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© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 For Club Management.

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Presentation on theme: "© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 For Club Management."— Presentation transcript:

1 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 For Club Management

2 © Tally Solutions Pvt. Ltd. All Rights Reserved 2 2 Agenda Club Management – An Overview How Club Operations are Structured Tally.ERP 9 For Club Management Business Process Flow Primary Requirement Tally.ERP 9- Fitment

3 © Tally Solutions Pvt. Ltd. All Rights Reserved 3 3 Club Management –An Overview CLUB MANAGEMENT An Overview GUEST ROOM Management ACCOUNTS Management DEPARTMENT Management MEMEBERSHIP Management

4 © Tally Solutions Pvt. Ltd. All Rights Reserved 4 4 How Club Operations Structured

5 © Tally Solutions Pvt. Ltd. All Rights Reserved 5 5 Club Management –Membership Management CLUB MANAGEMENT An Overview GUEST ROOM Management ACCOUNTS Management DEPARTMENT Management M E M E B E R S H I P M a n a g e m e n t

6 © Tally Solutions Pvt. Ltd. All Rights Reserved 6 6 Business Process Flow - Membership Management

7 © Tally Solutions Pvt. Ltd. All Rights Reserved 7 7 Primary Requirement –Membership Management Category/ Module Major RequirementExplanation Club Membership Management Members profile creationCreation of members profile and their dependent data base is very important. Their profile include, personal profile with photo, business profile with photo, family profile with photo. Type of membershipThe membership type vary from club to club. There will be different type of membership available for members. Regular members, life members, corporate members, honary members, dependent members etc. Handling of different type of membership and collecting the membership fee as per the type of membership is also very important. Membership upgrade or conversion of membership The member ship can be upgraded or converted. Access to different facilities is based on membership type. Later members can upgrade or convert his membership type. Membership subscription management Depends on the membership type, members will have to subscribe for the membership. It is necessary to pay the subscription amount every month. Periodical subscription posting Monthly subscription will be billed every month and shall be payable on or before end of every month. Minimum usage postingIn case the users have not availed any facilities/services from the club during the month, then a minimum monthly charges are applicable as non usage charges.

8 © Tally Solutions Pvt. Ltd. All Rights Reserved 8 8 Tally.ERP 9 Fitment- Membership Management Sl NoRequirementTally.ERP 9Customisable/ Integration 1Member databaseYes 2Members family database(Dependent Creation)Yes 3Photo management of membersYes 4Type of membership creationYes 5Membership fee collectionYes 6Membership security deposit collection & receiptYes 7Subscription creationYes 8Membership upgradesYes 9Membership terminationYes 10Membership fee outstanding'sYes 11Membership transfer fee or upgrade feeYes 12Members credit limitYes 13Membership fee receiptYes 14Member ID cards and trackingYes Contd..

9 © Tally Solutions Pvt. Ltd. All Rights Reserved 9 9 Tally.ERP 9 Fitment- Membership Management Sl NoRequirementTally.ERP 9Customisable/ Integration 15Periodical subscription postingYes 16Minimum usage postingYes 17Additional chargesYes 18Interest chargesYes 19Member list with address and contact details (data Validation)Yes 20Membership status (Active/Inactive)Yes 21Subscription status (Active/Inactive)Yes 22Bill booking for guest visitorsYes 23Bill booking for game chargesYes 24Daily collection register department wiseYes

10 © Tally Solutions Pvt. Ltd. All Rights Reserved 10 © Tally Solutions Pvt. Ltd. All Rights Reserved Club Management – Department Management CLUB MANAGEMENT An Overview GUEST ROOM Management ACCOUNTS Management D E P A R T M E N T M a n a g e m e n t MEMEBERSHIP Management

11 © Tally Solutions Pvt. Ltd. All Rights Reserved 11 © Tally Solutions Pvt. Ltd. All Rights Reserved Business Process Flow –Department Management

12 © Tally Solutions Pvt. Ltd. All Rights Reserved 12 © Tally Solutions Pvt. Ltd. All Rights Reserved Primary Requirement-Department Management Category/ Module Major Requirement Explanation Department Management Kitchen order ticket (KOT) Preparation of KOT is very important in department like restaurant and bar. Each order from member will be treated as single KOT. All the KOT will be send for final billing. Therefore handling of KOT is one of the major requirement. BillingKOT need to be converted into final bill along with the waiters details and submitted to the member. The member has the flexibility to make the payment immediately or the same will be added to his outstanding's and need to pay at the end of the month. Multiple payment modes Member can make the payment in multiple modes. They makes the payment by cash, debit/credit cards, coupons, partial payments etc. Waiter wise KOT details Each KOT should contain the waiter name, table details and counter name. Department wise profit Club will be categorized into different department. For example BAR, canteen, swimming pool etc. Calculation of department wise profit is very important. This will help the management to find which department is giving more business. Also need to track department wise expenses, and which department is more profitable. Purchases of inventory (department wise) Inventory handling is another requirement in club. Each department will have different requirement of items. Preparation of purchase order or indent, multiple supplier management, preparation of GRN and purchase Invoice are very important. Department wise members usage report In case the users have not availed any facilities/services from the club during the month, then a minimum charge is collected as non usage charges. Since this gives an additional revenue to the club, this is one of the major requirement.

