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Your Academic Success & Contributions to Our Culture

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1 Your Academic Success & Contributions to Our Culture
Jeannette M. Shorey II, M.D. Associate Dean for CME & Faculty Affairs Welcome to the College of Medicine and to this on-line orientation. You will become a part of the fabric of this place, and will influence it through your work and through the person who you are. I’m very glad you’re here. Perhaps you trained here and know a good deal about UAMS. Perhaps you are new to the UAMS community. Each of you will come to know this place as a faculty member. Please get to know your fellow travelers. They will help you! The purpose of this orientation is to try to give you helpful information – to making “settling in” as a faculty member as smooth as possible.

2 Make the most of this information!
Feel free to scan these slides at the pace that makes sense to you. If you’d like more detail, display the slides so that you can read the “notes” beneath each slide.

3 How to Succeed in Academic Medicine
Reflect on your professional passions & bring them to work! Understand College of Medicine (COM) Promotion & Tenure System Contribute to this community and make it yours. Balance and integrate your life. You are Great! The College has made a huge investment in you for very good reasons. We want you to succeed! I will shamelessly give you some advice that has been pretty well tested. I will introduce you to some of the “rules” here, and I will point you to some resources that will be useful to you as you settle in to your new role on your team(s) and into your new office, lab, and practice spaces. This information may prove more useful in a few weeks or months, as you learn the “lay of the land.” One of the best things about UAMS is that this is a collaborative community. Call someone or them if you need their help! They will respond to you! #1 piece of advise: Reflect on your passions and bring them to work! If you let your work be divorced from what drew you to your job, and you let your work become just one task after another – you will put yourself at grave risk for “burnout,” and you’ll waste precious life time. #2 Understand the Promotion and Tenure System – the basis on which your contributions will be evaluated when you ask for promotion and/or tenure. More on this in a moment. #3 Contribute to this community and make it yours – you will hear about work that is underway here to make this a genuinely patient-centered clinical enterprise. #4 Perhaps the greatest and most important challenge: Balance and integrate your life.

4 Go to: Office of Faculty Affairs web page:
P&T Information Go to: Office of Faculty Affairs web page: click on “Promotion & Tenure” in left-side menu to find a host of information about The College’s criteria for promotion and tenure The processes by which your accomplishments/contributions will be reviewed within your department and by the College’s P&T Committee Tools for documenting your accomplishments and contributions Self-assessment tools “MUST READ”: 2011 College of Medicine Appointment, Promotion & Tenure Guidelines (aka the “P&T document) AAMC guide for creating & maintaining your Curriculum Vitae The Office of Faculty Affairs webpage will be useful to you.

5 Are you on “the right track”? 2011 COM P&T Guidelines
Basic Scientist Clinical Scientist Clinical Educator Clinical Attending TP NTP [new] Study and understand the promotion criteria for your track Non-tenure pathways (NTPs) may be best for faculty members with young children NTPs allow for rational appointment of junior faculty members on basic & clinical scientists pathways who need 10 years to obtain independent funding NTPs allow for rational appointment of part time faculty The College Promotion &Tenure (P&T) Committee will assess your contributions according to the criteria specified for the academic pathway on which you are appointed. READ the College P&T Guidelines, and assure that you are appointed on the academic pathway that best aligns with your job description. If you are unsure about the pathway on which you are appointed, ask your department administrator, or call the Office of Faculty Affairs. If you think you are appointed on “the wrong track/pathway,” talk with you department chair SOON. The College has 7 academic pathways: The success of the College depends on everyone - “it takes the whole Village” Basic Scientist – Tenure Pathway (TP) Basic Scientist – Non-tenure Pathway (NTP) Clinical Scientist – TP Clinical Scientist – NTP Clinical Educator – TP Clinical Educator – NTP Clinical Attending – NTP See page 11 of the P&T Guidelines: the pathways capture our job descriptions fairly well, but “there are individuals who contribute significantly to the College whose work is not easily characterized by any of these pathways. It is the responsibility of the Department Chairs and the Dean to appoint these individuals, on a case-by-case basis, to the pathway that best fits their expertise, career goals and expected contributions. It is the shared responsibility of these individuals and their Department Chairs to ensure that when these faculty members seek promotion and/or tenure, the value of their contributions is adequately assessed by peers from within and without the College who can clarify for the College’s P&T Committee whether these individuals have satisfied the criteria for promotion, appreciating that their field of expertise and expected scholarly contributions are not perfectly described by the criteria of their assigned pathway.” 5 5

