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Electronic Residency Application Service (ERAS) Rholinda Lange Administrative Program Coordinator Student Affairs ©

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Presentation on theme: "Electronic Residency Application Service (ERAS) Rholinda Lange Administrative Program Coordinator Student Affairs ©"— Presentation transcript:

1 Electronic Residency Application Service (ERAS) http://www.aamc.org/students/eras/ Rholinda Lange Administrative Program Coordinator Student Affairs © 2012 University of Utah School of Medicine, Office of Student Affairs

2 ERAS © 2012 University of Utah School of Medicine, Office of Student Affairs ERAS is an electronic transmittal service using the internet to distribute: Applications Letters of Recommendation (LOR) Medical Student Performance Evaluations (MSPE) Medical school transcripts USMLE transcripts and other supporting credentials

3 Components of ERAS © 2012 University of Utah School of Medicine, Office of Student Affairs MyERAS Website Where students complete application, personal statement, select programs to apply to, and assign documents to be received by their chosen residency programs Dean’s Office Work Station (DWS) ERAS software used by Dean's Office Creates electronic token that you use to access MyERAS System used to scan applicant’s photograph, medical school transcript, MSPE, and Letters of Recommendation Program Directors’ Work Station (PDWS) ERAS software used by program directors to receive, sort, review, evaluate, and rank applications ERAS Post Office Central system that transmits applicants’ information from Dean’s Office to residency programs

4 How Does ERAS Work? © 2012 University of Utah School of Medicine, Office of Student Affairs Dean's Office issues you an electronic token to access MyERAS You complete the ERAS application, select programs, assign supporting documents, and transmit your application to programs Dean’s Office starts scanning and transmitting supporting documents and/or LOR Authors scan and transmit LOR Schools receive notification of the completed application Examining Boards receive and process requests for score reports Programs contact the ERAS Post Office on a daily basis to download application materials

5 © 2012 University of Utah School of Medicine, Office of Student Affairs

6 ERAS Requirements © 2012 University of Utah School of Medicine, Office of Student Affairs Your Photograph o You may choose to supply an updated photograph OR use your white coat photograph. o An updated photograph must:  measure between 2.5 by 3.5 inches and no more than 3 by 4 inches  be in color, not black and white  show a full front view of head and shoulders with full-face centered in the middle of the photograph  have a plain white or light-colored background (dark-colored backgrounds do not display very well in the program’s software).  All of the above requirements also apply to digital photographs. Save digital photographs in a jpg format.

7 ERAS Requirements © 2012 University of Utah School of Medicine, Office of Student Affairs Letters of Recommendation (LOR) o Provide a LOR Request Form—requires a LetterID—to each author. o LOR must be submitted on letterhead and signed by the author. o LOR authors may upload their letters into ERAS via the LOR Portal or send their LOR directly to the Dean’s Office for uploading into ERAS.  The LOR Request Form will guide the author in using the LOR Portal.  Detailed instructions for the LOR Portal will be available at https://www.aamc.org/services/eras/282520/lor_portal.html. https://www.aamc.org/services/eras/282520/lor_portal.html  If an author uploads a new version of the letter, it will be prepended to the original LOR—recent version first. So, please be aware that programs (and medical schools) will be able to view BOTH versions of the LOR.

8 ERAS Application Timeline © 2012 University of Utah School of Medicine, Office of Student Affairs Late June o Dean’s Office sets up and distributes tokens—activating your ERAS Account July 1 o MyERAS User Guide available and MyERAS website opens o Using your token, you may register on the MyERAS website and begin working on your application o You can also begin generating Letter Request Forms—requires a LetterID—to request LOR from faculty o You will be able to select programs, but you CANNOT apply to residency programs o Dean’s Office begins uploading supporting documents August/September o You will have an opportunity to review your MSPE for accuracy September 15 (ERAS Post Office Opens!) o You can begin applying/transmitting your applications to allopathic residency programs o ACGME accredited residency programs can begin contacting the ERAS Post Office to download applications October 1 o MSPEs are released to ACGME accredited programs

9 ERAS and NRMP Fees © 2012 University of Utah School of Medicine, Office of Student Affairs Applicants must register with both the NRMP and ERAS to participate in the services of each. ERAS processing fees are based on the number of programs applied to per specialty. o MyERAS automatically calculates your fees. o Military programs, regardless of specialty, are treated as a single specialty. The NRMP registration fee is $50.00.

10 National Residency Match Program © 2012 University of Utah School of Medicine, Office of Student Affairs The NRMP’s Main Residency Match provides an impartial venue for matching applicants' preferences for residency positions with program directors' preferences for applicants.

11 NRMP Registration Fee © 2012 University of Utah School of Medicine, Office of Student Affairs The $50.00 fee must be made at the time of registration for the Main Residency Match. Applicants who complete their registrations after November 30 must pay an additional $50.00 late registration fee—total $100.00. All registration fees are non-refundable.

12 Match Participation Agreement Terms and Conditions © 2012 University of Utah School of Medicine, Office of Student Affairs Each applicant and program desiring to participate in the Main Residency Match is required to enter into a Match Participation Agreement by indicating acceptance of NRMP’s terms and conditions upon registration. Terms and Conditions of the Match Participation Agreement Among Applicants, the NRMP and Participating Programs can be found at http://www.nrmp.org/res_match/policies/map_main.html. http://www.nrmp.org/res_match/policies/map_main.html

13 NRMP Info on Social Media © 2012 University of Utah School of Medicine, Office of Student Affairs The NRMP has a presence on Facebook and Twitter now! These resources will provide valuable information— including deadline reminders—throughout the residency process. "Like" the NRMP on Facebook at http://www.facebook.com/TheNRMP "Follow" the NRMP on Twitter at https://twitter.com/#!/TheNRMP


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