Presentation on theme: "President Training Nat Shiers Socs Committee Chair."— Presentation transcript:
President Training Nat Shiers Socs Committee Chair
How to be a Society President! Covering 3 main areas: Key areas of responsibility Skills needed to do a good job Trouble-shooting common challenges
Key areas of responsibility Understanding broader picture o Responding to Union communication o Attending training o Scheduling o Reviewing activities & events o Providing guidance o Organising AGMs Scheduling meetings o Creating an agenda o Chairing meetings
Key areas of responsibility Delegating tasks o Identify who completes tasks o Following up on actions Being spokesperson or figurehead o Attending meetings o Public speaking Maintaining Motivation o Providing advice/support o Running team building activities & exec socials o Rewarding committee members
President – Key Skills Problem Solving Decision Making Communication Time Management People Management Teamwork Motivation Organisation Strategic Thinking Delegation
Challenge #1 Balancing your degree workload with exec roles can be challenging. What practical things can you do to make this balancing easier?
Challenge #1 A few ideas… Your team may also be experiencing this so support each other Propose sharing tasks when someone has a quieter spell Diarise your time so that you are better organised Speak to the SU if you are struggling!
Challenge #2 A committee member isn’t pulling their weight. What do you do?
Challenge #2 A few ideas… Is this personal or professional? Always back up observations with evidence. Look at their role description to assess their specific duties. Are they not fulfilling their role or what you expect of them? Put yourself in their shoes; think about why they are not fulfilling their role; Personal reasons? Duties too big to be practical for one person? If this doesn’t work, follow the process below:
Challenge #2 Step 1 – Informal Have an informal chat with the Exec member. Tactfully remind them of their responsibilities and ask if they need any support. Step 2 – More formal Talk to them again. Be specific about where improvements are needed. Devise a clear list of what you expect to be done. Set a timeframe for each. Be specific, but reasonable and professional. Decide a date to review their role.
Challenge #2 Step 3 – More formal This stage is all about assessing whether or not the objectives set in Step 2 have been acted upon. Has their performance improved? Are there any more areas for concern? If you have seen improvements then carry on as normal, but continue to monitor the situation. If they haven’t improved then come and talk to the Societies Officer to help you instigate a more formal procedure ( Step 4 ).
Challenge #2 Step 4 – Final Step An Exec member can only be replaced midterm through a vote of no confidence, at an EGM. The Societies Officer can give you advice on how to do this if it is needed (but it should only be used as a last resort). As President, you will need to resolve inter-personal issues or Exec disagreements in a professional and impartial manner – even if the person is your best friend/sister/brother/partner!
President Training End of session Please take all of your belongings and return to Copper Rooms 2.