Presentation on theme: "Online Requisitioning On the left hand side of my WebServices you should see the Budget and Purchasing tab. Click on “Enter a Requisition for goods and."— Presentation transcript:
Choose the vendor name with or without the address, preferably with an address and click on submit
The item description line is a limited character field. Fill in a line for each item you are ordering. If this is a blanket order, you only need to fill-in the 1 st line.
2 nd part of the screen you enter information on. Make sure you completely fill in the following fields, Item Description, Vendor Item, Quantity, Unit of Issue, Price, cost center & object code.
3 rd part, for comments to show on the PO, use the “Printed Comments” field, this is also where you add your delivery information, building, room or department. If you have comments for Purchasing or this order is for a new vendor, add the address, city/state/zip for new vendors, in the “comments” field. Once you hit the submit button, the next approver field will automatically be populated
I used the wrong account to show you the error message. Change the account, verify the next approval is entered and click on submit.
This is the message you will receive when everything is entered correctly.
To modify/delete or add additional description to your line item(s). Click on View/Modify/Delete tab. On the right of the requisition you want to change, click modify. Click ok
Check the box – modify/delete and click on submit
This is where you can expand your product description for each line item, in the item description box. Enter and click on submit
This is the message you will receive when you are done.
This is the email that you will receive once you modify the requisition Requisition Number 0000180 Requisition Total $1.08 Vendor ID and/or Name 1019772 Office Depot, Inc. Requisition Status Outstanding AP Type 0001 Gen. Accts. Pay. Requisition Date 10/15/12 Status Date 10/15/12 Maintenance Date 10/15/12 Desired Date 10/25/12 Requestor Name Brigit M. Espinosa Initiator Name Brigit M. Espinosa Ship to 10 Open Purchase Order Commodity Code
Continued view of the email you will receive Item 1 Item Description Office supplies, for the Vendor Item Quantity 1.000 Unit of Issue LT Lot Price 1.0000 Extended Price 1.00 GL Distribution 100-309620-6770-54210-000 Non-Instr. Supplies/Materia : Non Grant Project ID Tax Codes C1 Desired Date 10/25/12 Fixed Asset Tax Info Item Comments Printed Comments Comments for Purchasing Department Approval Date Next Approval
Approvals: This is the email your budget administrator receives, this is a email notification only. You must log into MyWeb services to approve requisitions. Approval needed for Requisition 0000187 Requisition Number 0000187 Requisition Status Not Approved Requestor Name Kimberly P. Habian Initiator Name Kimberly P. Habian Requisition Date 10/16/12 Desired Date 10/26/12 Vendor ID and/or Name 1437987 Troxell AP Type 0001 Gen. Accts. Pay. Requisition Total $0.81 Ship to 01 Warehouse Item 1 Item Description butterfinger Vendor Item 951873 Quantity 1.000 Unit of Issue EA Each Price 0.7500 Extended Price 0.75 GL Account Number 100-309600-6770-54210-000 Non-Instr. Supplies/Materia : Non Grant Project ID Tax Codes C1 Printed Comments Comments Approval Date Next Approval BME1 ATM1
Click on the Budget and Purchasing tab, then click on approve documents. If you have anything to approve it will show in this screen. You can either click on the approve box and hit submit without review. Or click on the highlighted requisition number and view the requisition. When you have made your choice click on submit.
If you choose to review the requisition, this is what you will be able to review.
After you have approved the requisition, this is the message that will appear.
Back up documentation All backup documentation should be submitted to Purchasing. Write the Requisition number on the paperwork and send to Purchasing via inter-office mail.