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PCB Workshop No. 2 Presented By; Oregon Department of Energy U.S. Environmental Protection Agency Oregon OSHA Environmental Control Corporation.

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Presentation on theme: "PCB Workshop No. 2 Presented By; Oregon Department of Energy U.S. Environmental Protection Agency Oregon OSHA Environmental Control Corporation."— Presentation transcript:

1 PCB Workshop No. 2 Presented By; Oregon Department of Energy U.S. Environmental Protection Agency Oregon OSHA Environmental Control Corporation

2 Overview PCB Workshop No. 2 EPA answers to workshop 1, questions Inspection procedures for light fixtures Removal of PCB containing ballast Cleaning PCB spills Verification Sampling Storage and Transportation of PCB ballast and waste Managing contractor relations Oregon OSHA & worker protection

3 Knowledge of EPA Rules From Workshop No. 1 Questions? Hopefully Some Answers

4 Follow-up – Question 1 Can a School District transport regulated PCBs for the purpose of consolidation as a generator to a School District's storage for disposal facility (SDF) and not be required to obtain a PCB Activity ID # as a transporter ? An example would be to transport regulated PCBs two to four blocks from one school (building) to the School District's SDF. See the definition of transport of PCBs under 40 CFR

5 Follow-up – Answer 1 Transporter of PCB waste means, for the purposes of this part, any person engaged in the transportation of regulated PCB waste by air, rail, highway, or water for purposes other than consolidation by a generator.

6 Follow-up – Answer 1 A PCB activity number is not required for the case that was described here. The definition of transporter excludes this activity. Unless they (the school district) hires an external contractor to haul the waste offsite, then a transporter ID is not required. However…

7 Follow-up – Answer 1 If you are transporting to a consolidation point, you must.. - transport the ballast in a safe and dedicated container - must label the container “PCB” - you must have some type of tracking record i.e. work order - at the consolidation point must retain a batch log

8 SFD Example This is What EPA wants to see.

9 Follow-up – Question 2 Is each school within a School District required to obtain a PCB Activity ID # as a generator when the waste is going to be consolidated at the School District's SFD ?

10 Follow-up – Answer 2 Yes. Reading the questions 1 and 2 in succession, one is prone to confuse the issue. However, each specific “generator” site needs an ID number. If the generating faculties are in the same contiguous area, they do not need a separate number. Generators applicable to PCB activity notification must generate waste and own or operate a storage facility subject to the storage requirements under 40 CFR (b).

11 Follow-up – Question 3 Does each school in that School District need to apply for an individual PCB Activity ID # or should the School District apply for one PCB ID# which covers all the schools in that district ?

12 Follow-up – Answer 3 For the purpose of transportation for consolidation, an ID is not required. For generation, the same as stated above in answer No. 2. The school, or school district needs to apply for individual numbers for each facility if the sites are not in the same contiguous area.

13 Show Notification Form Looking at box number six, right hand side at the mid point of the form.

14 Follow-up – Question 3 If a School District discovers a single leaking ballast in a classroom can they clean this up under the Spill Cleanup Policy ? Answer: Only if the spill is discovered within 72 hours of the spill.

15 Follow-up – Question 4 Are they required to submit a PCB Remediation Plan for Regional review under 40 CFR (a) for this single ballast ? Answer: Yes if they choose (a) – self-implementing Procedures. They also may choose (b) or (c).

16 Follow-up - Answer (a) – Self-implementing clean up requires EPA review prior to the clean up. Also qualifies as a Self- disclosure for TSCA violations (b) – Performance Based clean-up. Disposal to incinerator and meet the decontamination requirements, i.e.,10 micrograms per 100 centimeters square for non-pours surfaces. Risk of EPA audit and penalty if found in violation (c) – Risk Based clean up and requires an approval from EPA.

17 Follow-up – Question 5 Do they need to know the time/date of the leaking ballast ? Answer: Only for determining whether they can apply the spill clean-up policy.

18 Follow-up – Question 6 Is this from the point of discovery i.e. the School District has 24 hours to clean-up upon discovery of the leaking ballast ? Answer: Within the time of the spill.

19 Follow-up – Answer 6 If you discovered a leaking light ballast you are in violation of TSCA. You must cleanup the spill immediately and you must either notify EPA under the self-disclosure rule, comply with the performance based rules or the risk based clean up rules. In any case, you must clean up the spill, do confirmation sampling of the area of the spill and prepare a report and retain that report for three years.

