2 Today Commitment of the Meet Manager Decision to Host a Meet 05/04/2017Commitment of the Meet ManagerDecision to Host a MeetMeet Management Options and ConsiderationsMeet PreparationStart of MeetMeet OperationAfter the MeetReview Handouts, if requiredQuestionnaire – 20 minutesReview (answers)Today
3 Commitment of the Meet Manager 05/04/2017Commitment of the Meet ManagerThe overall role focuses on managing meets, not performing specific tasks: DelegatePrior to taking on the role, make a personal commitment:Availability of time (throughout pre-meet period, during meet and for follow up)Ability to delegate work to volunteers, maintain teamwork and adherence to timelinesAbility to monitor progress on multiple priorities
4 05/04/2017Decision to Host a MeetThe decision to host a swim meet should be made sufficiently in advance to allow proper organization.Determine the timing and type of meet in concert with Head Coach (see Meet Options)For a new club, with inexperienced officials, consider hosting a developmental meet first and then move on to more complex meets such as an invitational or provincial meet.Get information about the meet calendar for the area. This will affect your ability to attract swimmers, as well as availability of officials.On complete and submit the Meet Sanction Application along with the Meet Package (you will require username and password from your meet manager/ club registrar to log on this site).
5 Meet Options Sanctioned – all Meets/ Time Trials 05/04/2017Meet OptionsSanctioned – all Meets/ Time TrialsClosed or invitational meetAge Group or SeniorTime Standard/No Time StandardShort Course/Long Course (Single or Double Ended)Traditional or Mixed gender (novelty)
6 05/04/2017Bid MeetsRegional and Provincial Championship meets are awarded by bid.Available meets are announced on the Swim Ontario or Regional web sites, by or snail mail.Terms subject to Provincial or Regional policies, usually set out in bid information.Assistance with officials is often available.National Meets usually awarded to a Provincial “team”, in conjunction with a local Meet CommitteeMeet package is often provided
7 Meet Considerations In consultation with Coach: Timing: Officials 05/04/2017Meet ConsiderationsIn consultation with Coach:Meet OptionsConsistency with training/development schedulesTiming:meet calendarpool scheduleOfficialsRequires level 4 or 5 for Meet RefereeAvailability and training of sufficient number of volunteers for positions such as Safety Marshall, timers, strokes and turn, Clerk of Course, Marshalling, CFJ, etcAvailability of Senior officials from other clubs, for mentoring, training, and positions such as Starter and Session Referee
8 Establish a Meet Committee 05/04/2017Establish a Meet CommitteeMeet ManagerMeet Office ChairpersonSenior Referee / Master OfficialOfficials ChairpersonElectronics Chairperson (if electronic timing system available)Awards ChairpersonConcession ChairpersonOfficials’ Food ChairpersonPublicityHead CoachSponsors ChairpersonBilleting Chairperson
9 Sequence of Activities 05/04/2017Sequence of ActivitiesCoordinate with Head CoachOrganizing MeetingAssignment of responsibilitiesTeam buildingReporting proceduresConfirm facilities and services (electronics)BudgetCost of pool rental, fees for individual events & relaysSponsorship possibilitiesContribution to Club finances
10 Sequence of Activities (con’t) 05/04/2017Sequence of Activities (con’t)Prepare Meet PackageEvent listingQualifying standardsSpecific information for that meetDetermine volunteer requirementsCould be a grid of all required positions for larger meetsPrepare and submit Sanction ApplicationSwimming Natation Canada (SNC) web site
11 SNC Web Site Start of sanctioning process 05/04/2017SNC Web SiteStart of sanctioning processLocation of all official documentation and electronic files for the meetMeet packageEvent file for coaches’ softwareEntry management areaResults file
13 SNC Web Site Public access https://www.swimming.ca/meetlist.aspx 05/04/2017SNC Web SitePublic accessLogin for club and meet manager is requiredAccess for meet manager
14 SNC Web Site Apply for sanction or advertise meet (without sanction) 05/04/2017SNC Web SiteApply for sanction or advertise meet (without sanction)Completed meet package required for sanction
15 05/04/2017SNC Web SiteFirst section of Sanction Application screen
