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End of Year (EOY) 2 & 3 Reporting Program Participation and Discipline End of Year 2 & 3 Training v1.5, May 29, 2014.

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Presentation on theme: "End of Year (EOY) 2 & 3 Reporting Program Participation and Discipline End of Year 2 & 3 Training v1.5, May 29, 2014."— Presentation transcript:

1 End of Year (EOY) 2 & 3 Reporting Program Participation and Discipline End of Year 2 & 3 Training v1.5, May 29, 2014

2 Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staff assigned to CALPADS End of Year 2 & 3 Training v1.5, May 29,

3 Training Sequence End of Year 2 & 3 Training v1.5, May 29, 2014 Essential 1: Overview & Requirements Essential 2: Interface & Administration Essential 3: Data Submission Fall 1 Fall 2 Data Population Fall 2 Reporting and Certification End of Year 1 & 4 End of Year 2 & 3 Essential 4: Anomalies 3

4 Courtesy Guidelines Mute yourself HOLD Silence cellphones Name & LEA 1 conversation at a time End of Year 2 & 3 Training v1.5, May 29,

5 Agenda End of Year 2 & 3 Training v1.5, May 29, EOY 2: Program Participation Wrap-Up Overview EOY 3: Discipline

6 Overview End of Year 2 & 3 Training v1.5, May 29,

7 Acronyms EOY (ee-oh-why) End of Year AY (ay-why) Academic Year CARS (cars) Consolidated Application Reporting System CSIS (cee-sis) California School Information Services CSPR (cee-ess-pee-are) Consolidated State Performance Report EDEN (ee-din) Education Data Exchange Network ESEA (ee-ess-ee-ay) Elementary and Secondary Education Act FCMAT (fik-mat) Fiscal Crisis and Management Assistance Team End of Year 2 & 3 Training v1.5, May 29,

8 Acronyms cont’d GFSA (gee-eff-ess-ay) Federal Gun-Free Schools Act LEA (el-ee-ay) Local Education Agency (site, COE, etc.) NCLB (n-cee-el-bee) No Child Left Behind SIF ( siff) CBEDS School Information Form SIS (ess-eye-ess) Student Information System SSID (ess-ess-eye-dee)Statewide Student Identifier UMIRS (yu-mers) Uniform Management Information Reporting System End of Year 2 & 3 Training v1.5, May 29,

9 Information Reported in EOY End of Year 2 & 3 Training v1.5, May 29, 2014 EOY2: Program Participation Count of homeless students and students participating in programs EOY3: Student Discipline Count of specific disciplinary incidents 9

10 Schools Which Need to Report End of Year 2 & 3 Training v1.5, May 29, 2014 ParticipantsEOY 1EOY 2EOY 3EOY 4 CrsStaffCTEPgmDiscWaiv School Type Traditional (non-educational options schools) YYYYYY (2) District Level Programs (Independent Study and Home Hospital Programs) PPPPPP (2) County CommunityPPYYYY District Community DayPPYYYY (2) Youth Authority Schools (currently called Division of Juvenile Justice) PPYYYY (2) Juvenile Court SchoolsPPYYYY (2) Continuation High SchoolsPPYYYY (2) OpportunityPPYYYY (2) Alternative Schools of ChoiceYYYYYY (2) State Special SchoolsYYYYYY (2) Home and Hospital Schools (7) PPYYYY (2) Special Education ConsortiumPPY (1) YYY (2) Special EducationPPY (1) YYY (2) Non-Public School Group ( ) (3) NNNPPP ROP/ROC (5) NNNNNN Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data (1) Students completing courses in grades only (2) Only schools with students in grades (3) Records for students enrolled at Nonpublic Nonsectarian Certified Schools (NPS) should be submitted using school code in the School of Attendance field (1.05) and NOT the individual NPS school codes. The actual NPS school code is submitted in the School of Attendance NPS field (1.06) (4) Open and recently closed schools are included (5) ROC/Ps will not submit data directly to CALPADS. CALPADS will collect data on student ROC/P course enrollment and completion through the student's primary school course enrollment and completion submission. (7) Home and Hospital schools are assigned a distinct county-district-school code and are not the same as a district-level operated Home and Hospital Program 10

