Presentation on theme: "REDUCING SMALL PACKAGE INTERNATIONAL SHIPPING COSTS"— Presentation transcript:
0 REDUCING SMALL PACKAGE INTERNATIONAL SHIPPING COSTS U.S. General Services AdministrationREDUCING SMALL PACKAGE INTERNATIONAL SHIPPING COSTSGSA EXPO 2010Orlando, FL
1 REDUCING SMALL PACKAGE INTERNATIONAL SHIPPING COSTS TSgt Robert F. KarnesHQ AMC/A4TScott AFB IL
2 OVERVIEW Program Features Program Services Users / Providers WWX / IHX RegionsProgram Management TeamWeb ToolsFirst I would like to introduce team from HQ AMC and TCAQThis is an overview of the brief,
3 WWX AWARD FY08 Contract Award One Year Contract Three Option Renewal YearsEffective Date: 1 Oct 07FY08 Combined Services to Include International Heavyweight Express (IHX)IHX is Contract Line Item (CLIN) under WWX- 4Mandatory for Cargo Movement Requirements lbsSupport Contingencies/Wartime ConflictsCRAF CommitmentThe FY08 contract award included a new service, IHX:In Jan 2006, USTRANSCOM received a letter from the Service Headquarters requesting expanded commercial service for express shipments up to 300 lbs.2. A contract was implemented by USTC in Dec 06 as a 10-month test for express shipments from 151 – 300 lbs.The same level of worldwide coverage as WWX to International locations…
4 WWX PROGRAM FEATURES Express Service: Limited to Movement of ONLY High Transportation Priority Cargo Requiring Time Definite DeliveryWWX: Premium Transportation for Expedited Delivery of International Small Package Shipments up to 150 LBSIHX: Premium Transportation for Expedited Delivery of International Heavyweight Package Shipments LBSWWX is actually two programsProgram to 150 lbsProgram to 300 lbs
5 WWX PROGRAM SERVICES Services Includes: Time-Definite Delivery Door-to-Door Pick-Up and DeliveryCarrier Provided TransportationIn-transit Visibility (ITV)Interface with GTNPower Track CapabilityCustoms Processing and ClearanceLimited Hazardous Material (HAZMAT) MovementHAZMAT Info Posted on WWX Web PageCommercial service includes time definite, carrier provided transportation (own trucks, planes, personnel), door to door pick-up and delivery. ITV, customs clearance process, and the carrier must be PowerTrack capable for use where available.HAZMAT service is not a condition under the contract however, if this service is available to the commercial industry then it will be available to the DOD.HAZMAT service are very limited under WWX program and currently only two carriers provide any type of support:FedEx and UPS
6 WWX PROGRAM SERVICES All Carrier Commercial Routes Available to DOD Does Not Include CONUS to CONUS ServicesNot for Movement of Classified MaterialWWX / IHX are Mandatory for All of DODCivilian Agencies No Longer Mandatory UsersGSA is DOD’s Liaison with Civilian AgenciesAvailable to 3rd Party Logistics (3PL) Contractors & Cost-Reimbursable Contractors (CRC)Conducting Business on Behalf of GovernmentMust Obtain Prior ApprovalWWX uses routes available to commercial users. If available to anyone it is available to us.
7 WWX PROGRAM SERVICES Customs Clearance for Duty Free Shipments Defense Transportation Regulation (DTR) Part V, DOD Customs/Boarder Clearance Policies & ProceduresReview Customs Procedures and Country Specific RequirementsGovernment ComplianceReview DTR Part VProperly Complete Applicable DocumentationContractor ComplianceDetermine Customs Clearance RequirementsProvide Customs Clearance for All Shipments1. Government shipments are entitled to ‘Duty-Free’ entry…2. There is a two-part process to meet the duty-free entry requirements. Both the customer (shipper) and the contracted carrier must be familiar with the entry requirements for the country location the cargo will be shipped to.3. USTRANSCOM maintains a DTR Part-5 which covers the customs clearance policies. Listed is the web link address. All shippers must review the web page before contacting the WWX carriers for shipping service to ensure that all required documentation is completed and available to the carrier for completion of the customs process.4. The contracted WWX carrier will also review country entry procedures and if requested provide customs documents to the customer to endure duty-free entry. The contracted carriers act as an ‘agent’ for the DOD when dealing with foreign customs officials.