16 SNC Web Site Coaches must use entry area to submit teams’ entry file 05/04/2017SNC Web SiteCoaches must use entry area to submit teams’ entry fileInclude details in the meet packageSite validates swimmer registration number, birth date, club, etc.Use of validation of entries prevents delays with load of results following the meetNotification of entry file received to MMCan post status of entry fileAccepted, rejected, pendingCan send s to coaches from this page
17 05/04/2017SNC Web SiteGood for version control - choose display of only the most recent file
18 Contents of Typical Meet Package 05/04/2017Contents of Typical Meet PackageSanction formMeet classification - open/closed invitational, developmental, championship, etc.Dates of the meetFacility name, location, and helpful information (parking, access, hotels)SNC Safety RulesWarm-up times, Starting times, Finish times for sessions, prelims/finalsMaximum session – 4 ½ hrsEntry Limit (if any) and entry deadlineQualifying times, de-qualifying timesFormat: timed finals, prelims, finalsDeck entriesEntry Fees - individual, relaysRelay rulesMeet Rules, including starting proceduresAge GroupsPool detailsScratchesScoringAwardsResultsDistance events - specifics (i.e. 2 swimmers per lane, limit # of swimmers, etc.)Coaches' Meeting, time, locationEvent ScheduleEntry Grids - encourage Hy-Tek computer entriesBillet/accommodation informationContact informationResponsibility for swimmer – each individual club is responsible for their swimmers; during and between meet sessions
19 Entry Formats Hy-Tek High School Meets Entry closing dates 05/04/2017Entry FormatsHy-TekQuebec teams use different softwareHigh School MeetsPrinted Grids, Delivery formats (fax, mail)Time Cards completed by participating coaches (novice, dual meets)Entry closing datesPayment of feesConfirmation of entries
20 05/04/2017Time ManagementSwim Ontario regulation that sessions are not to exceed 4½ hoursTake into account number of lanes, single/double ended, etcNumber of lanesSingle/double endedSWAD – participation should be taken into accountEventsLevel of swimmers
21 Hints on Calculating Timing 05/04/2017Hints on Calculating TimingLook for the slowest time for each heat in each event and allow another 30 seconds for each heat.Timing out the meet is essential and if done correctly you can usually be within 15 minutes of the actual time it takesHy-Tek will provide a timed printout for each session. Interval of 30 seconds between heats provides for extra time to deal with unexpected delaysElectronic malfunctions or pad changesDisqualificationsDelays to move starts to other end of the pool, etc.
22 05/04/2017Optimize TimeConsider Timed Finals for some of the longer events, particularly in the younger age groups400 IM, 800/1500 Free.Limit the number of entries in longer eventsUse an experienced Referee, Starter and Marshal. Consider keeping swimmers in the water at end of races, and starting “over the top”Swim two per lane in the longer events such as 400, 800, 1500 Free but consult Electronics on implications. May need all manual times.Double ended meets - short course as well as long course.Senior Seed 800/1500 Free - fastest to slowest all ages combined. Age groups may be separated out for results.
23 Producing/Selling Heat Sheets 05/04/2017Producing/Selling Heat SheetsProduced in time between entry deadline and start of meet considering likelihood of significant changes to entriesPrograms for finals cannot be prepared until prelims have finishedAccess to fast photocopierSponsors and advertising inserts, endorsementsCopies for spectatorsPricingEstimated number is # of swimmers per session / 2Make master available so more can be made, if necessaryCopies for officials, coachesminimum of 2 copies per team entered1 copy per lane for timers6-12 copies for senior officials (Clerk of Course, Chief Timer, Assistant Chief Timer, Recorder/Scorer, Stroke and Turns Judges)Versions with heat start times for Referee, Session Ref, Starter, ElectronicsCopies for swimmers posted on deck, in check-in area, if marshallingCarded/cardless; positive check-in vs. scratch only
24 Food for Officials and Coaches 05/04/2017Food for Officials and CoachesA good supply of water, coffee, cold drinks, veggies, cheese and crackers, cookies, etc. will keep officials and teams coming back to future meetsConsider refilling water bottles to reduce wasteMeals may be offered between sessions if 1 or more prelims/timed finals plus finalsFood sponsors can usually be found for a small ad in your program.Be sure to visit the pool deck with water and snacks during the sessions for the officials.
