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Dr. Morgan CIS 480 MS Project Concepts CIS 480 Systems Analysis and Design 1.

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Presentation on theme: "Dr. Morgan CIS 480 MS Project Concepts CIS 480 Systems Analysis and Design 1."— Presentation transcript:

1 Dr. Morgan CIS 480 MS Project Concepts CIS 480 Systems Analysis and Design 1

2 Outline Project Configuration –Setting the project start date –Setting the calendar Creating tasks –Task –Summary task –Milestone task Creating dependencies –Type of dependency –Calculation of slack time Gantt Chart Pert Network Dr. Morgan CIS 4802

3 Setting Up the Project Dr. Morgan CIS 480 Project->Project Information… Project Start date A Standard calendar has weekends off 3

4 Creating a Task Dr. Morgan CIS 480 Type in the task name Adjust the task duration The start and finish are calculated based on the project start Date and dependencies 4

5 Creating a Summary Task Dr. Morgan CIS 480 Use pointer to rearrange tasks Use double ended arrow to subordinate tasks Note summary task shown in black 5

6 Creating a Milestone Dr. Morgan CIS 480 Make milestone Milestones have zero duration 6

7 Dr. Morgan CIS 480 Task Dependencies Finish-to-Start (FS) –Task B cannot start until task A finishes (most common) Start-to-Start (SS) –Task B cannot start until task A starts (both start the same time) Finish-to-Finish (FF) –Task B cannot finish until task A finishes (both finish at the same time) Start-to-Finish (SF) –Task B cannot finish until task A starts 7

8 Dr. Morgan CIS 480 Dependency Gantt Examples FinishStart(FS) StartStart(SS) FinishFinish(FF) StartFinish(SF) 8

9 Dr. Morgan CIS 480 Lead and Lag Dependencies 1 day Lag 1 day Lead 9

10 Adding Dependencies Dr. Morgan CIS 48010

11 Detail Dependency Information Dr. Morgan CIS 480 Setting for dependency type and lag 11

12 Adding Display Columns Right click on a column heading to add a new column of data before it Select the column you want to add to the display and click OK Dr. Morgan CIS 48012

13 Understanding Calculations Dr. Morgan CIS 480 Take the following project with the predecessors (dependencies) listed 13

14 How are Calculations Performed? Early Start times are determined by a forward pass analyzing the predecessor. The calendar is used to skip the weekends. Late Start is determine by looking at the end finish date and making a backward pass to calculate when the latest time the task can start without effecting the project timeline. Slack Time is the difference between early start and late start Dr. Morgan CIS 48014

15 Dr. Morgan CIS 480 Task List Early Start Late Start Slack Difference Early-Late Critical Path A difference between Early-start and late-start Indicates slack time 15

16 Dr. Morgan CIS 480 Gantt Chart 1,2 & 3 all start at beginning Note the predecessors

17 Dr. Morgan CIS 480 Calculation of EarlyStart, LateStart,Slack Task Three (3 days) –EarlyStart (Project Start on 6/1/06) –LateStart = Task 7 LateStart – Task 3 duration: 6/2/06 Task Seven (6 days) –Task 7 StartFinish predecessor of Task 3 –EarlyStart =Task 3 Finish 6/5/ day: 6/6/06 –LateStart = Task 9 LateStart – Task 7 duration: 6/7/06 Task Nine (3 days) –Task 9 StartFinish predecessor of Task 7 –EarlyStart = Task 7 Finish 6/13/ day: 6/14/06 –LateStart = Task 10 Start – 3 days: 6/15/06 Forward Calculation Backward Calculation Slack 1 day Task 9 has predecessor of 7 and 7 has predecessor of 3 17

18 Dr. Morgan CIS 480 Pert Network View->Network Diagram Red task boxes represent the critical path 18

19 Working Backward from a Completion Date Dr. Morgan CIS 480 from Project Menu select - Project Information In dialog box pick schedule from Project Finish Date Enter the target finish date 19

20 Highlighting the Critical Path Dr. Morgan CIS 480 From the Format Menu select the Check the Critical Tasks Check box 20

21 Creating and Assigning Resources Select the Resources main menu choice and click on the Assign Resources Tab Double click on new resource on the dialog box that appears. Dr. Morgan CIS 48021

22 Creating and Assigning Resources (Continued) Add your resources name and any other appropriate information on the general tab, Move to the costs tab and enter at least a standard rate and look at the other options The Notes tab is used for any descriptive info needed,: about skill sets, etc. When finished click OK to save Repeat for as many resources as you will be using for the project. Dr. Morgan CIS 48022

23 Creating and Assigning Resources (Continued) With the assign resources dialog displayed Click on a task on the Gantt chart You are now ready to assign resources to the selected task. The R/D column stands for Request/Demand and those are the 2 choices The Units column allows you to specify the percentage of effort of the resource that will be allocated to the task You do not fill in the cost column that value is calculated Click on assign when you have specified the units you want. Dr. Morgan CIS 48023

24 Dr. Morgan CIS 48024

25 Adjusting Duration by Adding Resources If more than 100% of persons time is assigned to a task, an icon appears in the task mode allowing you options for adjusting the schedule Pick reduce duration if workers were added to speed up a task on the critical path. Dr. Morgan CIS 48025

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