11 Schools Which Need to Report End of Year 2 & 3 Training v1.5, May 29, 2014 ParticipantsEOY 1EOY 2EOY 3EOY 4 CrsStaffCTEPgmDiscWaiv School Grade Levels Served Infants - INNNNY(8)NN Toddlers - TDNNNY(8)NN Prekindergarten - PSNNNY(8)NN Kindergarten - KNNNNYYN First Grade - 01NNNYYN Second Grade – 02NNNYYN Third Grade – 03NNNYYN Fourth Grade – 04NNNYYN Fifth Grade – 05NNNYYN Sixth Grade – 06NNNYYN Seventh Grade – 07PPPYYN Eighth Grade – 08PPPYYN Ninth Grade – 09YYYYYN Tenth Grade – 10YYYYYY Eleventh Grade – 11YYYYYY Twelfth Grade – 12YYYYYY Ungraded Elementary – UENNNYYN Ungraded Secondary – USPPPYYY Adult – ADNNNNNN (8) Updated SINF data for Infant, Toddler, and Prekindergarten in EOY 2 are only required for purposes of certifying report Homeless Students Enrolled - Unduplicated Count by School 11

12 How Data Was Reported Before End of Year 2 & 3 Training v1.5, May 29,

13 How Data Will Be Used End of Year 2 & 3 Training v1.5, May 29, 2014 ESEA – Elementary and Secondary Education Act CSPR – Consolidated State Performance Report EDEN – Education Data Exchange Network Aggregate Numbers from all End of Year submissions will be posted to DataQuest. 13

14 Updating CALPADS for End of Year End of Year 2 & 3 Training v1.5, May 29, 2014 Update CALPADS with EOY records throughout the Academic Year (AY) July 1, 2013 – June 30, 2014 Update CALPADS with EOY records throughout the Academic Year (AY) July 1, 2013 – June 30, 2014 Any student enrolled during the Academic Year will be counted All new and updated records must be posted the day before certifying to be included in the snapshot 14

15 What Record Types to Enter or Update End of Year 2 & 3 Training v1.5, May 29, 2014 U= Update R=Required OnlineBatch End of Year 23 SSID EnrollmentSENRUU Student InformationSINFRU Student ProgramSPRGRU Student DisciplineSDIS*R * Full replacement files 15

16 Batch Submission End of Year 2 & 3 Training v1.5, May 29, EOY 2 & 3 file types are highlighted. Submit updates on other file types as needed to ensure accuracy.

17 End of Year Roles End of Year 2 & 3 Training v1.5, May 29, 2014 End of Year EOY2 Data collection Certifier SPRG 2 EOY3 Data collection Certifier SDIS 3 Superintendent Certifier SENR SINF All 17

18 Important Dates for EOY 1-4 Snapshot starts May 12 Certification deadline July 18 *Amendment window End of Year 2 & 3 Training v1.5, May 29, 2014 CALPADS Calendar: 18 * There is no amendment window for EOY for

19 EOY 2: Program Participati on End of Year 2 & 3 Training v1.5, May 29, 2014 EOY 2: Program Participation 19

20 EOY 2: Purpose End of Year 2 & 3 Training v1.5, May 29, 2014 CA Department of Education Federal NCLB reporting requirements Federal program participation counts (Title I)* State program participation counts US Department of Education State reports * Formerly reported through the Consolidated App Reporting System (CARS/Con-AP) 20

21 EOY 2: Information Reported End of Year 2 & 3 Training v1.5, May 29, 2014 Program Participation Homeless Students 21

22 EOY 2: Data Included End of Year 2 & 3 Training v1.5, May 29, 2014 Student Enrollment Student Information Student Programs Any program listed below Code(s)ProgramType 122NCLB Title I Part A Basic TargetedFederal 174NCLB Title I Part A NeglectedFederal Accommodation Plan (eligible or participating)State 108Opportunity ProgramState 113California Partnership AcademyState 162Pregnant or Parenting Programs (formerly Cal-SAFE)State 180CAHSEE Intensive InstructionState 185Transitional KindergartenState Program Participation 22