6 How to Succeed in Academic Medicine
Instructors – find your niche! Assignment to an academic pathway comes with promotion to Assistant Professor Tenure Guarantees the right of continuous appointment Does not guarantee salary level 7-year tenure clock begins with appointment at the rank of Assistant There are 6 circumstances under which a faculty member may (and probably should!) request a 1-year suspension of his/her tenure clock (see P&T Guidelines, page 9)

7 How to Succeed in Academic Medicine
Read the UAMS College of Medicine Guidelines for Promotion and Tenure Talk with “everyone” ( your chair, experienced members of your dept, Faculty Affairs Office) Identify your mentor(s), talk with them often Maintain your Curriculum Vitae candidates/planning-organizing/

8 4-D Model of Academic Success
DREAM (only you can & must do this part) DESIGN (must negotiate the plan with your “boss”) DO (your individual work and your part on teams) DOCUMENT (keep records of your accomplishments & contributions as you go) Simplicity helps. The 4 D’s are easy to remember and capture all the steps of the complex work that constitutes a successful academic career. Wisdom to share: “ Each one of us is responsible for assiduously attending to our careers – and to documenting them!” Dr. Brendan Stack, former member of the COM P&T Committee

9 ILLUMINE is the name of a database that helps this community monitor our culture. It can be accessed by anyone with a UAMS or ACH computer logon. It can be found on the UAMS Intranet and the MyACH home page. 9

10 Academic Success and Professionalism are linked
Academic success requires individual commitment of well-prepared people, and great teamwork Great teamwork requires the respectful, purposeful interactions of knowledgeable and skillful people Individual and team success is best supported by a culture that can be characterized as “professional.”

11 What is the Professionalism Initiative
What is the Professionalism Initiative? Why was ILLUMINE created, and what is it? An on-going initiative to increase our mindfulness about our professional behavior (self-monitoring) Foster a professional work environment in which we can all thrive Support a culture of safety for patients, a good learning environment for students, and a good place to work for the whole UAMS community Illumine is a database, accessible to anyone with a UAMS and/or ACH logon, via the UAMS Intranet and the MyACH homepage. Illumine is the database into which reports can be made about witnessed breaches of the UAMS COM Faculty Professionalism Guideline. Reports are assessed by the Dean’s Senior Advisory Council.

12 What is the Dean’s Senior Advisory Council?
A standing committee of the College, appointed by the Dean; members are known for their good judgment, fairness, and professional behavior Meets quarterly to assess reports made to ILLUMINE Is there evidence that an individual physician appears to be demonstrating a pattern of repeatedly unprofessional behavior? If “yes” – provide the physician with the evidence, confidentially (an Awareness Intervention) If reports continue to be filed after an Awareness Intervention – apply the model of progressive interventions

13 Disruptive Behavior Pyramid
Hickson GB, Pichert JW, Webb LE, Gabbe SG, Acad Med, Nov, 2007 Level 3 "Disciplinary" Intervention No ∆ ©CPPA, 2008 Pattern persists Level 2 "Authority" Intervention Apparent pattern Level 1 "Awareness" Intervention Single “unprofessional" incidents (merit?) "Informal" Intervention Mandated Issues Vast majority of professionals-no issues 13