25 05/04/2017ConcessionsYour concession chairperson should have a team of reliable assistants to help during all sessions.Depending on the pool facility, it may be possible to have food available (purchased or donated) that can be sold to swimmers, parents, etc.Some pools do not allow this as they have their own concession.Decide if meet T shirts (or other swimming supplies) will be designed and soldDecide if vendors (eg. Aquasport) will be invited to large meetsCheck facility guidelinesAgree on revenue sharing
26 05/04/2017BilletingDetermine whether as host club, you are going to be responsible for billeting some of the out-of-town swimmersThe placing of billets can be a real chore if not organized by a committee, but also impacts the attractiveness of your eventRemember to consider legal risks and exposureEstablish the number of swimmers than you can comfortably handleIndicate in your meet package whether limited billeting is offered
27 05/04/2017Billeting (con’t)A team of individuals with a co-ordinator is preferred:copy all billet requests that arrive with the entries, for the billet co-ordinatorif you depend on other clubs in the area to assist in the billeting, make sure you talk to these clubs well in advance of the entry deadline to solicit supportkeep a list of chaperone names and contact number's in case of billeting problemsbe available during and after the first session to solve any last minute billeting problemsPrepare a list of billets and their billeting family & phone number that can be given to the chaperone of each club requiring billetingmaintain spots for 1-2 swimmers that may not have made the original list supplied (usually a few last minute cancellations create some openings)maintain a complete and up-to-date list of billet assignments, available at the pool at all times, for emergency contact and follow up
28 05/04/2017Organizing OfficialsIf necessary, ask for help in your meet package and have the clubs send their list of names / phone numbers / and qualifications along with their entriesDivide responsibility between senior officials and local Officials' Chairperson to arrange for officialsIn any event, have the majority of the positions filled before the start of the meet.Confirm status of officials’ assignments to regional sanction office 10 DAYS prior to meetPublish schedule and assignments as soon as it is finalized
29 05/04/2017Organizing OfficialsArrange spare Timekeepers on call in case of sickness or no-shows.Organize the Officials' Room with required supplies for that sessionDesignate a person to greet and sign-in the officials as they arrive, direct them to the heat sheets and equipment needed for their position and answer any questions.All officials working a session must be recordedHave all positions posted in the Officials' Room.If there are openings for other sessions, officials can sign-up where they see the empty positions.
30 Awards Form a committee of 2 - 3 people to handle the awards 05/04/2017AwardsForm a committee of people to handle the awardsCalculate the number of medals, ribbons requiredOrder awards approximately 3 months prior to the meetDecide if you will be presenting medals during the meet.If you present on deck, who will do the presenting, and when will you present?Consider how you will find the winners if presentation is not done close to the event in which they swamSession referee and starter must be briefed if the session is interrupted for awards
31 05/04/2017AwardsHy-Tek can produce and print result tags for events after scored. These can then be attached to the ribbon/medal.If you are not using Hy-Tek, name/event tags should be arranged before the meet and once the event is completedVolunteers can hand write the winning information on the ribbon/medalUse large envelopes to organize the ribbons/medals by club and arrange for Clubs to pick-up their awards at the conclusion of the meet. It is very costly to mail awards.Good idea to mention in coaches meeting
32 05/04/2017Facility RelationsCheck with the pool administration at least 1 month before the start of the meet to ensure all arrangements are in place.Suggest a letter outlining all requestsGarbage collection, tables, chairs, podium, bleachers, warm-up and session times for life guards, numbers of swimmers in pool for warm-up,etc.Get to know the staff at the pool you will be working with during the meetCheck a few days before the meet to ensure requests are in orderAccess rules for photographersElectronics equipment set-up, operation and maintenance/repair
33 Equipment Clip boards White/chalk board for marshalling and/or results 05/04/2017EquipmentClip boardsPens/pencils, sharpenerStaplers, staplesPaper clips, elastic bandsCalculatorStarting gun with ammunitionMicrophone for starterStop watchesWhistleExtra entry cardsRelay card stockDuct tapeFor distance eventsBells (1 per lane is best)Lap counters for starter, session refWhite/chalk board for marshalling and/or resultsA reliable photocopierComputer equipment, printer, printer cartridges, extension cordsAll software packages neededSession Time signs for spectatorsSigns for Posting ResultsMasking TapeWhite paperColoured paper for master listsDQ slips on coloured paperScratch forms on coloured paperReceipt book for meet feesColoured vests for safety marshalls (nice to have)
34 Pool Equipment (If not provided by facility) 05/04/2017Pool Equipment (If not provided by facility)False start ropeLane numbers for blocksBack stroke flagsPylons to close blocks during warm-upBells for distance eventsMark 15m from pool ends for Turn judgesSeating for teamsChairs for timersMedal podium if presenting medalsElectronic timing equipment (wiring, pads, starter, starting flash, computer)
35 Before and at Start of Meet 05/04/2017Before and at Start of MeetSuggest printing relay cards before the meet startsArrive at the pool 1½ hours before the start of the warm-ups for the first sessionPost SNC warm-up procedures around deck area. These are in effect at ALL Canadian meets and must be displayedPost signage for deck access:“Only competitors, certified coaches and officials are allowed on deck. NO other persons are permitted on deck unless expressly authorized by Meet Management.”
