GOALS Have many pieces. Feel Good I’m #1 Membership Youth Clubs NEW CLUB HONOR Income Distinguished New Projects
CLUB INVENTORY?? WHERE isYOUR CLUB? 1)Financially? 2)Membership? 3)Meeting Attendances? 4)Projects? 5)In the Community?
ATTITUDE GOALS WORK SUCCESS GOALS: Everything you take on in your office should have an established GOAL. YOU should be able to answer “What do you want the end results to be?” The more specific your goals are, the greater your chance for success.
GOALS are required so that we know where we are going and when we have arrived. GOALS provide focus and direction. Without out GOALS we wander aimlessly and without purpose. GOALS provide us with a measuring stick to let us know how we are doing.
Goal Characteristics RESULTS ORIENTED MEASURABLE CHALLENGING but REASONABLE MUTUALLY AGREED UPON TIMELY CONTROLLABLE POSTED/COMMUNICATED
"The past is never there when you try to go back. It exists,but only in memory. To pretend otherwise is to invite a mess.“ "The past is a guidepost, not a hitching post.“ "No yesterdays are ever wasted for those who give themselves to Today." Living the past is a dull and lonely business: looking back strains the neck muscles, causing you to bump into people not going your way."
YOUR CLUB zClub Organization xAll officers installed xAll Committees formed xYear of Planned ACTION xBudget xNew ideas?
Setting or Clarifying YOUR GOALS zI’m # 1! zHonor! zDistinguished! zBest Year our CLUB ever had! zNew RECORD in the number of kids we helped.
Identifying Road Blocks –Brainstorming –Define & Analyze the Problems –Generate Alternative Solutions –Implement the SOLUTION
Road Blocks zIt didn’t work before. zNo one cares zOnly Fred knows how to do it. zCosts to much zWe don’t have the people power. zThere is not enough time to properly plan. zWe will lose money zThe kids will not show up.
Purpose of Brainstorming zTo GENERATE a LARGE Number of IDEAS
Ground Rules of Brainstorming 1)Solicit Quantity 2)Everyone Participates 3)Freewheeling IS Encouraged 4)No Criticism or Evaluation 5)Build on Ideas 6)Record Ideas.
CONSENSUS A Consensus Is Considered ACHIEVED When Each Individual Can Honestly SAY: zI believe that you understand MY point of View zI believe that I understand YOUR point of View zWhether or not I prefer this decision I will SUPPORT IT, because it was arrived at in an Open Fair Manner.
MAKE SURE YOUR GOALS ARE S PECIFIC M EASUREABLE A TTAINABLE ( & Challenging) R ELEVANT (Individual to team & vice versa) T IME-BASED ( Deadline sparks productivity)
HOW to INTRODUCE a SPEAKER z Best introductions are two-way z Introduce the audience to the speaker z And the Speaker to the audience
An introduction is a mini speech zOPENING To grab the attention of the audience zBODY Explaining Why the subject Why this speaker Why this audience Why at this time zCLOSE- the lead into your actually presenting the Speaker
How to Introduce a Speaker SPEAKER’S NAME QUALIFICATIONS -Relevant experience -Recognition by others -Education and Credentials
How to CHAIR a Meeting zBEGIN on TIME zEND on TIME
Requirements of a CHAIRMAN Are to “SERVE” z1) As a Pilot z2) As a Referee z3) As a Master of Ceremonies
How to CHAIR a Meeting A)Be PREPARED Prepare a written detailed AGENDA Know what you are going to do B)Show RESPECT for your AUDIENCE Always STAND to address your audience Speak distinctly C)Use the best Language that you know What is worth saying is worth saying well.
How to Chair a meeting D) EXHIBIT self-confidence Best antidote for fear is KNOWLEDGE E)AVOID trying to cover too much Ground Takes frequent breaks F)PRIME the Audience for your GUEST Speaker Also listen to the Speaker BEGIN and END on TIME
“A MEETING is an event at which the minutes are kept and the hours are LOST”
A GOOD meeting is one led by ANYBODY partaken of by EVERYBODY, monopolized by NOBODY and where EVERYBODY is SOMEBODY
TEAM BUILDING OBJECTIVES z Build and serve on high-performance, effective teams z Help meet our goals and objectives.
WHAT WILL BE LEARNED zDynamics and skills involved zHow to effectively communicate zHow to define roles zHow to recognize and use helpful behavior zHow to avoid and overcome destructive behavior zSteps in team decision making and problem solving
WHAT IS A TEAM? zA group organized to work together. zA team is a group of individuals working together to solve a problem, meet an objective, or tackle an issue.
