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Organization Example - PWA Vision Mission ProjectsProgramsStrategy Sector Goal(s) Objectives.

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Presentation on theme: "Organization Example - PWA Vision Mission ProjectsProgramsStrategy Sector Goal(s) Objectives."— Presentation transcript:

1 Organization Example - PWA Vision Mission ProjectsProgramsStrategy Sector Goal(s) Objectives

2 PWA Vision Vision Sustainable management and development of Palestinian water resources.Sustainable management and development of Palestinian water resources. Mission Mission Optimally manage, protect and conserve existing water resources and enhance new resources to meet present and future demandsOptimally manage, protect and conserve existing water resources and enhance new resources to meet present and future demands

3 PWA Policy Principles Pursue Palestinian interests in connection with obtaining riparian rights to water resources shared with other countries; Pursue Palestinian interests in connection with obtaining riparian rights to water resources shared with other countries; All sources of water are public property; All sources of water are public property; Water has a unique value for human survival and health and all citizens have the right to water of good quality for personal consumption at costs they can afford; Water has a unique value for human survival and health and all citizens have the right to water of good quality for personal consumption at costs they can afford; Water has social, environmental and economic values; Water has social, environmental and economic values; Water supply must be based on sustainable development of all available and feasible water resources; Water supply must be based on sustainable development of all available and feasible water resources; Industrial and agricultural development and investment must be compatible and optimally integrated with the available resources and based on sustainable development; Industrial and agricultural development and investment must be compatible and optimally integrated with the available resources and based on sustainable development; The development of Palestinian water resources must be coordinated at national level and carried out at the appropriate local level; The development of Palestinian water resources must be coordinated at national level and carried out at the appropriate local level; The optimal development of water supply must be complemented by a consistent water demand management; The optimal development of water supply must be complemented by a consistent water demand management; Conservation and optimal utilization of water resources should be promoted and enhanced; Conservation and optimal utilization of water resources should be promoted and enhanced; Protection and pollution control of water resources should be ensured. The polluter pays principle will be applied in order to guarantee environmental protection; Protection and pollution control of water resources should be ensured. The polluter pays principle will be applied in order to guarantee environmental protection; The government will cooperate with regional and extra-regional parties on programs and projects in order to promote the optimum utilization of water resources, to identify and develop new and additional supplies and to collect and share relevant information and data The government will cooperate with regional and extra-regional parties on programs and projects in order to promote the optimum utilization of water resources, to identify and develop new and additional supplies and to collect and share relevant information and data Public participation in the water sector should be ensured. Public participation in the water sector should be ensured.

4 PWA Key Strategy Secure Palestinian water rights; Secure Palestinian water rights; Strengthen national policies and regulations; Strengthen national policies and regulations; Build institutional capacity and develop human resources; Build institutional capacity and develop human resources; Improve information services and assessment of water resources; Improve information services and assessment of water resources; Regulate and coordinate integrated water and wastewater investments and operations; Regulate and coordinate integrated water and wastewater investments and operations; Enforce water pollution control and protection of water resources; Enforce water pollution control and protection of water resources; Build public awareness and participation; Build public awareness and participation; Promote regional & international cooperation. Promote regional & international cooperation.

5 Modern Project Management

6 Management Functions Planning Function: what has to be done: Planning Function: what has to be done: Setting organizational goalsSetting organizational goals Establishing means for achieving goals with available resources and environmentEstablishing means for achieving goals with available resources and environment

7 Management Functions Organizing Function: how work will be accomplished: Organizing Function: how work will be accomplished: Human resources allocationHuman resources allocation Other resources allocationOther resources allocation Organizational structure (polices, procedure, communication channels)Organizational structure (polices, procedure, communication channels) Leadership Function: motivate people to attain objectives: Leadership Function: motivate people to attain objectives: Individual and groups relationshipsIndividual and groups relationships Enhancement of performanceEnhancement of performance Control Function: evaluate performance with respect to standards: Control Function: evaluate performance with respect to standards: Information systemInformation system Progress reportsProgress reports Change Function: where the change is needed Change Function: where the change is needed assessment of the above four functionassessment of the above four function

8 What is project management? Contextual Definition "the art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, cost, time, quality and participant satisfaction." "the art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, cost, time, quality and participant satisfaction." In order to function within this context, project managers are engaged in: In order to function within this context, project managers are engaged in: - planning, - organising, - leading and - controlling

9 What is a Project Management?- Continued Tradeoff Based Definition Project success is often defined in terms of the three major parameters of cost, time and scope/performance. There is usually a tradeoff required between these parameters to ensure the overall success of the project. Project success is often defined in terms of the three major parameters of cost, time and scope/performance. There is usually a tradeoff required between these parameters to ensure the overall success of the project. The successful management of a project, however covers many other factors including the management of this tradeoff. The successful management of a project, however covers many other factors including the management of this tradeoff.

10 What is a Project Management?- Continued System Based Definition "project management is the science of identifying objectives for a task and organising activities of a group of people so that the objectives are achieved by completing the task.“ "project management is the science of identifying objectives for a task and organising activities of a group of people so that the objectives are achieved by completing the task.“ System management ensures that input elements are integrated and assembled towards achieving objectives. System management ensures that input elements are integrated and assembled towards achieving objectives.

