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BRITE brings one business system to Broward Schools Back To School August 2010 Materials Logistics A Division of Supply Management and Logistics Lets Talk.

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Presentation on theme: "BRITE brings one business system to Broward Schools Back To School August 2010 Materials Logistics A Division of Supply Management and Logistics Lets Talk."— Presentation transcript:

1 BRITE brings one business system to Broward Schools Back To School August 2010 Materials Logistics A Division of Supply Management and Logistics Lets Talk About How Materials Logistics Can Assist Your School or Department

2 BRITE brings one business system to Broward Schools Materials Logistics consists of five departments: Materials Logistics 1.Pony Room 2.Central Processing Lab 3.B-Stock Warehouse 4.Textbook Warehouse 5.Central Warehouse

3 BRITE brings one business system to Broward Schools The Pony Room How do we send and receive documents throughout the District? Pony Room = Inter-Office Mail Monday through Friday pick-up and drop off for departments Mon/Wed/Fri pick-up and drop off for schools Maximum of 5-cartons pick-up per site per day Personal business should not to be sent through Pony Please be sure destination address and name are legibly printed Call Foreman Sherry Koren (754) for info or to arrange a special pick-up

4 BRITE brings one business system to Broward Schools Central Processing Lab Who Processes the Media Center Materials? Central Processing Lab = Media Center Materials Coding/labeling/Dewey decimal of instructional materials Library collection installation and organization Assistance with the new Destiny Media Center system Call Office Manager Ruth Costina at (754) for information

5 BRITE brings one business system to Broward Schools B-Stock Warehouse How Do I Arrange to Have Surplus Items Removed From My Site? B-Stock Warehouse = Surplus Materials and e-Auction Pick-Up of surplus items and distribution of items for re-use Requires 3290A form to ensure your PNI811 report is accurate (http://web//erp/forms/formsoptions.htm) Send 3290A to B-Stock for Transfer Ticket generation If you need an item (furniture, equipment, etc.) call Steve Kusuk or Gail Scarpitta (754) for information. We may have what you need at the warehouse, in used but good condition, before you buy new. An on-line site is being developed so you can see a picture of the items available at no cost to your budget. You, or a member of your staff, may visit the building and obtain equipment and materials. Visit the Supply Management and Logistics web page for a list of the types of items available.

6 BRITE brings one business system to Broward Schools Sample Surplus Form

7 BRITE brings one business system to Broward Schools What Else Does the District Do With Surplus Items? E-Auction = publicsurplus.com Government agencies use this site to sell obsolete materials The auction has generated over $500,000 revenue to SBBC The general public and SBBC employees are welcome to bid

8 BRITE brings one business system to Broward Schools Textbooks Warehouse How Do I get Textbooks and Related Instructional Materials? Call Diane Kasmarik for warehouse information at (754) New Textbook Orders & Surplus Pick-Up: Facilitator, Jim Kane at The numbers issued by the state for the basal core major tools of instruction can still be used when placing textbook orders: BRITE views these as old materials numbers. Orders for the basal core major tools of instruction are ordered as Stock Transport Orders. Clicking on the matchbook on the Material field of the Stock Transport Order will give access to the old material number field. Free ancillary materials will be sent automatically. Non-core state-adopted materials will be ordered directly from the Florida State Depository as a Standard Requisition or a Framework Requisition.

9 BRITE brings one business system to Broward Schools Central Warehouse Who Handles the Operating Supplies for the District? Central Warehouse = Distribution of Operating Supplies Cafeteria/Custodial/Furniture/Office and Art Supplies. Also Relocation of offices and classroom furniture and materials. Be sure to check the Unit of Issue when ordering, i.e. forms are in packs of 25, 50, etc., on the catalog. Call Deryck Clarke and Richard Knapp at (754) for information

10 BRITE brings one business system to Broward Schools Warehouse Orders How Do I Get Operating Supplies for My Site? Warehouse Orders: Updated Catalog – Go to the intranet (WEB), BCPS Links, Warehouse & Stockroom, Whse Catalog. The BRITE item numbers are listed and highlighted in yellow. Backorders are held in the system, until the product arrives in the warehouse, and then released to be filled. There is no need to re-order backordered items. Please check the unit of issue when ordering to ensure correct quantity and the ordering plant number (is 1000) and the supply plant number (is 2000). If a requisition is not going to be approved it must be closed. Leaving it open will affect your budget (tie up your access to available funds).