36 Before and at Start of Meet Meet with the Referee to discuss coaches meeting and specifics of the meet, such as changes to the program, heats that go directly to finals, handling of distance events, etcDistribute coaches meeting agenda, relay cards, session time-outs, any other meet information to the coachesCreate a team box in MM office or hand out individually
37 Before and at Start of Meet Run coaches meeting with RefereeEnsure Safety Marshals are ready to control sprint, pace lanesEnsure someone is in MM office to answer questions and collect cheques for meet fees and write receiptsMaintain official’s sign-up, including late additions (insurance regulations)
38 05/04/2017Coaches’ MeetingSchedule for just prior to start of warm-ups away from the pool deckConducted with the Meet RefereeSuggest agenda of topics to be discussed such as:Facilities, session time outs, any changes to the meetScratch proceduresAny questionsDefine the working deck
39 05/04/2017Opening CeremoniesGenerally only used for multi-day meets with prelims and finalsMusic/ bagpiper for march on of officials for finals is a nice touchOpening remarks:no more than 10 minutesIntroduce sponsors and key senior officialsNational AnthemTest sound system with CD prior to first dayVersions available on Canadian Heritage web site
40 During the Meet Jury of appeal Meet Commission 05/04/2017During the MeetJury of appealRefer to swimming rules for detailsRole of the chairperson of the juryMeet CommissionMeet Management Office responsibilities
41 05/04/2017Jury of AppealMeet Manager acts as the Chairperson of the Jury should there be any written protestsSelect most senior officials to serve as members of the juryMust be an odd numberMembers should not be involved in the protestDeal only with the matters being protestedInterview all involved officials and/or coaches to make an objective decisionBe decisive i.e. make objective decisions as expediently as possibleTo be held immediately following the sessionThe Chairperson does not have a vote.The Chairperson does not express his/her opinionHe/she should direct the jurors to consider all pertinent facts (Referee, ruling official) and then to make a decisionThe Chairperson completes the report of the jury of appeal and gives a copy to the protester and session referee.
