Presentation is loading. Please wait.

Presentation is loading. Please wait.

© Copyright 2007 Swim Ontario 1 April, 2007. © Copyright 2007 Swim Ontario 2.

Similar presentations


Presentation on theme: "© Copyright 2007 Swim Ontario 1 April, 2007. © Copyright 2007 Swim Ontario 2."— Presentation transcript:

1 © Copyright 2007 Swim Ontario 1 April, 2007

2 © Copyright 2007 Swim Ontario 2

3 3 TABLE OF CONTENTS A INTRODUCTION B A PERSON WHO C JOB DESCRIPTION AND DUTIES D HOW TO STAFF A MEET

4 © Copyright 2007 Swim Ontario 4 A INTRODUCTION OSOA recommends that each club appoint an Officials Chairperson. This person should play a major role in both developing and advancing officials within the club. He or she should organize clinics for club parents and other interested parties.

5 © Copyright 2007 Swim Ontario 5 A INTRODUCTION A INTRODUCTION cont. The COC has the responsibility to communicate, to their club officials, the availability of club, regional, provincial, and national clinics and seminars as well as relevant publications concerning rules. The COC should pass on to the ROR the names of officials who have reached Level II and those who are actively working to move Up the Ladder

6 © Copyright 2007 Swim Ontario 6 A INTRODUCTION A INTRODUCTION cont. We expect our ever improving swimmers to perform to their maximum potential. We in turn have an obligation to provide them with an adequate number of trained officials so that swim meets can be run efficiently and with class.

7 © Copyright 2007 Swim Ontario 7 A INTRODUCTION A INTRODUCTION cont. To recognize the important role which the COC has in implementing this philosophy OSOA recommends that he/she not be saddled with any other time consuming responsibilities.

8 © Copyright 2007 Swim Ontario 8 A PERSON WHO…A PERSON WHO… B

9 © Copyright 2007 Swim Ontario 9 B A Person Who….. is interested in the education and progression of people in matters of officiating;

10 © Copyright 2007 Swim Ontario 10 B A Person Who….. is capable of conducting and/or organizing Officials Clinics;

11 © Copyright 2007 Swim Ontario 11 B A Person Who….. is willing to travel, when required, for self-enrichment and to fulfil club obligations.

12 © Copyright 2007 Swim Ontario 12 B A Person Who….. It is preferred that the COC be a Level IV or V official but this is not always possible. If the COC has not yet reached Level IV status, then they are not to conduct clinics without a Level IV or V being in attendance to help and guide. (Level IIIs may present the Level I clinic without the aid of a higher Level Official).

13 © Copyright 2007 Swim Ontario 13 JOB DESCRIPTION AND DUTIES C

14 © Copyright 2007 Swim Ontario 14 JOB DESCRIPTION AND DUTIES 1. Club officials information 2. List of Officials 3. Clinics 4. Officials Clinic Certification Form 5. Obtaining Officials for a Swim Meet C

15 © Copyright 2007 Swim Ontario 15 (COC) Job Description and Duties of club Officials Chairperson (COC) 1. Club Officials Information At the beginning of each swim season, the COC shall obtain the following Club Officials Information C

16 © Copyright 2007 Swim Ontario 16 (COC) Job Description and Duties of club Officials Chairperson (COC) 1. Club Officials Information Copies of recent officials bulletins. PowerPoint clinics and questionnaires (exams) for each officiating position. (It is important that old clinics and exams not be used as rule changes are not reflected therein); C

17 © Copyright 2007 Swim Ontario 17 (COC) Job Description and Duties of club Officials Chairperson (COC) 1. Club Officials Information cont. An answer sheet for each officiating positions questionnaire; C

18 © Copyright 2007 Swim Ontario 18 (COC) Job Description and Duties of club Officials Chairperson (COC) 1. Club Officials Package cont. Download a supply of Officials Certification Forms. Obtain an appropriate number of pins and cards for Levels I and II. In some regions, the Regional Director obtains a supply of pins for distribution to local clubs. C