13 © Tally Solutions Pvt. Ltd. All Rights Reserved 13 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Department Management Sl NoRequirementTally.ERP 9Customisable/ Integration 1KOT entryYes 2BillingYes 3Multiple payment modesYes 4Member usage postingYes 5Bill status(paid/non paid)Yes 6Cash salesYes 7Credit salesYes 8Coupon salesYes 9Waiter wise KOT detailsYes 10Cancelled KOT listYes 11Cancelled bill listYes 12Daily collection report (Cash/Cards/Coupon)Yes 13Counter wise sales reportYes 14Booking bills and expensesYes 15 Transaction summeryYes Contd..

14 © Tally Solutions Pvt. Ltd. All Rights Reserved 14 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Department Management Sl NoRequirementTally.ERP 9Customisable/ Integration 16Member wise bill(Usage wise)Yes 17Member final billYes 18Member wise visitor detailsYes 19Cash receiptsYes 20Multiple payments/receipt modeYes 21Adding to member outstanding listYes 22Department wise visitors detailsYes 23Department sales detailsYes 24Department wise billing detailsYes 25Department wise collection reportYes 26Department wise multiple payment summeryYes 27Consolidated department reportYes 28 Booking expenses for the services consumedYes

15 © Tally Solutions Pvt. Ltd. All Rights Reserved 15 © Tally Solutions Pvt. Ltd. All Rights Reserved Club Management – Guest Room Management CLUB MANAGEMENT An Overview G U E S T R O O M M a n a g e m e n t ACCOUNTS Management DEPARTMENT Management MEMEBERSHIP Management

16 © Tally Solutions Pvt. Ltd. All Rights Reserved 16 © Tally Solutions Pvt. Ltd. All Rights Reserved Business Process Flow - Guest Room Management

17 © Tally Solutions Pvt. Ltd. All Rights Reserved 17 © Tally Solutions Pvt. Ltd. All Rights Reserved Primary Requirement- Guest Room Management Category/ Module Major RequirementExplanation Guest Room Management Room availability checking Checking the availability of rooms and informing the member while booking is one of the major requirement in guest room management. Room reservation and cancellation According to the availability of rooms, the front office/customer support executive will book the room and inform the member. In case of any cancellation, the same will have to recorded in the register and collect the necessary charges as applicable. Room change/ upgrade If the member want to change the room or they require an additional bed, handling of such requirements should be possible.

18 © Tally Solutions Pvt. Ltd. All Rights Reserved 18 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Guest Room Management Sl NoRequirementTally.ERP 9Customisable/ Integration 1Room bookingYes 2Room releasingYes 3Room cancellationYes 4Room check-InYes 5Room transferYes 6Daily room wise bill updatingYes 7Extra bed chargesYes 8Room service bookingYes 9Room check-outYes 10Receipt of cash/debit card/credit cardYes 11Transfer of bill amount to members accountYes 12Room availability statusYes 13Room reservation statusYes 14Day wise room transfer detailsYes Contd..

19 © Tally Solutions Pvt. Ltd. All Rights Reserved 19 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Guest Room Management Sl NoRequirementTally.ERP 9Customisable/ Integration 15Sales register(Cash/Card)Yes 16Unbilled room rent/servicesYes 17Daily room collectionYes 18Invoice generation for guestYes 19Cash paid receiptYes Contd..

20 © Tally Solutions Pvt. Ltd. All Rights Reserved 20 © Tally Solutions Pvt. Ltd. All Rights Reserved Club Management – Accounts Management CLUB MANAGEMENT An Overview GUEST ROOM Management A C C O U N T S M a n a g e m e n t DEPARTMENT Management MEMEBERSHIP Management

21 © Tally Solutions Pvt. Ltd. All Rights Reserved 21 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Accounts Management Sl NoRequirementTally.ERP 9Customisable/ Integration 1Material inward and purchase InvoiceYes 2Stock transfer from stores to departments (to Kitchen, BAR etc.) Yes 3Stock return from departments to storesYes 4Stock adjustment (Handling damage, pilferage, theft etc.)Yes 5BillingYes 6Receipt ( cash/card)Yes 7Daily cash salesYes 8Daily cash/card salesYes 9Daily credit sales to memberYes 10Cash bookYes 11Bank bookYes 12PaymentsYes 13ReceiptsYes 14Purchase registerYes Contd..

22 © Tally Solutions Pvt. Ltd. All Rights Reserved 22 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Accounts Management Sl NoRequirementTally.ERP 9Customisable/ Integration 15Expenses registerYes 16Supplier/Customer accountYes 17General ledger reportYes 18Balance sheetYes 19Trial balanceYes 20Income and expenditureYes 21Outstanding payablesYes 22Outstanding receivablesYes 23Total receivable from all membersYes 24Attendance registerYes 25Pay slipYes 26Pay sheetYes 27Pay registerYes 28Reminder lettersYes Contd..

23 © Tally Solutions Pvt. Ltd. All Rights Reserved 23 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Accounts Management Sl NoRequirementTally.ERP 9Customisable/ Integration 30Confirmation of accountsYes 31Security controlYes 32TDS deductionsYes 33Interest calculationYes 34KOT entryYes 35Unbilled KOTYes 36Cancelled KOTYes 37Cancelled bill listYes 38Stock returnsYes

24 © Tally Solutions Pvt. Ltd. All Rights Reserved 24 © Tally Solutions Pvt. Ltd. All Rights Reserved Thank You For any queries please contact :-


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