11 BRITE brings one business system to Broward Schools Displaying Purchase Requisitions in ME53N Check Your Order in BRITE by displaying Purchase Requisitions in ME53N The release strategy tab will give you the status of the approval of your requisition, indicating whether your supervisor and/or second level approver have approved your purchase. A yellow triangle on the approver status means the approver has NOT yet approved the requisition. The release strategy tab will give you the status of the approval of your requisition, indicating whether your supervisor and/or second level approver have approved your purchase. A yellow triangle on the approver status means the approver has NOT yet approved the requisition.

12 BRITE brings one business system to Broward Schools The Status Tab The status tab will indicate whether or not the order is blocked and display the Stock Transport Order number if one has been generated.

13 BRITE brings one business system to Broward Schools The Status Tab- contd… Notice on this status tab, the Stock Transport Order number is displayed, along with the transactions that have taken place. If you click on the Stock Transport Order number, you can find the delivery note number. Once you click on that number, it will tell you if your order has been picked for delivery and posted to your budget.

14 BRITE brings one business system to Broward Schools The Status Tab – contd… Under the purchase order history tab, if you click on the delivery note number, you can see what has been picked and posted. If you see a C in the status of the line item, that item has been completed.

15 BRITE brings one business system to Broward Schools What Does My Stock Transport Order Look Like?

16 BRITE brings one business system to Broward Schools How Do I Get Credit to My Budget For Items Ordered In Error? School/Dept. must send a Stock Transport Order Maintenance form via Pony or to the Central Warehouse for their returned/refused operating supplies and to the Textbook Warehouse for instructional items. (http://web/erp/forms/formsoptions.htm)http://web/erp/forms/formsoptions.htm The Warehouse staff will process the maintenance form and credit the school budget. Call the Warehouse if you need assistance

17 BRITE brings one business system to Broward Schools How Do I Arrange For pick-up of Expended Toner Cartridges and Bulbs? Lexmark Copier Cartridges - Per Bid # V - the cartridge box includes instructions and a pre-paid label used to return the empty cartridge. Place the empty cartridge in the box from your new cartridge and reseal the box. Fill in the UPS label and place it on the box and mail in your normal business pickup or drop at any UPS service center. (If a special pick-up is requested, UPS will charge you a service fee).

18 BRITE brings one business system to Broward Schools How Do I Arrange For pick-up of Expended Toner Cartridges and Bulbs? – contd… HP Printer Cartridges and all other copier toner cartridges: Recycled according to Bid # E with Atlantic Green, Corp. Arrange for pick-up by calling Maria E. Guerra at or Materials Logistics will continue to pick-up toner cartridges not listed above, light bulbs, and batteries. Materials should be properly packaged to ensure that the bulbs do not break or leakage of ink. Contact the Central Warehouse to arrange for a pick-up appointment at Schools and departments who have arranged recycling funding with their local business partners or municipalities may continue those practices to protect the environment while providing funding that supports student education projects.

19 BRITE brings one business system to Broward Schools Additional Activities Materials Logistics Can Assist You With: Aware Booklet DistributionHurricane Shelter Supply Benefits Dept. Material Delivery Inter Office Mail Pick Up/Delivery Broward Education Foundation Recycling: lighting, cartridges, ballast, batteries Cafeteria Supply DeliveryMedia Center Materials Class Size ReductionNew School Set Up Clothing Drive Pick upOffice Supply Delivery Code Book DistributionPersonnel Records Transfer Custodial Supply DeliveryRecords Retention Transfers

20 BRITE brings one business system to Broward Schools FORMS Conference/Interim Forms: Used to be packaged grades 1 and 2 together and grades 3, 4 and 5 together Now will be packed as individual grades 1, 2, 3, 4, 5 Kindergarten remains the same; item number All forms are in package quantity of 50 per. Grade Item Number

21 BRITE brings one business system to Broward Schools Contact Us If you need assistance with any of these activities please call /4/3/2/1 Of note: Order for Flu Preparedness Kits. Separate chemicals from other items when ordering. The Materials Logistics team is committed to resourcing your schools for success. Please call us if you have questions or suggestions on how we can improve our service levels to you.


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