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Joyce ZuczekRisë Legato Time Management Chinor Lee.

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Presentation on theme: "Joyce ZuczekRisë Legato Time Management Chinor Lee."— Presentation transcript:

1 Joyce ZuczekRisë Legato Time Management Chinor Lee

2 M AKING T IME FOR W HAT M ATTERS M OST

3 I NTRODUCTIONS Risë Maria Legato Sr. Employee Development & Training Specialist Chinor Lee Sr. Employee Development & Training Specialist

4 O BJECTIVES Compare the terms efficient and effective Introduce time management tool Encourage personal reflection on what matters most

5 A GENDA Polling Question Dr. Stephen Covey background Time Management Matrix Q&A

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7 7 “The key is not to prioritize your schedule but to schedule your priorities.” ~Dr. Stephen R. Covey

8 8 Successful author Professor Consultant Management expert D R. S TEPHEN C OVEY P HOTO : T IM P EARSON /B ETTER L IFE M EDIA

9 9 vs. E FFECTIVE E FFICIENT

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11 E FFECTIVE

12 12 1.Be proactive 2.Begin with the end in mind 3.Put first things first 4.Think win-win 5.Seek first to understand, and then to be understood 6.Synergize 7.Sharpen the saw The Habits of Highly Effective People 7 P HOTO : T IM P EARSON /B ETTER L IFE M EDIA

13 13 P HOTO : T IM P EARSON /B ETTER L IFE M EDIA

14 URGENTNOT URGENT NOT IMPORTANT Covey’s Time Management Matrix IMPORTANT

15 URGENTNOT URGENT NOT IMPORTANT Covey’s Time Management Matrix IMPORTANT Crises Pressing Problems Deadline-driven Projects, Meetings, Preparations

16 I CRISËs CRISËs Pressing Problems Pressing Problems Deadline-driven Projects, Meetings, Preparations Deadline-driven Projects, Meetings, Preparations URGENTNOT URGENT NOT IMPORTANT IMPORTANT RESULTS: Stress Burnout Ineffective, Reactive Crisis Management Always Putting out Fires Covey’s Time Management Matrix

17 URGENTNOT URGENT NOT IMPORTANT Covey’s Time Management Matrix IMPORTANT Crises Pressing Problems Deadline-driven Projects, Meetings, Preparations Preparation Prevention Planning Clarification Relationship Building Empowerment

18 1.Schedule staff meetings 2.Use a system 3.Delegate tasks 4.Maintain Board files

19 URGENTNOT URGENT NOT IMPORTANT Covey’s Time Management Matrix IMPORTANT Crises Pressing Problems Deadline-driven Projects, Meetings, Preparations Preparation Prevention Planning Clarification Relationship Building Empowerment Needless Interruptions, some phone calls Some mail, some reports Some meetings Many proximate, pressing matters

20 I CRISËs CRISËs Pressing Problems Pressing Problems Deadline-driven Projects, Meetings, Preparations Deadline-driven Projects, Meetings, Preparations URGENTNOT URGENT NOT IMPORTANT IMPORTANT RESULTS: Short term focus See goals and plans as worthless Feel out of control Covey’s Time Management Matrix

21 URGENTNOT URGENT NOT IMPORTANT Covey’s Time Management Matrix IMPORTANT Crises Pressing Problems Deadline-driven Projects, Meetings, Preparations Preparation Prevention Planning Clarification Relationship Building Empowerment Needless Interruptions, some phone calls Some mail, some reports Some meetings Many proximate, pressing matters Busywork Some Phone Calls Escape Activities Irrelevant mail

22 RESULTS: Total irresponsibility Fired from job NOT IMPORTANT Covey’s Time Management Matrix IMPORTANT URGENTNOT URGENT

23 URGENTNOT URGENT NOT IMPORTANT Covey’s Time Management Matrix IMPORTANT Crises Pressing Problems Deadline-driven Projects, Meetings, Preparations Preparation Prevention Planning Clarification Relationship Building Empowerment Needless Interruptions, some phone calls Some mail, some reports Some meetings Many proximate, pressing matters Busywork Some Phone Calls Escape Activities Irrelevant mail

24 Quadrant I 24 Q UADRANT I

25 Q UADRANT III

26 26 Q UADRANT IV

27 27 Q UADRANT II

28 28 30 M INUTES each week 10 M INUTES each day Q UADRANT II P LANNING 10 M INUTES 30 M INUTES

29 “Things which matter most must never be at the mercy of things which matter least.” ~ Johann Wolfgang von Goethe

30 R ESOURCES Publications: The 7 Habits of Highly Effective People First Things First Stephen R. Covey Webinar: Board Meetings: Achieving Efficiency and Productivity Sarah Merkle Websites: Photo Credits: Tim Pearson/Better Life Media

31 31

32 PowerPoints and audio MP3 files available to APTA members at Log-in as a member on the home page with your address and password. Help in logging-on as a member? APTA’s Helene Brett, Path: 1.Resource Library > 2.Professional Development > 3.APTA Webcasts, Webinars & Online Training > 4.Board Support Staff Leadership Development Webinars URL: Pages/default.aspx Time Management

33 Joyce ZuczekRisë Legato Time Management Chinor Lee


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