Presentation on theme: "The Residency Application Process"— Presentation transcript:
1 The Residency Application Process By: Donna Palazzolo, Ed. S.DCOM Department of Career Services
2 During 3rd Year… Assess your competitiveness: Osteopathic GME Match Report 2011NRMPs 2011 Charting Outcomes in the Match - characteristics of the applicants who matched into various specialtiesNRMPs 2012 Results of Program Directors Survey – specialty specific data from program directors like factors used in granting interviews, ranking, etcMatch stats on the NMS and NRMP websites
3 During 3rd Year…You can request Letters of Recommendation (LoRs) for your residency application, especially from really good rotations:Use the DCOM Request for LoR Cover SheetBe sure to request a STRONG LoRProvide your letter writers with your CV and Personal StatementMore LoR info to come…
4 TOMEC Sponsored Programs (DCOM’s OPTI) Wellmont Health SystemAOA accredited Family Medicine Residency Program in SW VA. Opened 7/1/2010.AOA accredited Orthopedic Residency Program at Holston Valley Medical Center in Kingsport, TN. Opened 7/1/2011.Holston Valley Medical Center
5 TOMEC Sponsored Programs (DCOM’s OPTI) Norton Community Hospital Internal MedicineAOA AccreditedOpened 7/1/2001Norton, VA
6 Research Residency Programs American Osteopathic Association (AOA) Opportunities DatabaseAMA: Fellowship and Residency Electronic Interactive Database (FREIDA)ACGME Accredited Program SearchMilitary Graduate Medical Education
7 Research Residency Programs Confirm the following for each program in which you plan to apply:ERAS participation statusProgram requirements:COMLEX/USMLELoRsProgram DEADLINES
8 “Audition” RotationsMany residency programs welcome elective rotations during 3rd and 4th yearSome programs only 4th yearApply early (Spring of 3rd year)You may increase your chances of Matching into the program with an outstanding performance during the rotationTowards the end of your rotation, request a STRONG Letter of Recommendation
9 Electronic Residency Application Service (ERAS) Most residency programs use ERASYou will receive your ERAS E-Token by from me on or before July 1st of your 4th yearDownload the MyERAS User Guide and follow the step-by-step instructionsERAS Opens July 1stComplete your applications by August/September!
11 ERAS Supporting Documents You create/upload on ERAS:Common Application Form (CAF)/CVPersonal StatementFrom your Designated Dean’s Office (me):Letters of Recommendation (LoRs)Medical Student Performance Evaluation (MSPE)Medical School TranscriptsPhotograph (optional)NOT from your Designated Dean’s Office:COMLEX TranscriptUSMLE Transcript (optional)
12 Personal StatementsIn ERAS, you can have an unlimited number of Personal StatementsUse different Personal Statements for different specialtiesNote program requirementsTip: customize your Personal Statements to reflect your interest in specific programs
13 Personal StatementsConsist of information about your professional background, academic and clinical qualifications, how your decision was made to pursue medicine, your chosen specialty as a career, and career goalsShould reflect information about your personality and style that is relevant to residency training in your selected specialtyOpportunity to showcase your unique qualities, talents, and professional passions and to explain how they might be expressed in a career in medicine and your specialty
14 Personal StatementsWriting tips and samples of Personal Statements can be found at the following links:AAFP: How to Write a Personal StatementAMA’s Writing Your Personal StatementStudentDoc: Writing Personal Statements for Residency ProgramsUsmleWEB: Samples of specialty-specific personal statementsChoices: Writing your PersonalStatement
15 Letters of Recommendation (LoRs) Most programs require a minimum of 3 LoRs, but you can assign up to 4 in ERASDifferent programs will have different requirements. For example, some programs will require letters from particular departments, others require letters from attendings rather than residents. Use the LMU-DCOM Request for LoR Cover SheetFill it out and give it to your letter writers. Check off whether or not you waive your right to view the letterAlso offer your letter writers a copy of your CV and Personal Statement
16 Letters of Recommendation (LoRs) It is your decision on whether or not you waive your right to see the LoR. Many medical schools recommend waiving your right to view the LoR for two reasons:1. This makes your letter confidential and the letter is then considered more strongly by residency programs.2. Many program directors see a student’s decision not to waive their right to see a letter as a red flag.
17 Letters of Recommendation (LoRs) Pay attention to residency program requirementsFocus on quality, NOT quantity5-6 STRONG letters are better than 10 weak lettersDo NOT request ALL specialty-specific lettersRequest some general STRONG letters, too
18 Letters of Recommendation (LoRs) Ensure your letter writers can provide you with STRONG letters by asking them!!Tips on obtaining LoRs can be found at:AAFP Tips on LoRsImproving Your Medical Residency Application Tips for Obtaining Optimal LoRsHow Should I Get Recommendation Letters for Residency? by Geoffrey Talmon, MD
19 Medical Student Performance Evaluation (MSPE) Formerly known as Dean’s Letter of Evaluation (DLE)A comprehensive assessment of your medical school performance through your third year of medical schoolDCOM MSPE follows the AAMC Guidelines and Template
20 MSPE The MSPE contains: grade comparison graphs for years 1-3 class rank for top quartile students for years 1-2preceptor comments from 3rd-year rotations
21 MSPE You will be contacted by email when it is ready for your review MSPEs must be reviewed in person (it cannot be ed or faxed to you)Students are permitted to correct factual errors only. Revision of evaluative statements is prohibitedReleased by ERAS to programs on October 1st
23 MSPEs are signed by the Dean. Last 3 pages are Medical School Information pages – see AAMC MSPE Guidelines and Template for more info
24 Transcript and Photograph Medical School TranscriptUse the ERAS Transcript Request FormRegistrar will send your transcript to me electronically and I upload transcript directly to the ERAS Deans Office WorkstationPhotographs (optional but recommended)I can upload your on file photo or you can me a professional head shot
25 ERAS Supporting Documents from your Designated Dean’s Office Do not expect your designated dean’s office to attach or transmit your files at the last minute. Processing may take a week or longer. If there is a problem with transmissions, you may miss a deadline. Give your designated dean‘s office and yourself enough time to meet your deadlines. Ensure documents are sent to your designated dean‘s office as early as possible.