42 Meet Commission SNC Meet Commission 05/04/2017Meet CommissionSNC Meet Commission(Refer to Rulebook SNC and SNC 1.2.2)SNC 1.2.2: The Meet Commission shall have jurisdiction over all matters not assigned by the rulebook to the referee, judges, or other officials and give directions consistent with rules adopted for the conduct of any event. Responsibilities include:the inspection and control of all technical equipment and installations prior to and during the competition;finalizing and approving rosters for senior positions at the competition;the conduct of the competition itself;investigating cases of protest as preparation for the Jury of Appeal
43 Meet Management Office 05/04/2017Meet Management OfficeNeed volunteers to assist meet manager with operation of sessionNumber depends on complexity of meetSingle ended, relays at end of session - fewer staffNeed to arrive 1 hour before start of sessionNeed to have good computer skills, attention to detail, able to meet strict time deadlines
44 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesProcess scratches before session startProduce Lane / Timer sheetsProcess and distribute relay cards, if requiredOrganize swim-offs, if requiredPrepare for finals, if requiredOrganize paperwork for Provincial or National records, if required
45 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesProcess scratches before session startFollow terms in meet packageEncourage coaches to inform MM of any known scratchesCould use empty lanes for deck entries, missed swims in development meets, etc.Starter and referee can operate more efficientlyMark scratches on session master, lane timer sheets, heat sheets for starter, session ref, Hy-Tek if using
46 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesProduce Lane / Timer sheetsShould reflect scratches receivedIf many heats in event, break lane / timer sheets into smaller groups so CFJ does not fall behind22 heats of 100 Free - create 3 sets of lane / timer sheets for heats 1-7, 8-15,Consider distance lane / timer sheetsList every lap for timers to record splits. Could be done in ExcelHave to write in heat, event, name of swimmer(s)Less chance of loosing track of laps and not finishing race at correct point
47 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesExample of distance lane / timer sheetsExample:Double lane for 800 Free Short Course
48 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesProcess and distribute relay cardsCan be very time consuming for heavily subscribed meetsAccuracy is very importantRun master on coloured paperCheck off cards returned by coaches on masterIf using Hy-Tek, update any changes to the swimmers and/or relay orderFollow-up with coaches for any cards not returnedArrange cards in event, lane order for timersDistribute to timers
49 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesOrganize swim-offs, if requiredCFJ may see tie for place in finals or alternate swimmers during scoringTied swimmers can swim again to determine placingMM and referee decide on best time to swimConsider start time of next session, other swims for swimmers involved, order of events in finals
50 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesOrganize swim-offs, if requiredInform coaches and get decisionMay decide not to swim offNotify session referee, starter, electronics, chief timer, lane timers, coaches for lane assignments, announcer (if used)Prepare lane timer sheets for swim-offJudge then re-post results
51 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesPrepare for finalsFollow terms in meet package for:ScratchesA / B finals, split by age group, genderSeed heats with results of prelimsProduce heat sheets for sale and for officialsProduce document for Clerk of Course to use to check in swimmers
52 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesPrepare for finalsClerk of Course documentAllows the session to run more smoothly and ensures lanes are filledLists all swimmers and alternates by club in final sessionCoaches sign off that swimmers are present or scratched before the session startsHeats adjusted and alternates notified before the events
53 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesPrepare for finalsDuring warm up of finalsMonitor adjustments by Clerk of CourseRepost heat sheets for swimmersCreate Lane / Timer sheets
54 Meet Management Office Responsibilities 05/04/2017Meet Management Office ResponsibilitiesOrganize paperwork for Provincial or National records, if requiredCoaches may mention before swim that record may be brokenRecord application is on SNC web site under Statistics with list of documents requiredBest to get signatures while officials (referee, chief timer, recorder) on deck
55 After the Meet Load Results file to SNC site 05/04/2017After the MeetLoad Results file to SNC siteWill not load if any discrepancies in swimmer registration number, name, birth date, club.Must be resolved before file acceptedCoaches also waiting for resultsSummary of fees required, results is produced by the SNC site and can be seen in Meet Manager areaSend records paperwork to SNC and provincial officeThank you notes/ s to volunteers, especially out-of-clubSign NOC Expense Form for qualified officialsWrap up Meeting
56 Handouts Sanction Application Form Sample Budget 05/04/2017HandoutsSanction Application FormSample BudgetSample Meet Package, including SNC Safety ProceduresJury of AppealOfficial ProtestNational and Provincial Record FormEntry GridPre-Meet Check-listMeet Report and Gold BonusMeet Manager ChecklistOffice Manager ChecklistOfficials’ Chair ChecklistProgram Manager ChecklistNOC Expense Form
57 05/04/2017MASTERSMasters meets have some different procedures and rules, also a different environment than SNC meets
58 Hosting and Sanctioning 05/04/2017Hosting and SanctioningA Masters meet should be hosted by a Masters ClubMSO has a two stage sanction process, see MSO website1. Submit date, location and type of competition2. Submit full meet package
59 05/04/2017ParticipantsAll participants must be registered with MSO or another Provincial or National Masters organizationAll participants must have reached their 18th birthday the first day of the meet, their age is as of December 31.Participants are divided into age groups in five year increments, starting with 18 – 24, 25 – 29, 30 – 34, etc.Relay age group are the total age of the four swimmers. Age groups are 72 – 99, 100 – 119, 120 – 159, then in 40 year incrementsMany Masters Clubs do not have the discipline of SNC Clubs, many swimmers self enter, there are few coaches at a meet, information on meet should be available to allIn addition to the competition, Masters are there for the fitness, fun and socializing, which creates a more relaxed atmosphereIn addition to Officials food, liquid refreshments and light food should be available, free of charge, to all participants during the meet. A light meal should be provided to all involved after the meet
60 05/04/2017Masters RulesMasters have their own rules, provided by MSC, based on FINA, which are different in some areas to SNC RulesMSC Warm–up rules must be posted and complied withAll Masters events are timed finalsAll events are swum slowest to fastestThere are no qualifying times
61 05/04/2017Masters RulesSeeding can be by time, by time and gender, or by age, time and gender. Age, time and gender is only used in Championships for events under 400m.Freestyle events of 400m or over may be swum two per laneOpen individual and relay events are allowed. A swimmer can only swim once in an open event. The stroke swum by each swimmer must be noted by the officials and stated in the results.
