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Setting up a Gmail Account & Email Safety Patrick Therrien Technology & Education Training Specialist.

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Presentation on theme: "Setting up a Gmail Account & Email Safety Patrick Therrien Technology & Education Training Specialist."— Presentation transcript:

1 Setting up a Gmail Account & Safety Patrick Therrien Technology & Education Training Specialist

2 Basics Send & receive digital messages and content over the internet Productivity Tool Calendar Address book Web-based can be accessd anytime & anywhere

3 Addresses Format: Providers domain Ex. Free Account Providers: Yahoo Microsofts Hotmail Googles Gmail

4 Setting up a Gmail Account Go to: Click here to Create your Account 4

5 Creating a Gmail Account Enter a password Enter or choose a security question or write your own. 5

6 Creating a Gmail Account Type in your birthdate month/day/year Type in the word in the word verification box Click on the I accept. Create my account button You can either use Google as your home page or a tab on your home page 6

7 Creating a Gmail Account Congratulations Click on Show me my account 7

8 Gmail Inbox for your Account Notice the 3 from Google in your inbox 3 tutorials explaining some of the features of Gmail. 8

9 Composing a New Message Click on New or Compose Contacts Like an address book Contains addresses & contact information

10 Properly Addressing a Message Subject: Brief description CC (Carbon Copy) To include other people in an message BC (Blind Carbon Copy) Addresses will not be visible to other parties. Attachments Attach or Upload files 10

11 Draft or Send Draft: Save it to send later Send Only click on when the message is complete and ready to go. 11.

12 Inbox Shows all incoming mail you have received Click on the to read it. All unread s are usually marked in bold text 12

13 Reply or Reply All Reply When you want to respond to an New window will appear to compose your message Reply All The message will be sent to all parties in the . **Caution** Always check the To box before hitting the send button to avoid embarrassment of sending it to the wrong people. 13

14 Forwarding an Forward Share an message with another individual 14

15 SPAM or Junk Spam Carries viruses and fraudulent scams Do NOT open it Move it to the Spam Folder Do NOT open files with a attachment that has a file extension ending 15

16 Folders or Labels Allow you to organize your s for quicker reference. 16

17 Trash or Deleted Items Deleted Items To delete click on the Delete Command Once it is deleted from the trash folder its gone Trash Folder Items in the trash folder are accessible 17

18 Etiquette Dos: Keep s clear and concise Use a relevant subject line Add a greeting and closing line to your "Dear Angela Closing Sincerely Thanks Followed by your name Be aware of your tone in your 18

19 Etiquette (cont.) Check your before sending Check it for spelling and grammar errors Check the content and wording Check your recipients To CC BCC 19

20 Etiquette Donts Dont use caps lock An overlong signature Dont use hard-to-read fonts or colors Don't overuse Reply to All Don't try to cover too many topics Don't forward chain s 20

21 Professionalism in ing Professionalism Not too informal No profanity Never convey anger Always read your s before sending Dont discuss confidential information Think before you send! 21

22 Companies are Monitoring Businesses today are monitoring Dont use your work to write anything derogatory Social Media Is monitored Beware what you post 22

23 Online Phishing Scams Fishing for confidential information Receive an which appears to originate from a financial institution Describes an urgent reason you must "verify" or "re-submit Consumer may be asked to provide Social Security numbers, account numbers, passwords or other information When the consumer provides the information, those perpetrating the fraud can begin to access consumer accounts or assume the person's identity. 23

24 Protect Yourself from Phishing Dont reply to s that ask for personal or financial information Never click links within s that ask for personal or financial information Avoid cutting and pasting links from an message into a new browser window Never call company phone numbers listed in an . Dont personal or financial information Use anti-virus and anti-spyware software, a firewall, and spam filters. 24

25 Phishing Here is an example of a Phishing Scam 25

26 Fraudulent s Subject lines that: Look important Show concern Examples: Message Alert Unauthorized Log-In Access Denied Verification Required 26

27 Questions Questions or Comments? 27

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