20 Follow-up – Question 7 If the School District fails to clean up within the 24 hours are they then required to submit a PCB Remediation Plan under 40 CFR (a) ? Answer: If they choose (a). They can also choose (b) and (c). If you don’t clean up the spill and EPA finds out, you are subject to civil penalties

21 Follow-up – Answer 7

22 Follow-up – Question 8 If a School District is planning the remediation of several classrooms are they required to submit a PCB Remediation Plan for Region review under 40 CFR (a) ? Answer: Yes

23 Follow-up – Question 9 Is the School District required to submit a Self- Disclosure under the April 11, 2000 Audit Policy for leaking light ballasts (i.e. improper disposal ) of PCBs? Answer: OECA needs to answer this question. A remediation plan is a self-disclosure.

24 Follow-up – Question 10 Is a Self-Disclosure required to be submitted by a School District along with a PCB Remediation Plan ? Answer; The remediation plan could be interpreted as self- disclosure.

25 Follow-up - Answer

26 Inspection of Light Fixtures for PCB’s Topics Addressed: Overview of EPA’s Self Audit Policy What to look for during a PCB inspection Personal Protective Equipment Documentation & Visual Identification System Notification of violations to the EPA

27 EPA, Self Audit Policy On December 22, 1995, EPA issued its final policy on “Incentives for Self-Policing: Discovery, Disclosure, Correction and Prevention of Violations” (60 FR 66,706) (Audit Policy, or Policy). The purpose of the Policy is to enhance protection of human health and the environment by encouraging regulated entities to voluntarily discover, disclose, correct and prevent violations of Federal environmental law. Benefits available to entities that make disclosures under the terms of the Policy include reductions in the amount of civil penalties and a determination not to recommend criminal prosecution of disclosing entities.

28 EPA, Self Audit Policy Overview of Self Audit Policy Requirements concerning PCB’s: Self-Investigation of any potential violations Failure to notify of PCB activities Failure to notify of PCB clean-up Present spills in fixtures Improper storage or disposal of PCB’s

29 PCB Investigation What to Look For during and inspection of Presumed PCB containing Light Fixtures; PCB containing ballast present? Assumption Rule Leaking (non-intact Ballast) Contamination (spill) into the fixture? Spill or presumed contamination of the surrounding environment?

30 PCB Investigation When PCBs and PCB-contaminated equipment are inspected, inspectors should check for proper labeling that meets requirements. Inspectors should also look for indications that the equipment may be leaking, such as: Oil stains near the equipment Weep marks on the equipment Smoke, dark haze, shadow, or staining Gross physical damage

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33 PCB Investigation Video Here - SITE SURVEY

34 PCB Investigation Procedures for performing an inspection of light fixtures; Personnel Training Personal Protective Equipment Existing Hazards Electrical Fall protection PCB’s Documentation / Visual Identification System of inspection findings

35 PCB Investigation Post PCB Investigation Requirements; Self-disclosure of any violations identified Development of PCB spill remediation plan Notification of PCB Activities TSCA Generator ID Number Development of PCB Operations and Maintenance Plan (if district will continue to use PCB containing ballasts)

36 PCB Investigation Operations & Maintenance Program Requirements; Written Program Worker protection training for personnel Emergency response protocols Temporary storage requirements Notification to EPA of any future spills documentation of PCB activities

37 PCB Investigation Common Mistakes; Skipping light fixtures Not detecting and identifying trace contamination (e.g., lite gray outline of ballast) Inadequate or under developed response protocols Lack of personal protection equipment

38 PCB Ballast Removal – General Topics Addressed: Worker Training Protection of Environment Regulatory Mandates (EPA / OR-OSHA) Removal and Spill Clean-up Common Mistakes Documentation / Record Keeping

39 PCB Ballast Removal – General WORKER TRAINING: For all training requirements pertaining to PCBs occurring in the course of construction or maintenance work, the following regulatory standards may apply:

40 PCB Ballast Removal – General Specific OSHA requirements contained in; 29 CFR Hazard Communications and 29 CFR Personal protective equipment 29 CFR Hazardous waste operations and emergency response (for spill clean-up) Specific EPA regulations contained in; 40 CFR Part 761 Polychlorinated Biphenyl's Specific DEQ regulations contained in; OAR Polychlorinated Biphenyl's (PCBs) OAR Hazardous Waste Management

41 PCB Ballast Removal – General Regulatory Mandates: PCB Remediation Plan submitted to EPA? Notification of PCB activities submitted to EPA? Application for TSCA PCB ID Number submitted? Proper PCB waste containers available? Proper PCB labels on hand? Generator’s PCB storage area in compliance?