23 EOY 2: Programs Reported End of Year 2 & 3 Training v1.5, May 29, 2014 NameCodeEOY2 NCLB Title I Part A Basic Targeted122P NCLB Title I Part A Neglected174P 504 Accommodation Plan101E or P Opportunity Program108P California Partnership Academy113P Pregnant or Parenting Programs (formerly Cal-SAFE) 162P CAHSEE Intensive Instruction180P Transitional Kindergarten185P ValueEducation Program Membership code PParticipating-3 EEligible-1 Legend Do not report Title I Part A Basic Targeted program records for schools that are NCLB Title I schoolwide Programs should be reported at each school a student attends except for summer schools 23

24 EOY 2: Data Included End of Year 2 & 3 Training v1.5, May 29, 2014 * Homeless students are identified by Primary Residence Category not by a program record. CALPADS maintains a history of the data included in this field, but most SIS programs do not. If a student is reported as homeless at any time during the Academic Year, it is important to update CALPADS as soon as possible or that data may be lost and not reported Homeless Students Student Enrollment Student Information Primary Residence Category Code* of any of the following: Temporary Shelter (100) Hotel / Motels (110) Temporarily Doubled Up (120) Temporarily Unsheltered (130) 24

25 EOY 2: Required Fields End of Year 2 & 3 Training v1.5, May 29, 2014 See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements Program Participation 25

26 EOY 2: Required Fields End of Year 2 & 3 Training v1.5, May 29, 2014 Program Participation 26

27 EOY 2: Required Fields End of Year 2 & 3 Training v1.5, May 29, 2014 Homeless Students 27

28 EOY 2: Required Fields End of Year 2 & 3 Training v1.5, May 29, 2014 Homeless Students 28

29 EOY 2: Required Fields End of Year 2 & 3 Training v1.5, May 29, 2014 Homeless Students 29

30 EOY 2: Online - Adding Program Records End of Year 2 & 3 Training v1.5, May 29, Search for an existing SSID or choose a list to view 6 30

31 EOY 2: Online - Adding Program Records End of Year 2 & 3 Training v1.5, May 29,

32 EOY 2: Online - Adding Program Records End of Year 2 & 3 Training v1.5, May 29, 2014 Must be within the student’s enrollment at the ‘School of Attendance LEA’ above Required Optional End Date optional except NSLP requires End Date 32

33 EOY 2: Online - Adding Homeless Student Data End of Year 2 & 3 Training v1.5, May 29, 2014 To classify a student as Homeless, populate the field with any of the four homeless codes Required Conditional 33

34 EOY 2: Error Highlights End of Year 2 & 3 Training v1.5, May 29, 2014 Error CodeSeverityRule SPRG0083FIf Education Program Code = 113 (California Partnership Academy) Then California Partnership Academy ID must be populated SPRG0168FIf Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted) Then Education Service Academic Year must be populated SPRG0247WNCLB Title I Part A Basic Targeted Records Submitted for a Title I Part A Schoolwide School SPRG0250FDuplicate SPRG Record within File for NCLB Title 1 Part A Basic Targeted SPRG0263WInvalid age for Transitional Kindergarten Participant SPRG0264WInvalid Grade Level for Transitional Kindergarten Program Participant SINF0259WUpdate may overwrite a prior homeless Primary Residency Category Code Error CodeSeverityRule CERT073WNo Program Data Submitted for a School CERT097FMissing Title I Targeted Assistance Program Records (122) CERT101WPrimary Residence Category Code Missing, Invalid, or Not Current Within the LEA Enrollment. CERT103WInvalid Open or Closed Transitional Kindergarten Record Rejected Records Certification Errors 34