8 WWX USERS American Red Cross Department of Commerce Department of Commerce, Bureau of Economic AnalysisDepartment of DefenseDepartment of State, US Embassy, Antwerp, BelgiumDepartment of State, US Embassy, Malabo, Equatorial GuineaDepartment of Treasury, Office of Comptroller of the CurrencyThis is a sample list of US Governmental civilian agencies who have signed up as users.
9 WWX USERS DOT, FAA Logistics Center Department of Veterans Affairs National Aeronautics and Space AdministrationNational Archives and Records AdministrationPeace Corps HQ, Office of Acquisition & Contract ManagementSecurities Exchange CommissionSmall Business AdministrationThis is a sample list of US Governmental civilian agencies who have signed up as users.
10 WWX SERVICE PROVIDERSThere are 9 awarded contract carriers for IHX under the companies as listed on this slide. The contracts were not awarded as a partnership however, for some carriers the cargo is moved by a company partner…i.e..ASTAR/DHLFedExContinental Airlines IncMiami Air InternationalUPSNational Air Cargo, Inc (NACG)Air Transportation International (ATI)Ryan International Airlines, IncUS Airways, Inc
11 WWX REGIONSThe areas in gray are the only countries that we have not shipped to/from using WWX/IHX
12 PROGRAM MANAGEMENT TEAM Civilian Agency COTR & Agency Points of Contact URL:
13 WWX AGENCY REPRESENTATIVES Contracting Officer Technical Representatives (COTR)Authority to Act on Behalf of Contracting OfficerNOT Authorized to Make Any Commitments or Changes that will Affect Condition of ContractCenter For Transportation ManagementOffice of Travel & Transportation Services (QMCC)Federal Acquisition Service U.S. General Services Administration Crystal Drive, Room Arlington, VaDesignated COTR for Civilian AgenciesBlaine Jacobs,Phone (703) Mobile: (703)Agency Points of Contact (APOC)APOC Provide Guidance to Intra-agency UsersRefer Unresolved Problems to COTRNOT Authorized to Make Contract ChangesDesignated for Each Branch of Service
14 WWX WEB PAGE WWX HOME PAGE: Download Contracts Agency POC Listing Rate Calculator With Carrier Reliability & Cost ComparisonCarrier Performance ReportsHAZMAT InformationAccount Setup InformationCurrent Events, Newsletters, FAQs, Historical Summary1. This slide lists the AMC WWX web address where you can access……..Download the carrier contractsObtain CO, PMO, COTR, or ACOR POC informationReview the carrier performance reportsHAZMAT informationAccess the rate calculator where you will be able to review and compare the carriers service reliability, shipping charges and delivery times
16 WWX WEB INFORMATION Contract Information is Available for Download Carrier Contracts and Performance Work StatementsMonthly Carrier Performance ReportsHAZMAT InformationRate Calculator for Cost Comparison, Delivery Schedule, and Carrier ReliabilityURL:WWX:IHX:
17 FY09--WWX Price Estimator -- Not Contractually Binding WWX RATE CALCULATORFY09--WWX Price Estimator -- Not Contractually BindingThis slide shows the usefulness of the rate calculator.a. The rate calculator will allow the customer to review and compare carrier delivery days, reliability and costs before selecting the carrier for service.b. The carrier rates from US locations to Baghdad, Iraq for a 50lb shipment vary considerably!Note: each carrier identified the amount of delivery days it would take them to complete delivery to each location.This Calculator Provided to you by HQ AMC/A4TID DataPro Center [Updated: 01 OCT 2008]For A Copy of This Rate Calculator, Contact the Program Management Team (Slide 10)
18 Transit Times for letters or WWX CONTRACTWeight or LetterUse arrow tabsDestination TabEst. CostCarriersTransit Times for letters orpackages-Basic tools that are available on the WWX web page--ISPX Rate Cal--IHX Rate Cal--Dimensional weight calculatorFuture applications include the dimensional weight cal on the same page as ISPX/IHX calculator and on-time delivery percentages for each of the respected carrierHVSL= High Value Shipping Lanes (Only DLA Use)
19 Proposed New Rate Calculator Dimensional Weight shown up frontPercentage of total shipments shown as well as the percentage delivered on time
20 NON-BASIC SERVICE DISCOUNT This is the average discounts that the carriers apply to WWX/IHX shipments that are non-basic service
21 WWX ACCOUNT SETUPA Copy of the WWX4 Account Setup Instructions Can be Found at:For Individuals Without CAC Access, Instructions Will be ed Upon Request – Contact:MSgt Robert Karnes –Mr Larry Bala –