Presentation on theme: "ACTIVITY BASED OFFICE There is a lot of changes in working culture – and these are seen by us as a thrilling opportunity. The spread of mobile working."— Presentation transcript:
1 ACTIVITY BASED OFFICEThere is a lot of changes in working culture – and these are seen by us as a thrilling opportunity.The spread of mobile working enables not only more effective use of space but also more extensive changes in work practices.There has been a move from personal rooms to open plan offices, and today we are experiencing the boom of so called activity based offices.This trend has reduced the size and number of individual work desks. Work involves a lot of different types of meetings and interactive situations.
2 NEW WAY OF WORKINGanywhereanytimegrowing importance of social interactions- work is done in many different places; home, cafe's, office, car, airport etc.- traditional 9 to 5 working day will disappear- office will be more like a meeting place- work is measured through tasks, not through working hours- huge change in management culture50 -luku
3 REVOLUTION OF WORK2010 – activity based office2000 – mobile work in office1970 – personal rooms, computers1920 – industrial open plan office1940 – manager’s rooms1960 – office landscape1920’s – Large open plan offices - desks were arranged in industrial manner. Work was efficient / closely controlled. (America).1940’s – Managers move to personal office rooms. Own room becomes a status symbol (Martela was founded in 1945).1960’s – German ’Bureaulandschaft’, Office landscape, lowers hierarchy in the office and supports team work. (> also in N-Europe).1970’s – Because of strentghtened employee rights - the office landscape less popular.1980’s – Economic growth and new technology2000’s – Through mobile technology - workers were able to carry the office with them. There was less need for physical space.The Northern way to design spaces for different work tasks became more common.50 -luku
4 IMPORTANCE OF SPACEScommunicate values and visionsSkype, Stockholm, Swedenbrand buildingWorld Design Capital 2012 Helsinki, Finland50 -lukurole in competing for the best employeesLego, Billund, Denmarkcompanies can communicate about their values and visions through their spaces – and show appreciation of the employeesspaces are an important part of the brand of the corporationspaces will be more important in the tough competition of best employees
5 CONCEPT FOR ACTIVITY BASED OFFICE: Our concept to ABOWe have developed it during past years within close cooperation with different professionals.
6 CONCEPT IDEA The office is still the core of working environment The office floor plan is based on user studiesVisually inspiringInstead of a standardised workstations, there are various possibilities for individual work, as well as a variety of places for different encountersFacilities to support the new way of workingThe whole office is being used as a workspaceEfficiency and space-savingThe office is still the core of working environmentThe office floor plan is based on user studiesVisually inspiringThere are various possibilities for individual workFacilities to support the new way of workingThe whole office is being used as a workspaceEfficiency and space-saving
7 BENEFITS ALL WORKING DAY Employee self estimate Away Temporarily away CollaborationIndividual workActivity Based Office can increase space utilization efficiency by up to 40 percent.Workspace Oy ja Rapal Oy, 2011.If the in addition the energy efficiency of the is significantly improved, the carbon footprint of the real estate may decrease by 70%According to studies, activity based officesImprove work efficiency and well-being at work.Improves information flow between people - less unnecessary interruptions.Facility related costs are reduced as the need for space is reduced to match the real need.about WORKING DAY survey(Finnish Board of Education, Facilities utilisation study)Senaatti-kiinteistöt / DEGW, 2006
8 MANY DIMENSIONSInspiring Office is a model for flexible space planning. It can be viewed from different viewpoints:And of course – the target is that it provides solutions for both the company’s and the individual’s needs.
9 MANY DIMENSIONS Specifying Planning Implementation Maintenance RecyclingPublicSemi-publicPrivateFree interactionIntensive collaborationIntensive individual workShort term drop-inSeatingTablesStorageSpace dividersOther furnitureSocialPhysicalVirtualAnchorsConnectorsCollectorsNavigatorswe can look at ….different people types: navigators, anchors, connectors and collectors.from the zone perspective, the user rights and user types vary greatly between public, semi-public and private zonesOr the physical, social and virtual space requirementsLifecycle of an officeFurniture point of view
10 Anchors Connectors Collectors Navigators Anchors & Connectors both spend their time in the officeCollectors and Navigators both spend their time in the fieldMobile employees mainly come to their office in order to meet members of their work teamsDesigners of office premises must also be familiar with the work profile of mobile employeesThe four personalities comes from a study conducted by The Finnish Institute of Occupational Health, Martela was taking part in the study.
11 ANCHORSspend all their days in the office, doing most of their work while sitting behind their desksergonomic solutions play an important role in the design of anchors’ workstationsas many of the tasks require concentration there should not be any sources of distraction in the surroundingsspend all their days in the office, sitting behind their desksergonomic solutions play an important role in the workstationsanchors should have an operating environment with only a minimum amount of negative distractionsChief Accountant, …..