35 EOY 2: Reports End of Year 2 & 3 Training v1.5, May 29, – Program Participants – Count 5.3 – Program Participants – Student List 5.4- Homeless Students Enrolled 5.5 – Homeless – Student List Program Participants – NCLB Title I Part A Basic Targeted Education Services 35

36 Federal Program Participation Count 504 Accomodation Plan (101) NCLB Title I Part A Basic Targeted (122) NCLB Title I Part A Basic School-wide (NA) ** NCLB Title I Part A Neglected (174) EOY 2: Program Participants - Count End of Year 2 & 3 Training v1.5, May 29, 2014 *Formerly Cal-SAFE **For Title I Part A Basic School-wide schools, counts in this column are based on cumulative Academic Year enrollment, not program records. Refer to CALPADS Update Flash 74 for CDE’s process to identify a school-wide site 36 Student Programs (SPRG) data

37 School Code School Name Grade Level Total By Grade Temporary Shelters (100) Hotels/Motels (110) Temporarily Doubled Up (120) Temporarily Unsheltered (130) FCMAT High CSIS Middle Total - School (Unduplicated)All EOY 2: Homeless Students Enrolled End of Year 2 & 3 Training v1.5, May 29, 2014 School Code School Name Grade Level Total By Grade Temporary Shelters (100) Hotels/Motels (110) Temporarily Doubled Up (120) Temporarily Unsheltered (130) Total - Selected Schools All Student Information (SINF) data 37

38 EOY 2: Reminders Homeless students are identified by Primary Residence Category (SINF), not a program record (SPRG) With the exception of 504 Accommodation Plan, program participation (not eligibility) should be reported for EOY 2 EOY 2 counts all students who participate in EOY 2 programs or are identified as homeless at any time during the year Make sure to check with your vendor about how homeless data is stored, specifically discuss if and how history is maintained End of Year 2 & 3 Training v1.5, May 29,

39 Break Time! End of Year 2 & 3 Training v1.5, May 29, minute break Remember that you can attend the CALPADS Q & A sessions on Wednesdays at 3 p.m. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation.

40 End of Year 2 & 3 Training v1.5, May 29, EOY 3: Discipline

41 EOY 3: Purpose End of Year 2 & 3 Training v1.5, May 29, 2014 Student discipline information* Federal reporting required by NCLB Title IX * Formerly reported through the UMIRS page of the Consolidated Application and Reporting System (CARS) CA Department of Education US Department of Education Consolidated State Performance Report 41

42 EOY 3: Terminology End of Year 2 & 3 Training v1.5, May 29, Offense The infringement or crime student committed Incident The event that occurred Federal requirements implemented for academic year require discipline data to be reported at the Incident level

43 EOY 3: Information Reported End of Year 2 & 3 Training v1.5, May 29, Offenses* that involved a weapon (all offenses regardless of outcome) Offenses* committed by non-special education students that resulted in a (full day or more) suspension or expulsion Offenses* committed by Special Education students (all offenses regardless of outcome and any duration of time) * Limited to offenses defined in Education Code or Summer school discipline incidents must be reported in CALPADS

44 EOY 3: How Records Are Related End of Year 2 & 3 Training v1.5, May 29, Incident Student Offense Student Offense

45 EOY 3: Data Included End of Year 2 & 3 Training v1.5, May 29, 2014 Student Enrollment Student Information Grades K-12, UE and US Student discipline Offense* that has a code defined in CALPADS SuspensionExpulsion Offenses Resulting in a Suspension or Expulsion * Limited to offenses defined in Education Code or

46 EOY 3: Data Included End of Year 2 & 3 Training v1.5, May 29, 2014 Special Education Offenses Student Enrollment Student Information Student Program Student Discipline Grades K-12, UE and US Special Ed (144) Offense* that has a code defined in CALPADS * Limited to offenses defined in Education Code or

47 EOY 3: Data Included End of Year 2 & 3 Training v1.5, May 29, 2014 Weapon Offenses Student Enrollment Student Information Grades K-12, UE and US Student Discipline Weapon offense (Student Offense Codes 100, 101, 103, 104, 105) 47