42 PCB Ballast Removal – General Removal and Spill Clean-up: It is the District’s responsibility to see that all use, storage, decommissioning, or disposal of hazardous materials is performed safely and managed in a way that conforms to all current regulatory mandates to protect building occupants and the environment.

43 PCB Ballast Removal – General Ballast Removal Procedures: Protection of environment Personal Protective Equipment Proper containers for removed ballast Physical removal of ballast Electrical lock-out tag-out Ensure ballast is intact (non-leaking) Approved containers Documentation

44 PCB Ballast Removal – General Documentation & Record Keeping: It is very important when performing the removal of PCB ballasts or the clean-up of PCB spills from light fixtures to provide detailed documentation and record keeping to avoid problems later in the process. This is especially important when transporting PCB ballasts to a central location for consolidation with other ballasts and tracking the location of the fixture where ballasts were removed.

45 PCB Ballast Removal – General Video Here - BALLAST REMOVAL PROCESS

46 PCB Ballast Removal – General Common Mistakes: Lack of personal protection equipment Improper use of personal protection equipment Improper transportation of ballasts Improper storage of ballasts before shipping

47 Ballast Removal Common Mistake (PPE?)

48 Ballast Removal – General Things to Avoid

49 Ballast Removal – General Things to Avoid

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51 Things to Avoid

52 Ballast Removal – General Things to Avoid

53 Ballast Removal - General Procedures for Leaking PCB Ballasts

54 Removal of Leaking PCB Ballasts Safety of the worker Safety of the Students Insure no further spread of contamination Clean up the spill Proper transporting to a DOT approved container and SDF Proper labeling of containers and storage PCB Ballast Removal – General

55 PCB Spill Clean-Up – General Spill Clean-Up Procedures: Protection of environment (Critical) Personal Protective Equipment (Critical) Cleaning chemicals (acetone, TSP, solvent) Additional containers for cleaning waste Physical cleaning of fixture (see next slide for considerations)

56 PCB Spill Clean-Up – General Spill Clean-Up Procedures: Important considerations to note during the physical cleaning of a PCB spill from light fixtures. Cleaning methods (avoid cross contamination) Tools and Equipment (towels, putty knives, etc) Generation of PCB contaminated waste Decontamination verification testing Documentation / Record Keeping

57 Video Here - PCB CLEANING OR REMEDIATION PCB Spill Clean-Up – General

58 Common Mistakes: Lack of personal protection equipment Improper use of personal protection equipment Improper wiping of item Failing to perform final wipe Improper transportation and disposal of cleaning equipment

59 Verification Sampling Decontamination Verification Testing: Worker Training Tools and Equipment (containers, wipes, chemicals) Sampling protocols Number of tests Documentation (Chain of custody) Accredited laboratory

60 Verification Sampling Video Here - VERIFICATION SAMPLING

61 Verification Sampling Common Mistakes: Lack of personal protection equipment Improper use of personal protection equipment Failure to collect sample from previously contaminated area Failure to send sample to lab within XXXX days

62 Transporting Ballasts

63 Transportation - General What point in the Process From the classroom to the SDF Non-Leaking Leaking Non-PCB From the SDF to the Permitted Disposal Facility

64 Transportation – General Common Mistake;

65 Generator Storage Facility Protection of environment DOT approved Hazardous waste containers Stored on impermeable barrier Spill protection requirements Hazard Warning Labels / Placards Proper container labeling Proper demarcation of storage area One year temporary storage limit Out of service date on container

66 Storage – General Things to Avoid (Improper Storage)

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68 Storage – General Things to Avoid (Ballast soup)

69 SFD Example This is What EPA wants to see.

70 Managing Contractor Relations Consider hiring an environmental consulting firm Choosing a qualified environmental contractor Contracts and responsibility concerning PCB’s SD MUST monitor the electrical contractor’s work SD MUST correct problems SD MUST obtain receipts of required documentation The following are some important considerations which should be addressed by the district when hiring outside labor concerning the removal of PCB ballasts or PCB spill remediation.

71 References FYI. Published by California DTSC. ools/SM_POL_PCB_Schools.pdf To OR-OSHA Slides


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