1. RRR review - Group Discussion Conservation & Reporting June 13, 2012

2. 2 AGENDA 1. Introduction 2. Background of RRR reporting 3. Discussion: –What does “reporting” mean to you? –Guiding principles –Current issues –Regulatory cost

3. 3 INTRODUCTION Scoping exercise Phone calls Group discussion Current Reduce reporting that is not “needed” Volume Frequency Complexity Duplication Method of collection Other administrative What are the issues? Long term Guiding principles Tie-back to Board initiative on measurement of performance (EB- 2010-0379) - RRFE Potentially expanded understanding of reporting Possible “structural” suggestions

4. 4 BACKGROUND Why do we collect data? Compliance/ Operational performance: Data monitoring and analysis internally at the Board e.g. service quality requirements, reliability statistics, affiliate relationships code certifications Financial viability/performance: Assessment of financial condition (under or over earning) Evaluate Effectiveness of Policies: e.g. LEAP reporting, customer service rules Cost-effectiveness: Benchmarking/stretch factor calculation Streamlining: Financial utility report to Statistics Canada, reconciliation with rate application data Market Monitoring: e.g. customer numbers, sales data, smart meters/TOU, retailer activity Transparency: Information to public based on individual requests or web postings Other?:

5. 5 BACKGROUND Authority Amendment of electricity distributor licence RP-2002-0140 dated August 16, 2002 (“The Licensee shall maintain records of and provide, in the manner and form determined by the Board, such information as the Board may require from time to time”). Minimum requirement set out in Electricity RRR document; remaining requirements may be part of licence conditions, or in a code, or in an individual decision

6. 6 BACKGROUND History DateEvent 1August 16, 2002RP-2002-0140 2October 24, 2002ERRR first issued. 3January 26, 2004ERRR revised 4September 1, 2004Data Integrity Project launched 5April 2006Data collection system changed from DQR to RIFS 6July 9, 2007ERRR revised 7April 4, 2008ERRR revised 8May 1, 2010ERRR revised after written consultation 9November 2010-February 2011ERRR working group 10March 4, 2011Draft RRR Filing Guide issued 11March 7, 2012RRR Filing Guide updated 12April 3, 2012RRR Filing Guide for 2012 issued

7. 7 BACKGROUND Origin Derived from existing provisions –2.1.1 Deferral accounts (OEB Act) –2.1.4.1 Service quality (DSC chapter 7) –2.1.8 Low incomer customer service rules (DSC, RSC & SSSC) –2.1.10 Affiliate Relationships Code –2.1.12 CDM Third tranche funding –2.1.15 Renewable generator connections (Ont. Reg. 326/09) –2.1.16 Low income energy financial assistance manual Originating from past guidelines contained in “First Generation Performance Based Regulation for Electricity Distributors - Distribution Rate Handbook” Chapter 12 on Filing Requirements –2.1.2 Customer numbers –2.1.3 Energy sales –2.1.4.2 Service reliability –2.1.5 Performance based reporting –2.1.6 Audited financial statements (AFS) –2.1.7 Trial balance (TB) –2.1.13 Mapping between AFS and TB Other –2.1.9 Tax assessment notices (discontinued) –2.1.11 Retailer agreements & billing options –2.1.14 Net metering

8. 8 BACKGROUND Volume

9. 9 DISCUSSION Reporting What does “reporting” mean to you? What should be the purpose of reporting? How should reporting requirements be determined? What kind of reporting should the Board have? How should reporting requirements be communicated? Current Issues Guiding Principles

10. 10 DISCUSSION Guiding principles Purpose: Facilitate delivery of OEB objectives: –Protect consumer interest with respect to price, reliability and quality of service –Facilitate the maintenance of a financially viable electricity sector –Promote renewable energy projects including timely connection to distribution and transmission systems –Promote conservation –Facilitate implementation of smart grid How determined:  Proportional to the importance of policy objectives and outcomes  Focus on outcomes in future Kind: Non-duplicative Communication:  Transparent in revealing the performance of distributors  Transparent in how data is used Others?

11. 11 DISCUSSION Current issues Example – technical clarifications  Capital additions /expenditures  Peak load measurement  Transformers by type  Other? Any other issues? What is the best way? Subgroups?

12. 12 Regulatory cost “To enhance the cost-effectiveness of its rate-setting process, the Ontario Energy Board should: work with the regulated entities to address their concerns about the cost and complexity of the current rate- setting filing requirements and the impact on their operations;” 2011 Annual Report of the Office of the Auditor General of Ontario 5655 Regulatory Expenses “A. This account shall include all expenses (except pay of regular employees only incidentally engaged in such work) applicable to utility operating expenses, incurred by the utility in connection with formal cases before the Board or other regulatory bodies, or cases in which such a body is a party, including payments made to a regulatory body for fees assessed against the utility for pay and expenses of such body, its officers, agents, and employees. B. Amounts of regulatory expenses that by approval or direction of the Board are to be spread over future periods shall be charged to Account 1525, Miscellaneous Deferred Debits, and amortized by charges to this account. C. The utility shall be prepared to show the cost of each formal case. Example items: 1. Salaries, fees, retainers, and expenses of counsel, solicitors, attorneys, accountants, engineers, clerks, attendants, witnesses, and others engaged in the prosecution of, or defense against petitions or complaints presented to regulatory bodies, or in the valuation of property owned or used by the utility in connection with such cases. 2. Office supplies and expenses, payments to public service or other regulatory bodies, stationery and printing, traveling expenses, and other expenses incurred directly in connection with formal cases before regulatory bodies. Note A: Exclude from this account and include in other appropriate operating expense accounts, expenses incurred in the improvement of service, additional inspection, or rendering reports, which are made necessary by the rules and regulations, or orders, of regulatory bodies. Note B: Fees paid for permits, inspection and test and approvals performed by the Electrical Safety Authority should be recorded in Account 5680. Note C: Do not include in this account amounts included in Account 1608, Franchises and Consents, or Account 1425, Unamortized Debt Expense.” Accounting Procedures Handbook For Electricity Distributors Effective January 1, 2012

13. 13 Regulatory cost Options –Sub-accounts –Separate reporting –Survey –Other?