48 EOY 3: Required Fields End of Year 2 & 3 Training v1.5, May 29, 2014 See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements All Discipline Records 48

49 EOY 3: Required Fields End of Year 2 & 3 Training v1.5, May 29, 2014 Weapon Offense Special Ed Student Offense Expulsions 49

50 EOY 3: Online - Adding Student Discipline Information End of Year 2 & 3 Training v1.5, May 29, Search for an existing SSID or choose a list to view 50

51 EOY 3: Online – Adding Student Discipline Information End of Year 2 & 3 Training v1.5, May 29, b Add a new discipline offense to the student’s history or edit an existing record 7a 51

52 EOY 3: Online – Adding Student Discipline Information End of Year 2 & 3 Training v1.5, May 29, 2014 Required Conditional

53 EOY 3: Severity-of-Offense Hierarchy End of Year 2 & 3 Training v1.5, May 29, 2014 Related offense codes 103 Brandishing a Knife 500 Caused Physical Injury 504 Used Force or Violence 506 Harassment or Intimidation Related offense codes 103 Brandishing a Knife 500 Caused Physical Injury 504 Used Force or Violence 506 Harassment or Intimidation Destructive/explosive device (bomb threat included) Possession of paraphernalia Use of drugs/alcohol Possession/sale of alcohol Possession of drugs for sale Sale or furnishing of drugs Sexual offenses (other than forcible rape) Possession of a weapon Battery Assault with a deadly weapon Robbery/extortion Forcible rape Homicide (use code 500) Incident Shoved another student (504) Punched another student (500) Brought chainsaw to school (204) Taunted another student (506) Most severe See the Student Offense code set in the CALPADS Code Sets document on the Resources slide near the end of the presentation for the full code list 53

54 EOY 3: Online - Adding a Discipline Incident End of Year 2 & 3 Training v1.5, May 29, a Add a new incidents, edit existing incidents, or maintain the list of students associated with an incident. 54

55 EOY 3: Online – Adding a New Discipline Incident End of Year 2 & 3 Training v1.5, May 29, 2014 Required Conditional Every offense for every student needs to be entered; only the final Disciplinary Action Taken should be reported 2 55

56 EOY 3: Online – Editing an Incident End of Year 2 & 3 Training v1.5, May 29,

57 EOY 3: Online – Maintain Student List End of Year 2 & 3 Training v1.5, May 29, 2014 Add a student to the incident or edit an existing record 1a 57

58 EOY 3: Online - Adding or Editing Student Offense Record End of Year 2 & 3 Training v1.5, May 29,

59 EOY 3: Error Highlights End of Year 2 & 3 Training v1.5, May 29, 2014 Error CodeSeverityRule SDIS0069FMismatch of SSID Demographics SDIS0072FRetired SSID -- Mismatch of SSID Demographics SDIS0090FInvalid Disciplinary Incident Occurrence Date - Academic Year combination SDIS0091FInvalid Student Offense Code and Weapon Category Combination SDIS0093FDisciplinary Incident Occurrence Date Greater Than Current Date SDIS0094FMismatch of Disciplinary Incident Attributes SDIS0096FMissing Incident Disciplinary Action Duration Days SDIS0097FInvalid Incident Disciplinary Action Taken Code SDIS0153FMissing Disciplinary Action Authority Code SDIS0154FMissing Student Instructional Support Indicator SDIS0208FMissing Expulsion Modification Category Code SDIS0212FDuplicate discipline records exist for the same student SDIS0245WStudent not enrolled on Disciplinary Incident Occurrence Date SDIS0251FMismatch of Student's Disciplinary Attributes Error CodeSeverityRule CERT071WNo Discipline Data Submitted for a School CERT101WMissing Student Address record with a valid Primary Residency Category Code Rejected Records Certification Errors 59