12 CONNECTORSspend half their working days in different premises of the organisation, such as conference rooms, cafes and at their colleagues’ workstationsa connector’s workstation must contribute to interaction and collaboration and in its design consideration should be given to virtual links and the physical space itselfthe workstation must provide a venue for brainstorming and planning sessions and it must also be possible to leave marks of this work, such as wall boards describing different stages of a projectConnectors spend half their working days in different premises of the organisationThey ‘leave their coat on the back of their chair and go’.In their work, the focus is on interaction inside the organisation and collaboration between different departments of the organisation.Product Development Manager …the workstation must provide a venue also for brainstorming and planning sessions
13 COLLECTORSare responsible for the organisation’s relationship with the outside worldspend at least half their working week in meetings with customers, in other offices of the organisation or in what are called third places, such as cafes and clubsthe office provides them with an important fixture around which their working week revolvesa collector’s workstation must be suited for both efficient interaction and concentrationcollectors bring important information, business and new contacts to the office.Collectors are constantly on the move and in constant communication with others.Sales peopleWorkstation must be suited for both efficient interaction and concentration – interactive hot desking alone is not enough
14 NAVIGATORSare often the key persons of the organisation and they have extensive responsibilitiesin their own office, navigators are considered as ‘visitors’the office must be flexible and it must be possible to set up the workstation quickly and easilypremises solutions also help to achieve a situation where navigators do not consider themselves as ‘undesired visitors’key persons of the organisationbusiness developersThe office must be flexibleWe should aim to achieve a situation where navigators do not consider themselves as ‘undesired visitors’
15 WHICH GROUP DO YOU BELONG ? Now question:if you are to put yourself in one of the mentioned personalities – where would you belong?AnchorsConnectorsCollectorsNavigators
16 Public Semi-public Private The degree of openness of each zone depends on who is allowed to work therePublicSemi-publicPrivateThe three zones comes from a study conducted by The Finnish Institute of Occupational Health, 2012 where we took part.
17 PUBLIC ZONEopen to everybody and its premises and services are accessible to all in accordance with jointly agreed rulesoften a customer service space for external or internal customersoften houses conference facilities and facilities for joint activities and premises that go together with them, such as entrance halls, exhibition rooms and cafesopen to everybody in accordance with jointly agreed rulesoften a customer service space for external or internal customers
23 SEMI-PUBLIC ZONEoften consists of different types of conference and meeting centre, cafes, etc.zone is used by invited guests and the organisation’s own members and it also provides a venue for representative purposesincludes open workstations, conference rooms, the staff rooms and corridorsZone is used by invited guests and the organisation’s own membersAlso used for representative purposes
29 PRIVATE ZONEreserved for personnel and it is used by all staff membersvisitors may not enter the private zonethe zone may have areas where distractions are permitted but also areas where distractions are not allowedtypically includes project rooms, quiet workspaces and walled officesOnly for own staff.Interference is the biggest ergonomic problem in open plan officeAccording to different studies we spend approx. 25% of our time dealing with unnecessary interruptions. (2009, Basex)
30 Library – quiet workspace The instructions should have a positive tone; instead of stating ‘No talking’, we should say ‘Here you can concentrate on your work’.
35 2. FLOOR4. FLOOR20% saving of space1. FLOORBASEMENT3. FLOOR
36 REALISATION OF ACTIVITY BASED OFFICE The implementation starts with defining the need.
37 REALISATION OF ACTIVITY BASED OFFICE The office has to be living - the office has to change as the need and working changes!The current status must be measured and reported.After implementation, measurements must be done again. Corrective actions must be made if needed.In the long run, measurements should be done with chosen intervals in order to recognise the need for change and plan and implement required changes..
38 FURNITURE SOLUTIONS More interaction Less concentration More concentrationLess interaction
39 FURNITURE SOLUTIONS More interaction Less concentration More concentrationLess interaction
40 ELEMENTS OF SUCCESSFUL ACTIVITY BASED OFFICE* Activity Based Office is the platform for various interactions and functions for the knowledge workers, as well as their customers and other stakeholders.Employees are satisfied with the Activity Based Office when they have the opportunity to withdraw to areas of quiet work or spaces supporting privacy.Activity Based Offices aim for facilities high utilization rate that support various activities.A common set of rules enhance the use of Activity Based Office.Activity Based Office is the platform for various interactions and functions for the knowledge workers, as well as their customers and other stakeholders.Employees are satisfied with the Activity Based Office when they have the opportunity to withdraw to areas of quiet work or spaces supporting privacy.Activity Based Offices aim for facilities high utilization rate that support various activities.A common set of rules enhance the use of Activity Based Office.User-driven Facilities, Finnish Institute of Occupational Health, 2012*User-driven Facilities, Finnish Institute of Occupational Health, 2012
41 Working environment for 28 persons 14 fixed work stations High mobility, high flexibilityIT COMPANYWorking environment for 28 persons14 fixed work stations
42 Working environment for 28 persons 24 fixed work stations No mobility, high privacyLAWYER´S OFFICEWorking environment for 28 persons24 fixed work stations
43 Working environment for 20 persons 5 fixed work stations High customer focus, representationNOTE - if you are to loose your own workstation in new ABO – you are getting many different ones instead !SALES COMPANYWorking environment for 20 persons5 fixed work stations
44 In the end – video of one of our customer, a big bank HQ for 2000 people, which we are to complete in the end of 2013.Enjoy this Activity Based Office animation film done by the architect office.