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1 2 In a computer system, a file is a collection of information with a single name, such as addresses.doc, or filebackup.ppt, or ftwr.exe, or guidebook.xls.

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Presentation on theme: "1 2 In a computer system, a file is a collection of information with a single name, such as addresses.doc, or filebackup.ppt, or ftwr.exe, or guidebook.xls."— Presentation transcript:

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3 2 In a computer system, a file is a collection of information with a single name, such as addresses.doc, or filebackup.ppt, or ftwr.exe, or guidebook.xls. These names represent 4 different files and 4 different file types. There are basically 2 categories of files:

4 3 Program files are either on your computer when you buy it or are created whenever you install a new program.

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6 5 My Documents Files are ALWAYS organized in folders. Some folders are special. Other special folders are: Desktop My Pictures My Downloads etc. All files are ultimately kept in some form of electronic storage.

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10 9 Filmstrip Thumbnails Tiles Icons List Details

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12 11 Right click on a folder Select Customize

13 12 These are your choices.

14 13 My Documents

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16 15 Genealogy Pictures Browser favorites files Addresses Financial records Letters

17 16 Search for Favorites folder. Backing up browser favorites.

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19 18 Backing up Outlook Express messages. To make a backup copy of your Outlook Express message files: 1.On the Tools menu, click Options. 2.On the Maintenance tab, click Store Folder. 3.Select the folder location, and then press CTRL+C to copy the location. 4.Click Cancel, and then click Cancel again to close the dialog box. 5.Click Start, and then click Run. 6.In the Open box, press CTRL+V, and then click OK. 7.On the Edit menu, click Select All. 8.On the Edit menu, click Copy, and then close the window. 9.Right-click any empty space on your desktop, click New, and then click Folder. 10.Type mail backup for the folder name, and then press ENTER. 11.Double-click the Mail Backup folder to open it. 12.On the Edit menu, click Paste. 13.Close the Mail Backup window.

20 19 Export the Address Book to a File To export your Outlook Express address book: 1.On the File menu, click Export, and then click Address Book. 2.Click Text File (Comma Separated Values), and then click Export. 3.Click Browse. 4.Locate the Mail Backup folder that you created. 5.In the File Name box, type address book backup, and then click Save. 6.Click Next. 7.Click to select the check boxes for the fields that you want to export, and then click Finish. 8.Click OK and then click Close.

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24 23 CD or DVD Flash Drive External Drive Network Services

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26 25 Computer users dont plan to fail. However, they do …

27 26 Create a strategy for backup. Follow it regularly.


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