1. © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 For Builders and Property Developers Sale and Post-Sale Module

2. © Tally Solutions Pvt. Ltd. All Rights Reserved 2 2 Agenda Builders and Property Developers Business – An Overview Structure of Builders Operations Tally.ERP 9 for Builders Business Process Flow Primary Requirement Tally.ERP 9 – Fitment

3. © Tally Solutions Pvt. Ltd. All Rights Reserved 3 3 Structure of Builders Operations Builders Solution Enquiry Management MIS Reports Property Configuration Accounts Management Booking, Sales, Allocation

4. © Tally Solutions Pvt. Ltd. All Rights Reserved 4 4 Builders Business – An Overview

5. © Tally Solutions Pvt. Ltd. All Rights Reserved 5 5 Builders Business – Enquiry Management Builders Solution Enquiry Management MIS Reports Property Configuration Accounts Management Booking, Sales, Allocation

6. © Tally Solutions Pvt. Ltd. All Rights Reserved 6 6 Process Flow – Enquiry Management

7. © Tally Solutions Pvt. Ltd. All Rights Reserved 7 7 Primary Requirement – Enquiry Management Category / ModuleMajor RequirementExplanation Enquiry ManagementCustomer database management Customer name, contact details, projects interested in, recording communication history is important for tracking the enquiry status. Lead source managementLeads by brokers need to be recorded to manage broker commissions. Tracking the lead progressCustomer handling becomes a challenging task when several customer enquiries arise for different projects. Tracking these enquiries will help the sales department to sell effectively. Tracking site visitsSite visits by customers needs to be tracked as this involves additional costs. Sales department can effectively handle these customers if additional reports are available. Measure the performance of sales executives Measuring the performance of executives based on lead conversions prospective customer is important to understand effectiveness of sales force. Also, useful for providing the performance based incentives. Enquiry and conversion reports Reports showing the enquiries during a specific month, with how many enquiries were handled and what percentage was covered are useful for management. This can also help them position, advertise the property better.

8. © Tally Solutions Pvt. Ltd. All Rights Reserved 8 8 Tally.ERP 9 Fitment – Enquiry Management Contd.. SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 1Source of leadYes 2Lead details, prospect detailsYes 3Follow-up detailsYes 4Follow-up remindersYes 5Sales executive-wise lead generation summaryYes 6Lead progress reportYes 7Site visits of the dayYes 8Enquiry conversion reportYes 9Project-wise reportYes 10NRI customer databaseYes 11Prospect databaseYes 12Excel sheet import of leads into databaseYes

9. © Tally Solutions Pvt. Ltd. All Rights Reserved 9 9 Tally.ERP 9 Fitment – Enquiry Management SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 13Broker commissionsYes 14Website enquiries – own and 3 rd partyYes 15Sales executive commissionsYes 16Ad media expensesYes 17Advertisement masterYes 18Appointment bookingYes 19Lead status : hot, cold, warmYes 20Conversion reportsYes 21Automated reminders to customer through SMSYes 22Customer interaction historyYes 23e - Mail enquiries, SMS enquiriesYes

10. © Tally Solutions Pvt. Ltd. All Rights Reserved 10 Builders Business – Property Configuration Builders Solution Enquiry Management MIS Reports Property Configuration Accounts Management Booking, Sales, Allocation

11. © Tally Solutions Pvt. Ltd. All Rights Reserved 11 Property Configuration

12. © Tally Solutions Pvt. Ltd. All Rights Reserved 12 Primary Requirement – Property Configuration Category / ModuleMajor RequirementExplanation Property Configuration Location based configurationBuilders with projects in different countries, states, cities and locations need to individually configure and group the projects for understanding the projects profitability and expenses. Project based configurationBuilders with multiple projects need to configure rates, dimensions specific to the project. Multiple unitsPlot dimensions like square meters, square feet, total area etc. needs to be configured for each property. Flat dimensions like carpet area, wall area, construction area, built-up area, private pool, garden area etc. needs to be updated to record complete details of the property. Amenities configurationBased on projects, project manager has to add new amenities like swimming pool, parking lots, garden, club house, children play area etc. to individual project. AuthorizationsProject manager, regional manager needs to have authorization for receipts, price changes, so that manual errors in contracts, communications are avoided. Mass update optionBoard, Management needs to have the option of rising the property price as per market trends. These mass configurations reduce the effort involved when several units needs update.

