1. Navigating in My Collaboration Space The purpose of this job aid is to define collaboration space, identify collaboration tools, and explore possibilities of each tool to increase productivity and empower performance with minimal external support.

2. What is a Collaboration Space? Specific to the School for Family and MWR Learning Management System, also known as the LMS or IMCOM Academy Website: – Collaboration is a process where two or more people work together or as group toward a shared goal through discussion, learning, or building consensus – Space is a place in the website specific to a group or course to upload, store, search, or post themed information Collaboration + Space = Collaboration Space is a place in the LMS where learners collectively work together as a team to share knowledge, experience learning, and build consensus. Collaboration Space Tools

3. Before we move on, heres a list of tools in a Collaboration Space available to learners: Search Announcements Documents Blog FAQs Directory Calendar Tools are accessible and available to learners as long as the course is listed on individuals transcript. On the next slide we will explore steps on how to select and access a collaboration space. Collaboration Space Tools

4. Go to Transcript and get the course name or Contact course instructor or send email to imcom.academy@us.army.mil orimcom.academy@us.army.mil Call School for Family and MWR at (210) 466-1050 Dont know course name? Lets go over how to select a collaboration space: Using a mouse Hover over Collaboration Space Tab from the Toolbar Banner Click Collaboration Space from the pick list A new window will open Type course name in the Search Text box, Click SEARCH button to go to the next window Note: Course name is required in the search box

5. Collaboration Space Tools One must be enrolled to a course to gain access to the collaboration space Send email to imcom.academy@us.army.mil orimcom.academy@us.army.mil Call School for Family and MWR at (210) 466-1031 Cant see course? Disclaimer – information above is/are for the purpose of this job aid only and will differ from results of your search. Almost there! Go ahead and… Find and double click to select the course Then from the new window, click Join to open collaboration space for the course selected

6. Collaboration Space Tools Lets explore the tools! Search Icon - performs search within the space Disclaimer – information below is/are for the purpose of this job aid only and will differ from your screen. Announcements Icon – Post important events Document Icon – For uploading document Blog Icon – To post individual ideas, comments or details about a topic in chronological order FAQs Icon – Search frequently asked questions within the space Directory Icon – Lists of individuals assigned to the space Calendar Icon – Place to create and schedule events Detailed instructions for when to use each tool will be given by course manager.

7. Quick Tips for Collaboration Space Tools Tool: Documents How to upload new document? Click icon from the tool menu bar For new documents, click GO button to create a new space to upload a document. Check with course instructor for Document Naming Schema New window will open to create new document label Apply naming schema in Title box Give detail description in Description box Type key words for the document in Keywords box Click Create button on the bottom of the screen Click Check In from the Summary Column to make it available to all Congratulations!!! You are done. Tool: Documents – Cont

8. Quick Tips for Collaboration Space Tools Tool: Blog How to create a Blog topic? Click icon from the tool menu bar For new Blog, click GO button to create a new space to upload a document. Check with course instructor for Document Naming Schema New window will open to create Blog label Type Topic in Title box Give detail description in Description box Type key words for the document in Keywords box Click Create button on the bottom of the screen Click Check In from the Summary Column to make it available to all Congratulations!!! You are done. Tool: Blog – Cont

9. Quick Tips for Collaboration Space Tools Tool: Calendar Whats Scheduled? Click icon from the tool menu bar All events will be created by course instructor Events are available only to members of the space Request approval from course instructor prior to adding new event Click icon from the tool menu bar All events will be created by course instructor Events are available only to members of the space Request approval from course instructor prior to adding new announcement Tool: Announcement Whats going on?

10. Stay on the right track! Lets Review: Login to www.imcomacademy.com to access collaboration spacewww.imcomacademy.com Collaboration space is a virtual space to share knowledge, experience learning, and build consensus. Collaboration space has seven tools that add value to learning Check with course instructor before adding new event or announcement Stay on the track….explore, learn, and share! Good Luck…