60 EOY 3: Reports End of Year 2 & 3 Training v1.5, May 29, – Discipline Incidents – Count by Most Severe Offense 7.2 Discipline Incidents – Student List 7.3 – Discipline Actions – Count 7.4 – Discipline Actions – Count by Offense 7.5 – Discipline Offenses – Student List 7.6 – Discipline Actions – Persistently Dangerous Offense Expulsions 60

61 EOY 3: Discipline Incidents – Count by Most Severe Offense End of Year 2 & 3 Training v1.5, May 29, 2014 School CodeSchool NameMost Severe Offense Incident Count FCMAT High 103-Brandishing a Knife3 201-Possession of Controlled Substance Property Damage8 513-Bullying21 TOTAL CSIS Middle 201-Possession of Controlled Substance6 403-Sexual Harassment4 513-Bullying10 TOTAL20 TOTAL - Selected Schools 103-Brandishing a Knife3 201-Possession of Controlled Substance Sexual Harassment4 512-Property Damage8 513-Bullying31 TOTAL64 Student Discipline (SDIS) data 61

62 EOY 3: Discipline Actions - Count End of Year 2 & 3 Training v1.5, May 29, 2014 School Code School Name Gender Ethnicity/Race # of Students That Committed an Offense (unduplicated) FCMAT High Total50 F Total12 Hispanic4 White8 M Total38 Hispanic20 White18 Student Discipline (SDIS) data Disciplinary Action Taken # of Offenses Committed # of Suspensions (100) # of Expulsions (200) # of In School Suspensions (110) # of No Suspension of Expulsion (300) Click to expand the view of the data 62

63 EOY 3: Discipline Actions - Count by Offense End of Year 2 & 3 Training v1.5, May 29, 2014 School Code School NameOffense Code Gender Ethnicity/Race # of Students That Committed Offense (unduplicated) FCMAT High 509-Hazing Total21 F Total2 Hispanic1 White1 M Total19 Hispanic10 White9 Disciplinary Action Taken # of Times Offense Occurred # of Suspensions (100) # of Expulsions (200) # of In School Suspensions (110) # of No Suspension of Expulsion (300) Student Discipline (SDIS) data Click to expand the view of the data 63

64 EOY 3: Discipline Actions - Persistently Dangerous Offense Expulsions End of Year 2 & 3 Training v1.5, May 29, 2014 Expulsions for Persistently Dangerous Offenses Of Expulsions per Offense Code, Used to Determine At Risk Schools (listed in order of most severe offense) ** At Risk School ? ** Y Y N Student Discipline (SDIS) data Expulsions for Persistently Dangerous Offenses School CodeSchool Name Total Certified Primary Enrollment Total # of Expulsions # of Expulsions / 100 Enrolled Students FCMAT High CSIS Middle Elementary ** Refer to User Manual Glossary definition for Persistently Dangerous Offense and At Risk School A school is determined to be ‘At Risk of Becoming Persistently Dangerous’ when: It has fewer than 300 students and expulsions are greater than three OR It has more than 300 students with more than one expulsion per one-hundred enrollments Based on Fall 1 enrollment (report 1.1) 64

65 EOY 3: Reminders All Special Education students who committed an offense (defined in Ed Code or 48915) are reported regardless of outcome All students who committed firearm offenses (codes 100, 101, 103, 104 & 105) reported regardless of outcome Deciding the most severe offense is a local decision. Use the hierarchy as a guide not a rule. Truancy reporting is not included in discipline reporting to CALPADS this year. End of Year 2 & 3 Training v1.5, May 29,

66 Wrap Up End of Year 2 & 3 Training v1.5, May 29, 2014 Wrap-Up 66

67 Full Replacement Files End of Year 2 & 3 Training v1.5, May 29, 2014 EOYRec TypeOperational Key Fields 3SDIS School of Attendance Academic Year ID 67 Please note EOY 2 does not have replacement files

