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Preparation for everyday Affairs: Largely Overlooked!

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Presentation on theme: "Preparation for everyday Affairs: Largely Overlooked!"— Presentation transcript:

1 Preparation for everyday Affairs: Largely Overlooked!

2 REPEAT: Prepare for a meeting/every meeting as if your professional life and legacy depended on it. It does.

3 REPEAT: A meeting worth calling is a meeting worthy of intensive preparation. Your aim should be highand strategic. Even when the topic is trivial. When it comes to modeling and underscoring core values, there is no such thing as a minor meeting.

4 THE THREE MINUTE Rule*: So what about the other 45?

5 A basketball coach remarked that most practices focused on dribbling and shooting. Yet the reality is, star or not, that a player only has his or her hands on the ball for … 3 to 4 minutes a game. (Out of 48.) And yet practice doesnt focus on how you play 94% of the time! Business is the same way …

6 Meetings. Phone calls. Emails.Conversations.

7 The 94% in business is … meetings, short conversations, phone calls, etc.

8 Do you carefully prepare for the 94%: Meetings. Phone calls. Emails. Conversations.

9 I am a champion of opportunism, adhocracy, informality and the like. But … We do schedule a lot of meetings and calls and conversations. And a ton of emails. And, my observation is that we plan out and rehearse very few of these events. Not an hour, or maybe not even fifteen minutes. But how about 10 minutes?

10 Objective.Opener. 2 or 3 key points. Sensitivities to watch out for. Etc..

11 There is nothing sacred about this list. It is merely suggestive. But I would recommend you carry around a little note card or some such to remind you of something like these 4 ideas. And a little note card (paper or electronic) which lays out on a 3-inch by 5- inch square the answers to something like the list on this slide. Itll take you 10 or 15 minutes I expect to write that little 3 X 5 cardvoila, theres your prep time. (I suggest that you not do this in your head the idea is semi-formalism!)

12 The case of email!

13 Most of us write a ton of emails every day. Many are one liners. But quite a few are 10 liners. A hasty 10-liner can set back a relationship for a week or a month or even forever. Im not arguing that you go through the four points above for every emailor maybe I am, or some approximation thereof. The simple fact is that I know of no one who has not screwed somethings big because of a sloppy email. I sure as hell have!

14 You are clueless …

15 Fact is, except in a general way, that we are clueless about where the recipients head is at,,, at this particular moment. You know where he stands on an issue (or at least you think you do). But you dont know that he had a monster blowup with his wife last night regarding one of the kids. Or one of a hundred things like that. So when you send him that somewhat sensitive email … you could be igniting a major conflagration. Im not suggesting you not send the email, but I am suggesting you give that likely sensitive remark a 2 or 3 minute look watch out for carelessness, especially if youre a fast typist!

16 THIS IS [VERY] IMPORTANT! 1. This is what you … do. 2. Hence this is all about leadership at the sub- leadership at the sub- atomic level. atomic level. 3. Take some [SIGNIFICANT] care with [SIGNIFICANT] care with every item. every item. 4. This is what you do.

17 Amen.

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