11 What is a Project Management?- Continued The systems perspective is a holistic view. It keeps the attention on the objectives. It enables the interrelationships to form a major focus of study rather than the elements. The systems perspective is a holistic view. It keeps the attention on the objectives. It enables the interrelationships to form a major focus of study rather than the elements. Modern management has largely been concerned with the management of systems. Modern management has largely been concerned with the management of systems. In its simplest form, the project management is the mechanism by which an initial state (problem) is transferred into a final state (a solution). In its simplest form, the project management is the mechanism by which an initial state (problem) is transferred into a final state (a solution).

12 What is a Project Management?- Continued Three systems are involved: Three systems are involved: - the acting system being the project organization, dynamic, evolutionary and self organising; - the activity system being the project process, objective-oriented, mainly rational, complex and innovative and -the object system being the project outputs and objectives. Management of the project becomes management of these systems. Each system has its own unique characteristics. Management of the project becomes management of these systems. Each system has its own unique characteristics.

13 What is a Project Management?- Continued project organization project organization Instrumental Project Management is required to manage the project organization. Major activities include staffing and organizational setup.Instrumental Project Management is required to manage the project organization. Major activities include staffing and organizational setup.

14 What is a Project Management?- Continued To manage the project process, operational project management is required. The functions emphasize planning, directing and monitoring the project process. To manage the project process, operational project management is required. The functions emphasize planning, directing and monitoring the project process. The managers of this phase often have a technical base as these may be most appropriate in this system as a deep understanding of the project execution stage is required. The managers of this phase often have a technical base as these may be most appropriate in this system as a deep understanding of the project execution stage is required.

15 What is a Project Management?- Continued Management of the project outputs and objectives may be termed strategic project management. In many projects a broad range of skills are required to effectively manage this system. Management of the project outputs and objectives may be termed strategic project management. In many projects a broad range of skills are required to effectively manage this system. The managers of this strategic system are often senior managers with a broad rather than specialized knowledge base. The managers of this strategic system are often senior managers with a broad rather than specialized knowledge base.

16 What is a Project Management?- Continued System dynamics It is intended to understand the interaction of systems components. It is intended to understand the interaction of systems components. It focuses on feedback processes It focuses on feedback processes The nature of estimates is based on a simulation of reality, indicating likely outcome The nature of estimates is based on a simulation of reality, indicating likely outcome This approach is useful when: This approach is useful when:  the whole project requires detailed consideration  nonlinear effects  scenario modeling of the project system  traditional tools do not provide effective management

17 Project expeditors that speed up the work. Their purpose is to achieve effective communications and provide a medium of communication with the company's general manager. Project expeditors have a limited role and are therefore used on small low risk projects.Project expeditors that speed up the work. Their purpose is to achieve effective communications and provide a medium of communication with the company's general manager. Project expeditors have a limited role and are therefore used on small low risk projects. Project coordinators improve the control of a project. The construction project manager is an example of this type of role.Project coordinators improve the control of a project. The construction project manager is an example of this type of role. Types of Project Manager

18 Types of Project Manager- Continued Matrix managers that are responsible and provide a directional focus for the workMatrix managers that are responsible and provide a directional focus for the work Pure project managers that provide command. These managers carry the full responsibility of the project and deal with senior functional and general management of the parent organization.Pure project managers that provide command. These managers carry the full responsibility of the project and deal with senior functional and general management of the parent organization.

19 Forms Of Project Management Basic project management - this form has a single purpose and project managers have an equal status with functional managers. Resources are often shared between project and functional areas.Basic project management - this form has a single purpose and project managers have an equal status with functional managers. Resources are often shared between project and functional areas. Program management- this form covers undertakings with a long time horizon. A number of individual projects are elements of this structure. Program managers often act as the client in the normal project management situation.Program management- this form covers undertakings with a long time horizon. A number of individual projects are elements of this structure. Program managers often act as the client in the normal project management situation.

20 PROGRAM MANAGEMENT Program management is more complex that the management of multiple projects. Program management is more complex that the management of multiple projects. ProjectProgram A process for delivering a specific outcome An organizing framework Will have a fixed duration May have an indefinite time horizon Has set objectives Evolves in line with business needs Involves the management of a single delivery May involve the management of multiple related delivery Focused on delivery of an asset or change Focused on meeting strategic or extra-project objectives Project manager has a single point responsibility for project's success Program manager facilitates the interaction of numerous managers

21 Project Management Environments  Commercial/Profit making organizations - project managers work for their existence by seeking out new projects and preparing proposals for extending existing work.  Government/Non profit organizations - Continuity of projects are often politically based. Managers often oversee and coordinate many projects and are therefore more program than project managers.  Military project management - Technical and political considerations drive these projects rather than cost. Personnel could be from the forces or civilians.

22 Project Management…. Work Smart ………….. Not Hard!!!

23 Consequences of not using Project Management Delay Delay Cost Cost Waste of Resources Waste of Resources Quality Quality Dissatisfaction Dissatisfaction Reputation Reputation

24 How much time does Project Management take? Not much, Probably more time is wasted as a consequence of lack of Project management tool than is spent to plan adequately, organize, control effectively and measure appropriately. Not much, Probably more time is wasted as a consequence of lack of Project management tool than is spent to plan adequately, organize, control effectively and measure appropriately. How long: As long as there are things to do. How long: As long as there are things to do.


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