13. © Tally Solutions Pvt. Ltd. All Rights Reserved 13 Tally.ERP 9 Fitment – Property Configuration Contd.. SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 1Project location : Country, State, locationYes 2Project stages definitionYes 3Multiple projectsYes 4Plot dimension update on projectsYes 5Project costing configurationYes 6Amenities configurationYes 7Parking lot configurationYes 8Price configuration, Sq. feetYes 9Increasing/decreasing price across projectsYes 10Price change authorizationsYes 11Multiple units for property dimensions (Sq. Mts, Sq. Ft)Yes 12Auto calculation of dimensions for multiple unitsYes

14. © Tally Solutions Pvt. Ltd. All Rights Reserved 14 Tally.ERP 9 Fitment – Property Configuration SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 13Common amenities, private amenities distinctionYes 14Assign sales executives to projectYes 15Assign sales executives to multiple projectsYes 16Cost center setup for projectsYes 17Management mass update on projectsYes 18Authentication setup for voucher approvalYes 19Invoice component setup specific to projectYes 20Classification of property as plot, villa, flatYes 21Unique property code for identificationYes 22Project stage definition (eg. stage 1 is approval, stage 2 is roads development etc.) Yes 23Government approval details in project creationYes 24Project completion stages configurationYes

15. © Tally Solutions Pvt. Ltd. All Rights Reserved 15 Builders Business – Booking, Sales, Post sales, Allocation Builders Solution Enquiry Management MIS Reports Property Configuration Accounts Management Booking, Sales, Allocation

16. © Tally Solutions Pvt. Ltd. All Rights Reserved 16 Process Flow – Booking, Sales, Post sales, Allocation

17. © Tally Solutions Pvt. Ltd. All Rights Reserved 17 Primary Requirement – Booking, Sales, Post sales, Allocation Category / ModuleMajor RequirementExplanation Booking, Sales, Post sales, Allocation Booking managementAccepting different booking amounts for different properties (partially/fully completed) through different modes of payment, tracking them is an important task. Property sale, sale agreement and sale conditions Property can be sold as sq.ft sale, fixed amount. The sale agreement and conditions are to be kept as reference while recording the customer details and payment scheduling. Payment managementInstallments and tracking the payments as per payment schedule, tracking multiple payments, payment modes, payment history, sending reminders to customers as automated SMS become challenging tasks for commercial department. Monthly invoice generation and commercial receipt issue Generating the monthly invoice as payment against installment due is important to track the debts/receivables. Sales executive incentives based on sale figures It is key to incentivize the sales process through performance measurements of executives, this can be across projects. Discounts managementTracking of discounts given to different clients, like management discounts, based on the project is important. Post dated, due date cheque management Tracking of checks which are post-dated, due-dates is necessary to avoid additional effort needed for payment collection.

18. © Tally Solutions Pvt. Ltd. All Rights Reserved 18 Tally.ERP 9 Fitment – Booking, Sales, Post sales, Allocation Contd.. SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 1Booking amount collectionYes 2Blocking a property based on booking amountYes 3Multiple property bookingYes 4Different booking amounts for property dimensionsYes 5Property availability listYes 6Booked property listYes 7Property unblocking and adding to available listYes 8Management Freezing of flatsYes 9Frozen flat reportYes 10Un freezing of property for saleYes 11Sale agreement draftingYes 12Sale agreement conditionsYes

19. © Tally Solutions Pvt. Ltd. All Rights Reserved 19 Tally.ERP 9 Fitment – Booking, Sales, Post sales, Allocation Contd.. SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 13Sale discountsYes 14Management discounts, bulk discountsYes 15Invoice generation for installment payYes 16Tracking payables for installmentsYes 17Property booking with different completion statusYes 18Post dated cheques reportYes 19Post dated cheques on start-upYes 20Project-wise PDCYes 21Client-wise PDCYes 22Staled cheque reportsYes 23Sale contract remindersYes 24Executive wise sale reportsYes

20. © Tally Solutions Pvt. Ltd. All Rights Reserved 20 Tally.ERP 9 Fitment – Booking, Sales, Post sales, Allocation SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 25Multiple loan detailsYes 26Multiple payment optionsYes 27Payment scheduleYes 28Property ownership and possession transferYes 29Installment payment defaults – receivable reportsYes 30Project-wise pending installmentsYes 31Swapping of propertyYes 32Square feet sale, Fixed amount saleYes 33Property registration detailsYes 34Commercial receipt reportYes 35Commercial land, residential land distinctionYes 36SMS remindersYes

21. © Tally Solutions Pvt. Ltd. All Rights Reserved 21 Builders Business – Accounts Management Builders Solution Enquiry Management MIS Reports Property Configuration Accounts Management Booking, Sales, Allocation

22. © Tally Solutions Pvt. Ltd. All Rights Reserved 22 Primary Requirement – Accounts Management Category / ModuleMajor RequirementExplanation Accounts ManagementStatement of accountsBalance sheet, profit and loss statements in schedule VI format, trial balance are needed for the management to track the profitability and expenses. Statutory compliance (VAT, CST) Land tax, VAT, sales tax need to be tracked for compliance of statutory rules. Summary report is important to see monthly and annual status of tax related expenses across projects. Branch-wise, Project-wise account management In multi-location projects the reports desired by each project manager are different. The reports should consider the cost incurred by the location and actual profit from the project. Payroll managementEmployee database tracking, different levels, pay head configuration, attendance tracking are important for salary and compensation. Auditing – direct and remoteAnnual auditing is an important factor for every business. Builders need to get the declared assets, expenses, earnings audited by CA. Group companiesWhen more than one companies join to form a parent company, it is important to track them individually and also as one. Remote access and SMSAll the company details could be accessed from anywhere, anytime, details should be retrievable from mobile phones.

