source of Fund)

67 MIS/FMS Implementation in ICAR Asset Capitalization Run “Post Mass Additions” to register the asset

68 MIS/FMS Implementation in ICAR Asset Capitalization

69 MIS/FMS Implementation in ICAR Asset Addition (Gift/Donation) In case of any other “Mode of Acquisition” apart from ‘Transfer’, Institute would be ‘000’(default). For transfer, institute would be destination institute.

70 MIS/FMS Implementation in ICAR Asset Addition (Gift/Donation)

71 MIS/FMS Implementation in ICAR Asset Addition (Gift/Donation)

72 MIS/FMS Implementation in ICAR Asset Retirement Find Asset to Retire

73 MIS/FMS Implementation in ICAR Asset Retirement

74 MIS/FMS Implementation in ICAR Asset Retirement

75 MIS/FMS Implementation in ICAR Asset Retirement

76 MIS/FMS Implementation in ICAR Asset Retirement

77 MIS/FMS Implementation in ICAR Transfer of Asset from One Institute to Other Institute

78 MIS/FMS Implementation in ICAR Transfer of Asset from One Institute to Other Institute For Transfer, note the NBV value as selling price should be equal to Net Book Value. For BUYBACK, it might be NBV or Negotiated price.

79 MIS/FMS Implementation in ICAR Asset Transfer Report ICAR Asset Transfer Out Register

80 MIS/FMS Implementation in ICAR Transfer of Asset from One Institute to Other Institute

81 MIS/FMS Implementation in ICAR Asset Transfer Report ICAR Asset Transfer IN Register

82 MIS/FMS Implementation in ICAR Depreciation Run Depreciation and Close Period

83 MIS/FMS Implementation in ICAR Fixed Asset Register ICAR Fixed Asset Register Report

84 MIS/FMS Implementation in ICAR Fixed Asset Schedule ICAR Fixed Asset Schedule Report

85 MIS/FMS Implementation in ICAR Asset Listing Report ICAR Asset Listing Report

86 MIS/FMS Implementation in ICAR Revenue and Receipts Processes Receivables Processes 1) Bill Creation 2) Receipt against Bill 3) Recovery of Employee Advance 4) Project Receipts 5) Recovery of Loans

87 MIS/FMS Implementation in ICAR Receivable process

88 MIS/FMS Implementation in ICAR Bill for Sale to Customer

89 MIS/FMS Implementation in ICAR Bill for Sale to Customer

90 MIS/FMS Implementation in ICAR Bill for Sale to Customer

91 MIS/FMS Implementation in ICAR Receipt against Bill

92 MIS/FMS Implementation in ICAR Receipt against Bill

93 MIS/FMS Implementation in ICAR Receipt against Bill

94 MIS/FMS Implementation in ICAR Settlement of Employee Advance

95 MIS/FMS Implementation in ICAR Settlement of Employee Advance

96 MIS/FMS Implementation in ICAR Project Receipts

97 MIS/FMS Implementation in ICAR Project Receipts

98 MIS/FMS Implementation in ICAR Receipts – Employee Advance Recovery

99 MIS/FMS Implementation in ICAR Receipts – Employee Advance Recovery

100 MIS/FMS Implementation in ICAR Treasury Receipt-5 (TR5)

101 MIS/FMS Implementation in ICAR General Ledger

102 MIS/FMS Implementation in ICAR General Ledger In General Ledger user will have following activity 1) Entering Journal Manually 2) Searching Journal from particular source 3) Posting Journal Manually

103 MIS/FMS Implementation in ICAR General Ledger – Enter Journal

104 MIS/FMS Implementation in ICAR General Ledger – Enter Journal

105 MIS/FMS Implementation in ICAR General Ledger – Search Journal Searching Journal based on Source

106 MIS/FMS Implementation in ICAR General Ledger – Search Journal

107 MIS/FMS Implementation in ICAR General Ledger – Post Journal

108 MIS/FMS Implementation in ICAR General Ledger – Submit Schedules

109 MIS/FMS Implementation in ICAR General Ledger – Submit Schedules

110 MIS/FMS Implementation in ICAR Appendix


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