1. Prepared by SRA International, Inc. Confidential 2009 Web-Based Supply Chain Management Overview Course

2. Prepared by SRA International, Inc. Confidential 2009

3. 3 Prepared by SRA International, Inc. Confidential Agenda WBSCM Overview –Vision –Business Scope –Impacted Stakeholders –Goals & Objectives –Expected Benefits What is WBSCM –Commercial Off The Shelf (COTS) Enterprise Resource Planning (ERP Technologies –Non-Integrated vs. Integrated System Scenario –Application Components –Portal –Process Model (Funds to Order, Source to Award, Ship to Pay) WBSCM Status –Release 1 Program Timeline –Testing Timeline –Training Timeline

4. 4 Prepared by SRA International, Inc. Confidential WBSCM Overview

5. 5 Prepared by SRA International, Inc. Confidential WBSCM - A Partnership With A Vision FSA USAID FNS AMS FAS WBSCM will provide new capabilities and functionality to support doing business with USDA!

6. 6 Prepared by SRA International, Inc. Confidential WBSCM Business Scope Farmers/ Producers US Freight Carriers MARAD US Ports Commodity Suppliers Schools (27,000 school dists, 94,000 schools) Indian Tribal Orgs (92 ordering agencies) Non-Profits (60 ordering agencies) Domestic Foreign World Food Organization Foreign Governments (70 Nations) Private Volunteer Organizations (30+) BUY DISTRIBUTE/ SHIP RECEIVEPRODUCE FNS FAS USAID Warehouse AMS FSA Multi Agency Environment Integrating processes and technology across the five U.S. agencies responsible for planning, procuring, managing, and delivering commodities and food supplies domestically and around the world…

7. 7 Prepared by SRA International, Inc. Confidential WBSCM Impacted Stakeholders

8. 8 Prepared by SRA International, Inc. Confidential Goals and Objectives Integrate, standardize, and streamline the way we manage the supply chain across government end-to-end – from planning and procurement to ordering, contract management, and delivery Leverage best practices and advanced Commercial Off The Shelf (COTS) technologies Enable focus on more value-added supply chain functions and less on administrative tasks Foster long-term business relationships with suppliers for better cost efficiency WBSCM Goals FS A USA ID MA RA D FN S AM S FA S To advance our capability to manage and share our nations food supply To proactively forecast and plan supply and demand To continually advance our partnership, collaboration, efficiency, and service with all business partners To advance our capability to manage and share our nations food supply To proactively forecast and plan supply and demand To continually advance our partnership, collaboration, efficiency, and service with all business partners

9. 9 Prepared by SRA International, Inc. Confidential Expected Benefits For USDA One standardized, integrated, transparent, and efficient end-to-end process for U.S. supply chain management Built-in best practices for procurement, financial management, supply chain mgmt Single, authoritative, timely, easy-to-access source of data and automated, paperless workflow with few manual processes and reduced hand-offs For Our Vendors / Customers Streamlined web-based, self service operations Simplified submission of orders, bids, invoices, quality certificates, Proof of Delivery.. Improved real time tracking of business transactions Electronic notification of bid awards, shipments and business transaction exceptions Easier to do business with USDA ! More efficiency for all involved ! Easier to do business with USDA ! More efficiency for all involved !

10. 10 Prepared by SRA International, Inc. Confidential What is WBSCM

11. 11 Prepared by SRA International, Inc. Confidential COTS ERP Technologies COTS - Commercial Off-The-Shelf: Software or hardware products that are ready-made and available for sale to the general public used as an alternative to in-house development ERP – Enterprise Resource Planning: Software to integrate all data and processes of an organization into a single unified system Order Management Financials Manufacturing / Maintenance Human Resources Mgmt Reporting Inventory Operations Facilities Mgmt Procurement Common Common Data Data Embedded industry best practices to promote business process reengineering Configuration to adapt to specific processes vs. software development Rich functionality and capabilities Real time, integrated business transactions Multi-platform, multi-language support Data sharing across all functional areas Reduced Total Cost of Ownership – TCO Vendor supported Vendor enhanced

12. 12 Prepared by SRA International, Inc. Confidential Order Management Bid Invitation Procurement Funds Management A Business transaction Interfaces Non-Integrated System Scenario

13. 13 Prepared by SRA International, Inc. Confidential Order Management Bid Invitation Funds Management Procurement Interfaces A Business transaction Time delay until all entities are aware of the occurrence of a business transaction Time delay until all entities are aware of the occurrence of a business transaction Interfaces must be built and maintained to ensure propagation of information Interfaces must be built and maintained to ensure propagation of information Risk of inconsistencies of information across entities due to duplication of data, timing and errors Risk of inconsistencies of information across entities due to duplication of data, timing and errors Manual adjustments possible throughout the process Manual adjustments possible throughout the process Time delay until all entities are aware of the occurrence of a business transaction Time delay until all entities are aware of the occurrence of a business transaction Interfaces must be built and maintained to ensure propagation of information Interfaces must be built and maintained to ensure propagation of information Risk of inconsistencies of information across entities due to duplication of data, timing and errors Risk of inconsistencies of information across entities due to duplication of data, timing and errors Manual adjustments possible throughout the process Manual adjustments possible throughout the process Non-Integrated System Scenario