14 Steps 1, 2, 3 Read the UAMS College of Medicine Professionalism Guideline (applies to clinicians and scientists – found within Helpful Links on the ILLUMINE home page) Step 1. “Cup of Coffee” conversation Step 2. Alert the “Chain of Command” Step 3. Put a report into ILLUMINE Purpose: To Help – by providing timely, confidential feedback to physicians for the purpose of supporting personal and professional growth The UAMS College of Medicine Professionalism Guideline can be found within the “Useful Links” in ILLUMINE. See the left-sided buttons on the ILLUMINE home page. If you witness or are the victim of unprofessional behavior on the part of a physician, take the following 3 steps: Step 1: Have a confidential conversation with the physician, sharing your observations – if you feel safe doing so. The message is “that is not the way we behave here.” If this is successful you may decide that no further action is needed. Step 2: Alert the “chain of command” – talk with your supervisor about your observations. Your supervisor can be a good thought partner and can help determine if further immediate action needs to be undertaken. Additionally it may be most helpful to talk with the supervisor of the physician whose unprofessional behavior you observed. Step 3: After reflection, enter a report about your observations into ILLUMINE.

15 ILLUMINE Access ILLUMINE via UAMS Intranet an MyACH Home Page
A User’s Guide is part of ILLUMINE Useful links – to UAMS College of Medicine Professionalism Guideline (our policy)

16 Office of Faculty Affairs 526-4661 4D-40 University Hospital
Jeannette M. Shorey II, M.D. (Jan) Associate Dean for CME and Faculty Affairs Emily Freeman, M.H.S.A. Director of Faculty Affairs Kerstine Wanas, M.H.A. Faculty Appointments Manager Brenda Burks, M.A. Jami Jones, B.S. Event & Business Coordinator Faculty Affairs Coordinator C

17 The “go to place” for faculty needs: Call & Visit !
Office of Faculty Affairs D-40 in University Hospital The “go to place” for faculty needs: Call & Visit ! FIGS Book and Orientation Resources Faculty Development (Watch for announcements about Professional Development Day and monthly seminars) Networking Faculty Database (FacFacts) Promotion and Tenure Academic policies Women’s Faculty Development Caucus (WFDC) Special projects

18 Faculty Wellness Program
Dr. Gail Eisenhauer, Director Please visit this web site! It is full of valuable tips for maintaining your health and wellness during your busy life. Dr. Eisenhauer provides free, confidential help to faculty members dealing with many kinds of issues. Her contact information is posted within the web site.

19 Office of Continuing Medical Education Suite 502 Freeway Medical Tower Jeannette M. Shorey II, M.D. Associate Dean for CME and Faculty Affairs Lea Mabry, M.Ed. Director of Continuing Medical Education Miranda Morris, M.A. CME Education Development Specialist Karen Fleming, B.A. Non-Managed Conference Compliance Specialist Chimera Hampton, B.A. Regularly Scheduled Series Compliance Specialist Marsha Taylor, B.A. Office Manager

20 Office of Continuing Medical Education 661-7962
Check our OCME Web Page for CME Activities Call OCME (Lea Mabry, Director) when you are ready to host a CME activity or conference! Talk with your Department Chair about how you can support CME activities within the department. Register (today!) with the OCME if you need CME credits. Log into CME activities via Badge-swipe or bar-coded sign-in sheets. Register to help track your attendance at College ceremonies. Retrieve your “CME transcript” from our web site when you need to renew your AR Medical License, annually

Go to the website for the UAMS Office of Continuing Medical Education Enter your address and select, “I am a new user” and click on the Sign In button. The following screen will appear. Click continue to bypass the above screen. Fill in the requested information. Create a password you can remember. There are no parameters for the password. After completing the form, click Continue. It will take you back to the UAMS CME homepage because you are done! If you have any problems or questions, you may contact the Office of Continuing Medical Education at for further assistance.


23 Enter your email address
Enter your address. Select, “I am a new user” and click on the Sign In button.

24 Click continue to bypass this screen!

25 Fill in the form. Required information is marked by
Fill in the form. Required information is marked by *. There are no special parameters for creating your password—only something you can remember! Click on continue which takes you back to the UAMS CME homepage. That’s it!



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