68 Programs Used for Report Sub-Groups End of Year 2 & 3 Training v1.5, May 29, 2014 ValueUsed In FFilters RReport N/ANot applicable Legend These programs are used in reports (R) or report filtering (F) on SSIDs that have met the criteria for inclusion in one or more of the EOY submissions. If displayed in reports, LEAs are expected to assess their accuracy. EOYReport Migrant Ed (135) Socio- Economically Disadvantaged Special Ed (144)GATE (127) aN/A F FF 25.2FFFF 25.3FFFF 25.5F, R F F, R 37.5FFFF 68

69 End of Year Steps End of Year 2 & 3 Training v1.5, May 29, 2014 Submit records SIS Roles 1. Setup Fix rejected records Post records 2. Update the CALPADS ODS 69

70 End of Year 2 & 3 Training v1.5, May 29, 2014 Certification Status Each EOY snapshot must be individually certified at Level-1 and then at Level-2 70

71 Certification Details End of Year 2 & 3 Training v1.5, May 29, Data Processor 12 4 Superintendent or Administrator

72 Suggested Timeline End of Year 2 & 3 Training v1.5, May 29, 2014 Complete SIS Data Population 5/30 19 days Upload files and correct errors or discrepancies as needed 6/10 11 days Review certification reports, correct errors, and fix discrepancies 6/24 14 days Distribute reports for review and approval 7/10* 16 days Certify (level 1 and level 2) 7/18 7 days Reminder: If you plan to decertify, allow adequate time to make corrections and for snapshots to run Reminder: No Amendment Window for EOY submissions * Make sure to adjust dates if your LEA closes earlier for summer 72

73 Certification Reminders The last day to make changes that will be included in the snapshot is the day before the certification deadline Remember to review all reports before certifying Make sure your snapshot is certified at Level 2. If you are not certified at Level 2 on or before the deadline day, none of your work counts.. If you are certified and then decertify, you must recertify on or before the deadline date for your data to be pulled. End of Year 2 & 3 Training v1.5, May 29,

74 End of Year 2 & 3 Training v1.5, May 29, 2014 Changes 74

75 Changes ImplementedFunctionalityDescription Jul Code SetNew codes added for the following code sets: Education Program – 185 (Transitional Kindergarten) Jul Code SetModified Code names and definitions: Disability Category – 210 (modified name & definition) Education Program – 181 (modified definition) Education Program – 182 (modified definition) Sep – 2013SupportCALPADS Error List now under Help Menu and Page Jul Validation Rule New SPRG0263 (Warning) - Validate appropriate age for Transitional Kindergarten Program. End of Year 2 & 3 Training v1.5, May 29, 2014 See CALPADS Code Sets document for complete list of changes - 75

76 Changes ImplementedFunctionalityDescription Jul Validation RuleNew SPRG0264 (Warning) - Validate appropriate Grade Level for Transitional Kindergarten Program. Sept – 2013Validation RuleNEW SPRG0270 (Fatal) – Invalid Program Membership Start Date with R transaction Sep Validation RuleNew SINF0269 (Warning) - Student Grade Level is outside the designated grade span for the school Sep Validation RuleNew CERT107 (Warning) - Invalid Free Meal Program (181) or Reduced Price Meal Program (182) Records End of Year 2 & 3 Training v1.5, May 29, See CALPADS Code Sets document for complete list of changes -

77 System Documentation Resources DocumentDescriptionSections CALPADS File Specifications (Forms) File layout and requirements for batch submission SENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, & SCTE tabs CALPADS Code SetsDetailed state code lists CALPADS Valid Code Combinations Matches up related codes CALPADS Error ListDetailed error message descriptions SENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, SCTE, EOY 1-4 tabs CALPADS Data GuideDetailed requirements CALPADS Calendar End of Year 2 & 3 Training v1.5, May 29,

78 Resources End of Year 2 & 3 Training v1.5, May 29, 2014 Career Technical Education documents CALPADS Training Registration https://www.calpads.ca.gov/Training/ Administrator Recommendation of Expulsion Matrix 78

79 Support Web: Phone: Listserv: End of Year 2 & 3 Training v1.5, May 29,

80 Training Evaluation End of Year 2 & 3 Training v1.5, May 29, 2014 Please complete our survey 80


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