14. 14 Prepared by SRA International, Inc. Confidential Funds Management Bid Invitation Procurement A Business transaction Order Management Integrated System Scenario with WBSCM

15. 15 Prepared by SRA International, Inc. Confidential Funds Management Bid Invitation Procurement A Business transaction Real time information available to all entities Always consistent information – single sourced Supply Chain Integration with Funds Management Real time information available to all entities Always consistent information – single sourced Supply Chain Integration with Funds Management Order Management Integrated System Scenario with WBSCM

16. 16 Prepared by SRA International, Inc. Confidential Public Sector – Proc. Public Sector – Finance WBSCM Application Components Core ERP Funds management Master Data Inventory Financials Integration engine across all modules Customer Relationship Management Web order entry Web catalogs Case management Supplier Relationship Management Creation of Bid Invitations Vendor Bid entry Bid review Supplier evaluation Workflow & Records Management Alerting and notification of users Central repository of documents Business Intelligence Decision Support Ad-Hoc Reporting Management Reporting BEOS - CombineNet Bid Evaluation and Optimization Solution Portal Common User entry point Seamless navigation across application components MS Office Integration Interactive Forms Productivity Tools Forms processing ERP

17. 17 Prepared by SRA International, Inc. Confidential WBSCM Portal Each participating agency site links to WBSCM splash page WBSCM splash page links to WBSCM Login which launches the WBSCM Portal

18. 18 Prepared by SRA International, Inc. Confidential WBSCM Process Model F2O Funds to Orders F2O S2A Source to Award S2A S2P Ship to Pay S2P MData – Master Data SpecProc - Special Process Tech - Technical MData – Master Data SpecProc - Special Process Tech - Technical

19. 19 Prepared by SRA International, Inc. Confidential Baseline Process Flow CRM SRM-PS ERP Capture Substitutable Create Sales Order Create PR from Sales Order Commit Funds Create Sales Order OrdersOrders Customers BEOS

20. 20 Prepared by SRA International, Inc. Confidential Baseline Process Flow CRM SRM-PS ERP Create Sales Order Capture Substitutable Create Sales Order Create PR from Sales Order Create External Reqmts In Sourcing Cockpit Commit Funds Create & Release Bid Invitation Accept Bids Bid Invitation BidsBids OrdersOrders Customers Vendors BEOS

21. 21 Prepared by SRA International, Inc. Confidential Baseline Process Flow CRM SRM-PS ERP Create Sales Order Capture Substitutable Create Sales Order Create PR from Sales Order Create External Reqmts In Sourcing Cockpit Commit Funds Create & Release Bid Invitation Accept Bids Evaluate Bids Optimize Bids Commodities / Freight Bid Invitation BidsBids OrdersOrders Customers Vendors

22. 22 Prepared by SRA International, Inc. Confidential WBSCM Status

23. 23 Prepared by SRA International, Inc. Confidential Search and Selection Business Requirements Definition RFIs, RFPs Product Evaluations & Selection 0 Strategy & Selection 0 Strategy & Selection Requirements, Contract Scoping Team Setup Project Kick- off Planning & Budgeting 1 Project Kick Off 1 Project Kick Off Detail Design Specifications (Blueprint) Process Design Configuration Design RICEFW Functional Design Data Mgmt Plan Training & Communication Plan Technology Design Planning & Budgeting 2 Design 2 Design Step by step process Leads to strong structure Configuring RICEFW Technical Spec Building: Processes Training Programs Technology Testing Go-live Planning Communicating 3 Build / Test 3 Build / Test Final Walk Through Acceptance Testing Training Planning & Budgeting Communicating Production Cutover! 4 Deploy 4 Deploy Moving in!! Go-live! Monitoring Final Revisions Support 5 Go Live 5 Go Live A Home Building Analogy WBSCM Release 1 Program Timeline We are here Dec 31, 2009

24. 24 Prepared by SRA International, Inc. Confidential Testing Timeline External Testing USDA/USAID is responsible for: - Identifying external testers - Coordinating external tester training - Coordinating external test activities UAT/Cutover Testing USDA/USAID is responsible for: - Identifying UAT testers - Executing UAT tests - Executing Cutover tests SIT Testing USDA/USAID invited to participate in Integration Testing activities

25. 25 Prepared by SRA International, Inc. Confidential Training Timeline External Training USDA/USAID is responsible for delivering external training using e- Learning courses Internal Training USDA/USAID is responsible for: - Identifying participants for instructor led training courses - Registering participants - Confirming participants