62 05/04/2017Records and ResultsOntario Records shall be posted at the pool, Canadian Records shall be posted for NationalsSwimmers who believe they might set a record should inform the Referee - three manual times or equivalent are requiredPotential World Records require forms filled out at the meet, signed by officials and submitted to the MSO Ontario Recorder who will pass it on to the National Recorder. This process is time sensitiveResults, ideally on Hy-Tek, should be submitted immediately to MSO and MSCResults for all events, including open events (ensure strokes are accurately listed) and relays must be separated into gender, stroke and age-groupContribution to officials - A fee of $2.00 per registered swimmer, $5.00 at Championships, shall be sent to OSOA, Masters support for officials training
63 Questionnaire Please take 20 minutes to complete the questionnaire We will use the presentation for the correct answers.Remember! There may be one or more correct answers for each question.
64 1. Some of the responsibilities of the Meet manager are to: 05/04/20171. Some of the responsibilities of the Meet manager are to:a. organize and plan the meet;b. ensure the pool is available and booked;c. acquire necessary equipment such as computers, copiers, extra timing systems;d. ensure that the meet is staffed properly;e. operate the automatic placing and timing system;f. prepare and distribute the meet invitation;g. provide the Clerk of Course with necessary time cards;h. prepare entry lists or heat sheets;
65 1. Some of the responsibilities of the Meet manager are to: 05/04/20171. Some of the responsibilities of the Meet manager are to:i. ensure each race is conducted fairly;j. issue complete lists of results;k. ensure disqualified swimmers are listed at the end of the event;1. process record applications;m. serve as Chairperson of any Jury of Appeal.n. buy awards;o. arrange provision of food for officials;p. organize warm-up conditions;q. publish safety rules for warm-ups;r. obtain approval/sanction for the meet;s. keep financial books for the meet.
66 05/04/20172. An "Open" meet is:a. available only to those who are not age-group swimmersb. available to all swimmers registered with SNC;c. available to all age groups but restricted to one province;d. held outdoors as an open water long distance event.
67 3. A "Senior" event is an event for which: 05/04/20173. A "Senior" event is an event for which:a. there are NO age restrictions;b. swimmers must be at least 18 years old;c. only Masters swimmers are eligible.
68 05/04/20174. The following Age Groups are Nationally recognized for records, etc.a. 10 years and under;b years;c. 13 years;d years;e years;f years;g. 15 years and over;h. 8 years and under.
69 05/04/20175. In order for the results of a swim meet to be officially recognized for SNC records or for future qualifying times, the Meet must:a. be conducted as an "Open" meet;b. be approved by the provincial section;c. use an approved automatic placing and timing system.
70 6. Applications for meet sanctions are normally sent to the: 05/04/20176. Applications for meet sanctions are normally sent to the:a. SNC national office;b. Provincial Section office;c. Provincial Officials' Chairperson;Provincial Sanction Officer so designated by the section.