23. © Tally Solutions Pvt. Ltd. All Rights Reserved 23 Tally.ERP 9 Fitment – Accounts Management Contd.. SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 1Balance sheet – Schedule VIYes 2Profit and loss statement – Schedule VIYes 3Daily receipts and paymentsYes 4Multiple payment mode handlingYes 5Stock summery reportYes 6Branch wise stock summaryYes 7Branch transfer reportYes 8Outstanding receivable and payableYes 9Trial balanceYes 10Multiple cheque payment optionYes 11Reminder letter, e-mailsYes 12Staff database handlingYes

24. © Tally Solutions Pvt. Ltd. All Rights Reserved 24 Tally.ERP 9 Fitment – Accounts Management Contd.. SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 13Employee payroll managementYes 14TDS, PF, ESI, Bonus, for employeeYes 15Employee attendance and leavesYes 16Employee cost trackingYes 17Employee income tax and e-ReturnYes 18Project/branch transfer managementYes 19Project/branch synchronizationYes 20Project/branch sales and purchase managementYes 21Project-wise cost trackingYes 22Executive-wise sales reportYes 23Project-wise balance sheet and P&LYes 24Company groupingYes

25. © Tally Solutions Pvt. Ltd. All Rights Reserved 25 Tally.ERP 9 Fitment – Accounts Management SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 25Cash flow, fund flow statementsYes 26Ageing analysis of receivables, debtor wiseYes 27Scenario managementYes 28Ratio analysisYes 29Statutory compliance VAT, CSTYes 30Interest calculationYes 31Remote auditingYes 32Contract-wise profit and lossYes 33Foreign currency handlingYes 34Budget and VarianceYes 35Bank reconciliationYes 36Remote accessYes

26. © Tally Solutions Pvt. Ltd. All Rights Reserved 26 Builders Business – MIS Reports Builders Solution Enquiry Management MIS Reports Property Configuration Accounts Management Booking, Sales, Allocation

27. © Tally Solutions Pvt. Ltd. All Rights Reserved 27 Primary Requirement – MIS Reports Category / ModuleMajor RequirementExplanation MIS ReportsManagement summaryA comprehensive summary for the management to analyze the health of business would necessary. The report summarizes financial position from balance sheet, receivables, payables and profit and loss statements from all the projects. Cash flow projectionsProject-wise cash flows are important to assess which projects are more profitable and where the costs are increasing. Based on the attractiveness of cash-flow, focus can be given. Project-wise reportsBalance sheet, P&L, accounting reports, statutory reports are more meaningful if these can be obtained for specific projects. This also provides clearer picture to management. Client registersClient registers, country-wise, executive-wise, cancelled client reports are important to track clients. Client-wise profitability reports are important to track the profitability by individual customer. Flat reportsComplete list of flats from different projects which are available, blocked, frozen, completion reports will give the project administrator a clear picture of the status. Excel integration and data migration Ability to migrate data from the existing systems, excel, XML format is very important without interruption to business.

28. © Tally Solutions Pvt. Ltd. All Rights Reserved 28 Tally.ERP 9 Fitment – MIS Reports Contd.. SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 1Management summaryYes 2Project-wise cash-flow statementYes 3Stage-wise cash-flow statementYes 4Date-wise cash-flow statementYes 5Flat reports : allocated, available, blocked, frozenYes 6Flat reports: completion statusYes 7Flat reports: executive-wise salesYes 8Flat reports: floor –wiseYes 9Client registers with filtersYes 10Payment historyYes 11Cancellation reportsYes 12Project-wise realized amountYes

29. © Tally Solutions Pvt. Ltd. All Rights Reserved 29 Tally.ERP 9 Fitment – MIS Reports SL No.RequirementAvailable in Tally.ERP9 ? Customization/ Integration needed? 13Project wise outstanding with overdueYes 14Management(JMD) price hike trends and reportYes 15Finance department report on profitability including utilities Yes 16Project-wise report with client detailsYes 17Departmental reports: Sales, commercial, project administration Yes 18Executive summary across projectsYes 19Flat registers with filtersYes 20Unique client ID for tracking the customerYes 21Excel integrationYes 22Data import/migrationYes

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