SHORT HISTORY OF TEAM BUILDING zMayo: confirmed relationship between human factors and productivity zMaslow: linked motivation and performance zTeam relationships important zBusiness demonstrated effectiveness of teams and refined structure and use
WHY DO TEAMS WORK? z Whole is greater than the sum of its parts z Individuals bring a range of talents, knowledge, experience, contacts, etc. z Working together, a team can accomplish more
INTANGIBLE BENEFITS zSense of accomplishment zSelf-fulfillment zEsprit de corps zGet to know one another zMore participation in activities zEnhance club/OI reputation We know how to get things done for our kids!
BUILDING AN EFFECTIVE TEAM zGet to know one another zEstablish consensus as to team’s purpose zIdentify available resources zEstablish rules of behavior
ESTABLISH CONSENSUS FOR TEAM’S PURPOSE zShort term team: once achieved, team disbands zLong term team: on-going objective yEstablish specific objectives yEstablish its authority yReach consensus on expected results yEstablish a completion date
IDENTIFY RESOURCES zWhat’s the budget? zSpecial equipment zTime members can devote – get a commitment zSpecial, relevant information zOther teams and/or individuals
HELPFUL BEHAVIOR zBe optimistic zBe on time zSupport one another zBe courteous zBe open minded zBe honest zParticipate z Be open z Listen z Stay on track z Share the work z Complete your work z Present ideas, comments clearly z Be prepared
HARMFUL BEHAVIOR zConstantly critical zDominate/monopolize zBe manipulative zBe judgmental zAct bored/uninterested zDo unrelated things z Sub-conversations z Simply agree with everything z Avoid decisions z Go off on tangent z Name-calling z Attack people/ideas
COMMUNICATIONS z “to make known” z “to have an interchange, as of ideas” z “to express oneself in such a way that one is readily and clearly understood Behaviors affect communications!
RUNNING A HIGH PERFORMANCE TEAM zKeep each team member in the loop zThank dominating members for their contributions, but ask them to allow others to participate zGet all members to participate zHelp members make their point clearly
Ways to Involve Team Members zPass a baton zAsk open-ended questions zCall directly on non- participants zAssign specific tasks zAsk for opinion zRotate team roles
Conflicts and Behavior zIndividuals attacking personalities or ideas zConstant criticism of other points of view zDisplaying anger zShowing contempt zUnwilling to share the workload zNon participation zGossip
Handling Team Conflicts z Identify/recognize problems z Act quickly z Formal conflict resolution an option z Team needs to reach consensus z Fire someone
Providing Recognition zRecognize individual team members informally and continually zAlso provide formal recognition for special accomplishments
Making Team Meetings Fun! zBasic amenities for a comfortable meeting zAppropriate equipment zGood lighting and ventilation zQuiet and place that avoids outside distractions zRefreshments zIcebreakers
Making Team Decisions and Solving Problems zGathering information zAnalyzing information zGenerating and analyzing ideas zExamining solution alternatives zMaking decisions and gaining consensus
Summary zImportance of effective teams in solving problems zA team is only as good as its members make it zEvery team member brings attributes zEstablish rules of behavior zMaintain good communications zEach member needs to participate zIdentify problems and resolve conflicts zRecognition is important zMake your meetings enjoyable zSteps involved in making team decisions and solving problems zWays to make decisions and gain consensus
By what date should a Club elect new officers? before May 1
What does an Optimist receive for sponsoring a new member? sponsor lapel pin
The “Zone” is a group of Clubs representing an arm of the District administration. What District officer serves the Zone? Lieutenant Governor
What publication does every Optimist member receive? The Optimist Magazine
Who presides at a Club meeting if the President is absent? Vice President
Who is considered the “right arm” of the Club President? The Secretary Treasurer
What is the name of the form to report the addition of new members to Optimist headquarters? “CRA – Club Roster Adjustment” form
What are the restrictions for monies gathered from “fund raising” events? they must be held in a “youth fund” and be used for projects to benefit the community unless otherwise disclosed to the public
How often should a Club Secretary-Treasurer present a financial report to the Club Board of Directors? monthly
What is the non-profit status under which most US Clubs are incorporated? 501 (c) (4)
Solicitations by Club members should not be done in what setting? District, Zone or International Optimist meetings
Who can change our Bylaws? Club delegates at International Convention
What is our official “Creed?” the Optimist Creed