71 7. An Application for Meet Approval: 05/04/20177. An Application for Meet Approval:a. shall be submitted for each individual meet;b. shall be accompanied by a copy of the meet invitation;c. is needed for Class Two Time Trials.
72 05/04/20178. Mixed competition (males and females competing with one another) shall be permitted:a. in an age group meet;b. as a novelty event;c. in a Senior meet;d. in time trials.
73 05/04/20179. In pre-seeded meets, primary responsibility for seeding each event lies with the:a. Referee;b. Meet Manager;c. Clerk of Course;d. Marshall.
74 05/04/201710. The Meet Manager has the responsibility of notifying the following people ten days prior to the meet regarding staffing:a. Regional Officials Chairperson;b. President of the Provincial Section;c. SNC Statistician.
75 11. The term "Short Course" refers to: 05/04/201711. The term "Short Course" refers to:a. a 25 yard pool;b. a meet in a 25 yard pool;c. a meet in a 50 meter pool;d. a 25 meter pool;e. a pool that is shorter than regulation length.
76 05/04/201712. Non-regulation length pools may be used for SNC-approved competitions:a. at no time;b. at the local or PS level only;c. during the summer break.
77 05/04/2017EQUIPMENT/POOL SETUP 13. When standing at the starting end of the pool, facing the course, you will find lane number one (1) to be:a. on your far left;b. on your far right;c. immediately to the right of the centre lane.
78 14. The following pool and equipment conditions are correct if: 05/04/201714. The following pool and equipment conditions are correct if:a. the end walls of the pool are parallel and vertical;b. both end walls or bulkhead walls extend at least 0.80 meters below the water surface;c. free movement of officials is provided along the length of the bulkhead if the pool is more than 9m wide;d. each lane is not less than 2.0 meters wide and unobstructed;e. the top surface of the starting blocks is at least 0.5m x 0.5m;f. backstroke grips protrude beyond the vertical plane of the end-wall, over the water surface;g. the false start recall rope is 15 meters from the starting end;h. a marker visible to swimmers is placed 15m from the start for backstroke.
79 05/04/2017MEET INVITATION: 15. The meet invitation package shall contain the following:a. date of meet and starting times of each session;b. a list of Senior officials working the meet;c. a list of events and qualifying times;d. de-qualifying times (if appropriate);e. disqualifying times;f. entry fees and procedures;g. accommodation and travel information;h. recommendations for rule changes;i. pool details (length, number of lanes, etc.);j. scoring rules for prizes and awards;k. admission price for spectators;l. procedures for scratches, deck entries, etc.;m. a list of all invited clubs;n. rules about Finals (A) and Consolation (B) Finals;o. safety/warm-up procedure;p. an approved (signed) sanction form;q. notification of starting procedures for the meet (one or two starts).
80 05/04/2017DURING THE MEET 16. Responsibility for ensuring that a list of current records and TAG times is available to the Recorder/Scorer lies with the:a. Meet Manager;b. Clerk of Course;c. Referee;d. Provincial Officials Chairperson;e. Provincial Section office.
81 05/04/201717. Responsibility for recruiting and initially assigning officials lies with the:a. Chief Timer;b. Meet Manager;c. Referee;d. Provincial Chairperson of Officials;e. Provincial Section office.
82 05/04/201718. Responsibility for approving the final assignment of all officials for a session lies with the:a. Clerk of Course;b. Session Referee;c. Meet Manager;d. Official on duty with the highest level badge.
83 05/04/201719. In a meet with Preliminaries and Finals in an 8-lane pool, if there are 7 swimmers entered in an event the Meet Manager may:a. schedule a Preliminary heat to determine Final seeding;b. schedule the event as a Final during Preliminaries;c. consult all affected coaches to determine their wishes;d. schedule the event for the Finals session at night.
84 20. In the format of a meet, Consolation (B) Finals: 05/04/201720. In the format of a meet, Consolation (B) Finals:a. may be included along with Finals;b. must be included along with Finals;c. shall be swum BEFORE the Final of each event;d. should be swum AFTER the Final of each event.
85 21. A "Swim-off'” shall be held: 05/04/201721. A "Swim-off'” shall be held:a. whenever there is a tie;b. to break a tie for last qualifying position(s) or alternate position(s) in a Final or Consolation Final;c. whenever there is a tie for a medal.