19 © Copyright 2007 Swim Ontario 19 (COC) Job Description and Duties of club Officials Chairperson (COC) 1. Club Officials Information cont. Download A Step by Step Guide Up the Officials Ladder. Blank PTR forms- these can also be duplicated from the copy in Up the Ladder. C

20 © Copyright 2007 Swim Ontario 20 (COC) Job Description and Duties of club Officials Chairperson (COC) 2. List of Officials Obtain the current list of active officials within the club with their status identified (i.e. Level I, II, etc). The COC should pass on to the ROR the names of officials who have reached Level II and those who are actively working to move Up the Ladder. It is recommended that a separate list of former members be kept as many would help but are simply not called. C

21 © Copyright 2007 Swim Ontario 21 Job Description and Duties of club Officials Chairperson (COC) 2. List of Officials Prepare a list of possible candidates for Level I clinics from the names of new recruits or parent volunteers not currently involved in officiating. C

22 © Copyright 2007 Swim Ontario 22 (COC) Job Description and Duties of club Officials Chairperson (COC) 3. CLINICS Arrange a series of clinics to cover Level I and all positions in Levels II and III. Arrange for a level I clinic for all new parents. (It is recommended that attendance at the Level I clinic and certification at Level I be mandatory). Contact clinic presenters to teach the various positions and make necessary bookings (rooms, equipment etc.). C

23 © Copyright 2007 Swim Ontario 23 (COC) Job Description and Duties of club Officials Chairperson (COC) 3. CLINICS Download PowerPoint clinics from swim Ontario (Officials web page). Obtain projector from region. Arrange availability of computer. Print hand-outs. Print questionnaires. C

24 © Copyright 2007 Swim Ontario 24 (COC) Job Description and Duties of club Officials Chairperson (COC) 3. CLINICS When Officials are teaching a clinic for the first time, arrange to have the Regional Officials Representative or his/her designate to assist the presenter. C

25 © Copyright 2007 Swim Ontario 25 (COC) 3. CLINICS cont. Job Description and Duties of club Officials Chairperson (COC) 3. CLINICS cont. Communicate: Notices in club newsletters, website, and phone are a good means of alerting volunteers to upcoming clinics, but it is imperative that personal contact be made to ensure a successful clinic presentation. This is a people sport - dont be afraid to deal directly with the people involved! C

26 © Copyright 2007 Swim Ontario 26 (COC) Job Description and Duties of club Officials Chairperson (COC) 3. CLINICS cont. Maintain contact with the Regional Officials Representatives. Theyre there to help. It is not necessary for the COC to attend every clinic; however, it is essential that the presenter be supplied with all the necessary materials. C

27 © Copyright 2007 Swim Ontario 27 (COC) Job Description and Duties of club Officials Chairperson (COC) 4. OFFICIALS CLINIC CERTIFICATION FORMS When the Officials Clinic Certification Form is completed, send a copy to the Regional Officials Representative. A copy should be maintained in the club files. C

28 © Copyright 2007 Swim Ontario 28 (COC) Job Description and Duties of club Officials Chairperson (COC) 5. OBTAINING OFFICIALS FOR A SWIM MEET cont. The COC is usually responsible for obtaining officials for a swim meet as required by the meet manager. The COC is usually responsible for obtaining officials for a swim meet as required by the meet manager. C

29 © Copyright 2007 Swim Ontario 29 (COC) Job Description and Duties of club Officials Chairperson (COC) 5. OBTAINING OFFICIALS FOR A SWIM MEET cont. When preparing a roster of officials for time trials or meets, the COC should ascertain which officials need evaluating for certification at given positions and which need to have PTRs completed for the next level. It is not always possible to accommodate everyones wishes. C