26 ERAS Supporting Documents NOT from your Designated Dean’s Office COMLEX TranscriptRequest submitted to NBOME through ERAS when you apply to programsBe sure to re-request transcript if you have updated scores! (not automatic in ERAS)One-time transcript feeNo additional fee for updates, but you must resubmit the request
27 Tip from ERAS: Osteopathic applicants only Before you certify your ERAS application, consider whether you will apply to ACGME and/or AOA-accredited programs. If you apply to ACGME-accredited programs and you have taken the USMLE, you must report that on your CAF. If you only apply to AOA- accredited programs, you do not have to report the USMLE on your CAF.
28 Interviews Schedules are program dependent Usually are scheduled September-JanuaryCan be as early as AugustInvites through ERAS and byBudget for traveling expensesWe do have an alumni host program!
29 The MatchAdministered on behalf of the AOA by National Matching Services Inc. (NMS)Administered on behalf of the ACGME by the National Residency Matching Program (NRMP)Determines the final placements into residency programs (separate service from ERAS)
30 AOA MatchYou can register for both matches, but if you match in the AOA Match in February, the NRMP drops you from its process so there is no chance of matching in two programs. If you do not match into an AOA program, you continue in the NRMP MatchRegistration begins the end of June and early registration deadline is in October
31 AOA MatchFollowing interviews, students will identify on their Rank Order Lists, in numerical order of preference (first choice, second choice, etc.), the programs where they would like to be matchedStudents should include on their Rank Order Lists only those programs where they would agree to accept a contractThe results of the Match are binding for both the students and the institutions
32 AOA Match Students may list as many or as few choices as they wish listing too few choices may decrease the probability of a match taking placeResearch shows that applicants with longer rank order lists are more successful than those with shorter ones (see NRMP 2011 Charting Outcomes)List your choices in YOUR true order of preferenceMatch participants must be fully eligible to begin residency on July 1stThe majority of programs have orientations in June
33 AOA MatchCOUPLES: Two students who are participating in the Match at the same time and who wish to coordinate their matches may participate in the Match as a "Couple”Students who wish to participate as a couple must each register separately for the MatchThey then update their profiles to indicate they are part of a couple and identify their partnerMore information on couples match can be found on their website
34 AOA Match Program Types Offered in the Match Traditional Rotating Internship: These programs involve a one-year commitment between the student and the institution for an OGME-1 internship position onlyFor students pursuing an Option 3 specialty (dermatology, public health and preventative medicine, proctologic surgery)For students who are undecidedResidency: These programs involve a multi-year commitment between the student and the institution for training in a specialty
35 AOA Match Match Results Released in February Match results binding Contracts sent within 10 daysUnmatched students who registered with NRMP will continue on to the NRMP Match or they can “scramble” for an AOA positionUnmatched students who did NOT register with NRMP can “Scramble” for unfilled AOA positionsStudents will be provided information on programs with available positionsPrograms with available positions will be provided with information on unmatched students
36 AOA Scramble We will have a “Scramble Command Center” on campus Clinical faculty advisors availableAssistance with application and document submissionYou will contact programs with available positions and follow their directions for submission of applications and documentsERAS (regular charges apply)applications/documentsFax applications / documents
37 ACGME / NRMP MatchSame process as AOA match with the exception of the Scramble---NRMP has Supplemental Offer and Acceptance Program (SOAP)Also has couples matchRegistration begins September 1st and deadline is late NovemberLate registration available for additional chargeRank order list begins mid-January with deadline in mid-FebruaryMatch results released in mid-March
38 Advice that applies to both Matches Rank all of the programs in which you would accept a contract, from highest preference to lowestInclude a mix of highly competitive and less competitive programsRank your most preferred programs in an alternate specialty (Back-up plan!)
39 Advice that applies to both Matches Include all of your qualifications on your applicationYou must register for ERAS and the Match (NMS and/or NRMP) separatelyRegister and apply early!Top 3 criteria used by program directors*:The student rotated through the program director’s specialtyPersonality match with the program (audition rotations and/or interviews) COMLEX scores*According to: Outcomes of the Osteopathic Match, 2009
40 Advice from recent grads… Take COMLEX Step 2 CE and PE earlyComplete applications early and apply earlyBudget for interviews, it’s expensiveTake notes during interviewsRank programs to YOUR preferences (don’t try to game the system!)Rank as many programs as you can and are willing to go to4th year goes by fast!
41 Residency Application Process Formulate a good application and Match strategy with a back-up plan (or 2 or 3!)Apply as early and broadly as possible!All of this information and more can be found on our …Residency Application Guide and Resources WebPagesTimelinesStep-by-step instructionsApplication checklistFAQsUseful links and required forms (Request for LoR Cover Sheet, ERAS Transcript Request form)Questions?