86 22. A "Swim-off'” is normally arranged by the Meet Manager: 05/04/201722. A "Swim-off'” is normally arranged by the Meet Manager:a. after consultation with affected coaches or swimmers;b. after consultation with the Referee;c. after consultation with the Chief Timer;d. after consultation with the pool manager;e. to take place not less than 1 hour after all involved swimmers have completed their heat.
87 23. An SNC record may be established in: 05/04/201723. An SNC record may be established in:a. any SNC sanctioned meet;b. an Class Two Time Trial;any high school swim meet.any Masters meet
88 05/04/201724. The following swimmers may score team points in a sanctioned swim meet:age group swimmers in a Senior event;disqualified swimmers;unattached swimmers;swimmers who fail to equal or better the qualifying times;the first alternate to a Final if a finalist is disqualified during the race.
89 25. The following swimmers are eligible for Canadian records: 05/04/201725. The following swimmers are eligible for Canadian records:a. age groups swimmers in a Senior event;b. swimmers with good automatic times but no back-up times;c. swimmers with an official time derived from two watches;d. swimmers with record splits from the start of a race 50, 100, 200, etc;e. a swimmer in the first leg of a relay if the 3rd swimmer is disqualified;f. a swimmer breaking a breaststroke record in a freestyle event;g. a swimmer with a record split from the start who subsequently fails to make the qualifying time for the event.
90 05/04/201726. The Jury of Appeal:a. shall be chaired by the Meet Manager or designate;b. shall be composed of an odd number of members;c. shall have the Referee as a voting member;d. may be attended by any interested official;e. shall be held during or immediately following the session;f. shall hear evidence from the protestor, the Referee and the person whose decision is in dispute;g. shall make a written formal record of its proceedings;h. shall reach a decision on the day of the protest;i. shall make the final decision;
91 05/04/201727. The Meet Manager's responsibilities regarding safety procedures during warm-up shall be to:a. assign teams to lanes;b. increase the number of sprint lanes when the situation requires it;c. limit the number of swimmers in the pool;d. check the pool deck for unsafe areas;e. assign Marshals during warm-up;f. provide signs for each lane at both ends of the pool indicating designated use during warm-up;g. post warm-up procedures prominently on deck.
92 POST MEET DUTIES 28. The results of a local meet shall contain: 05/04/2017POST MEET DUTIES 28. The results of a local meet shall contain:times of all swimmers in Preliminaries and Finals;identification of records apparently broken;disqualified swimmers' times;the age of all Age Group swimmers;individual and team point scores (if the meet is scored);names and codes of participating clubs;Jury of Appeal results (Jury Records);names of all Senior officials;names of the organizing committee;
93 POST MEET DUTIES 28. The results of a local meet shall contain: 05/04/2017POST MEET DUTIES 28. The results of a local meet shall contain:a line marking de-qualifying standard for each event;addresses of visiting clubs;the number of swimmers from each club;results which are listed in order of freestyle (50, 100, 200, etc.),backstroke, breaststroke, butterfly, I.M., and relays;names of swimmers in relays in order of swimming;lead-off swimmer's time in a relay where the 3rd swimmer is DQ'd.
94 29. Meet results shall be sent to: 05/04/201729. Meet results shall be sent to:a. the meet approval/authority (Provincial Section or SNC);b. the National Rules Chairperson;c. each participating club;d. all clubs in the host province;provincial sections of out-of-province clubs.
95 05/04/201730. At the conclusion of the meet, the Meet Manager's duties shall include:a. Upload results to within 24 hours;b. sending 2 copies of records pending to provincial section office of the host club;c. Post Meet Results plus payment to Swim Ontario in 7 days;d. ensuring results and scoring are correct;e. Upload results to your website;f. sending out "Thank you's";g. contacting sponsors;h. submitting a report to local sports announcer;i. ensuring pool deck is clean and lane ropes are put away;j. arranging travel home for VIP's attending the meet.
96 Approved by Ontario Swimming Officials’ Association Board 05/04/2017Thank you.Approved by Ontario Swimming Officials’ Association BoardFebruary 2009