30 © Copyright 2007 Swim Ontario 30 (COC) Job Description and Duties of club Officials Chairperson (COC) 5. OBTAINING OFFICIALS FOR A SWIM MEET cont. It is important to provide as many opportunities for evaluations as possible. Remind candidates that certification at any position is only possible if the meet/session referee and/or the evaluator(s) (attending Senior and Master officials) are aware of the potential certification before the session begins. C

31 © Copyright 2007 Swim Ontario 31 (COC) Job Description and Duties of club Officials Chairperson (COC) 5. OBTAINING OFFICIALS FOR A SWIM MEET cont. Submit all level change notifications to the Regional Officials Rep as they occur. It is the COCs duty to ensure that the appropriate Level I and II pin presentations are made. NB: the Level III Pin must be presented by the Regional Officials Representatives. C

32 © Copyright 2007 Swim Ontario 32 How to Staff a Meet 1. Preparation 2. During 3. After 1. Preparation 2. During 3. After D

33 © Copyright 2007 Swim Ontario 33 How to Staff a Meet 1. Preparation Create a list of officiating positions to be filled at each session. Include in the meet package, a request for out-of town people who are willing to work, their qualifications, and what sessions they would like to work. D

34 © Copyright 2007 Swim Ontario 34 How to Staff a Meet 1. Preparation cont. Plan and deliver Officials Clinics if needed, finalize the details well in advance of the meet. Create a list of the local members who would like to be evaluated, listing the positions, and make the necessary arrangements with the Regional Officials Representatives to have qualified evaluators on hand. D

35 © Copyright 2007 Swim Ontario 35 How to Staff a Meet 1. Preparation cont. Contact the Regional Official Representatives and request a list of the out-of-town officials to be evaluated, specifying what position is to be evaluated and during which session they are available. At least three weeks prior to the meet contact the local officials, inform them of the upcoming meet, and ask them what sessions they wish to work. D

36 © Copyright 2007 Swim Ontario 36 How to Staff a Meet 1. Preparation cont. If you require additional officials contact other clubs with reciprocity agreements; Consult lists from previous local meets; D

37 © Copyright 2007 Swim Ontario 37 How to Staff a Meet 1. Preparation cont. Ask former swim parents and other interested people; Contact local high schools. Students are required to complete volunteer hours. D

38 © Copyright 2007 Swim Ontario 38 How to Staff a Meet Preparation cont. Contact the Regional Officials representatives to report adequate staffing or request additional help. Assign Officials for each session. Be sure to have spares to relieve Officials. D

39 © Copyright 2007 Swim Ontario 39 How to Staff a Meet 1. Preparation cont. Two weeks before the meet, notify officials of the sessions and positions they will be working. It is good practice to contact the local officials again two or three days before the meet to confirm previous arrangements. D

40 © Copyright 2007 Swim Ontario 40 How to Staff a Meet 2. During cont. During Meets the Club Officials Chairperson or designate must be available to handle any unforeseen officiating problems. D

41 © Copyright 2007 Swim Ontario 41 How to Staff a Meet 2. During cont. Post lists of officials for each session of the meet. Check in officials as they arrive. D

42 © Copyright 2007 Swim Ontario 42 How to Staff a Meet 2. During cont. Identify potential officials amongst the spectators. Arrange for relief when breaks are required. Thank all who officiated at the meet, especially out-of town people. D

43 © Copyright 2007 Swim Ontario 43 How to Staff a Meet 3. After If there are any new level II officials, send a photocopy of their officials card to the ROR. D

44 © Copyright 2007 Swim Ontario 44 How to Staff a Meet 3. After Retain a list of all the officials who worked, and in what positions, for future reference. D

45 © Copyright 2007 Swim Ontario 45 Approved by the Ontario Swimming Officials Association Board Thank you.


Download ppt "© Copyright 2007 Swim Ontario 1 April, 2007. © Copyright 2007 Swim Ontario 2."

Similar presentations


Ads by Google